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executive assistant

secretary

TRANSIND HOLDING

<p>A leading group of companies is looking for hardworking and trusted female Secretary for our hypermarket &amp; dept. store.</p><p>Applicants should be skilled in managing administrative duties, including answering phones, scheduling appointments, handling correspondence and organizing files.</p><p>Key responsibilities</p><ul><li><b>Administrative Support:</b> Provide a wide range of administrative support to executives, managers, and teams to ensure efficient office operations.</li><li><b>Communication:</b> Answer, screen, and direct phone calls, manage email correspondence, and prepare and distribute memos, letters, and other internal/external communications.</li><li><b>Scheduling:</b> Manage calendars, schedule appointments, and coordinate meetings, including booking rooms and arranging necessary equipment.</li><li><b>Travel Coordination:</b> Arrange travel for staff by booking flights, accommodations, and transportation.</li><li><b>Document Management:</b> Create, format, and maintain organized filing systems for both electronic and physical documents. This includes data entry and updating contact lists.</li><li><b>Office Management:</b> Monitor and manage office supplies inventory, place orders as needed, and ensure the office is tidy and organized.</li><li><b>Meeting Support:</b> Assist with meetings by preparing agendas, taking minutes, and ensuring all necessary materials are ready.</li><li><b>Confidentiality:</b> Handle sensitive and confidential information with discretion.</li></ul><p>Important skills</p><ul><li>Organization and attention to detail</li><li>Communication skills (both written and verbal)</li><li>Proficiency with office software, such as word processors and spreadsheets</li><li>Time management and prioritization</li><li>Discretion and professionalism</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: Up to QAR3,000.00 per month</p><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>SECRETARY: 3 years (Required)</li></ul><p>Language:</p><ul><li>ENGLISH &amp; ARABIC (Required)</li></ul>

SECRETARY

Promed Trading

<p><b>A leading and dynamic medical company is seeking a highly skilled and motivated Experienced Secretary to join our team.</b></p><p><b>&#8203;Key Requirements:</b></p><p>- &#8203;Experience: A minimum of 5 years of secretarial experience, specifically within the medical/pharmaceutical company sector is MANDATORY.</p><p>&#8203;- Computer Skills: Excellent proficiency in computer applications, including the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of medical administrative software is a plus.</p><p>&#8203;- Organizational Skills: Exceptional organizational, time management, and multitasking abilities.</p><p>&#8203;- Communication: Strong written and verbal communication skills in English</p><p>&#8203;- Education: Relevant diploma or degree is preferred.</p><p>&#8203;</p><p><b>Responsibilities Include:</b></p><p>&#8203;- Managing and maintaining executive schedules, appointments, and travel arrangements.</p><p>&#8203;- Handling confidential company information and documentation.</p><p>&#8203;- Preparing and editing correspondence, reports, presentations, and medical documents.</p><p>&#8203;- Organizing and coordinating internal and external meetings.</p><p>&#8203;- Managing office supplies and maintaining a professional office environment.</p><p>&#8203;<i>How to Apply:</i></p><p>&#8203;If you meet the above criteria and are ready for a challenging role, please submit your updated CV at <i>office@promedtrading.com</i></p><p>Job Type: Full-time</p><p>Pay: From QAR3,000.00 per month</p><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul>

Secretary

Qatar National Bank

<div></div><div><div><ul><li><div><b>Business Unit</b>
</div><div>QNB - Qatar
</div></li><li><div><b>Division</b>
</div><div>General Services
</div></li><li><div><b>Department</b>
</div><div>General Services
</div></li><li><div><b>Location</b>
</div><div>Doha, Qatar
</div></li><li><div><b>Closing Date</b>
</div><div>03-Dec-2026
</div></li></ul></div><div><div><h5 class="jobSectionHeader"><b>About QNB</b></h5>
<p>Established in 1964 as the country&rsquo;s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region.</p>
<p>QNB Group&rsquo;s presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range of advanced products and services. The total number of employees is more than 28,000 serving up to 20 million customers operating through 1,000 locations, with an ATM network of 4,300 machines.</p>
<p>QNB has maintained its position as one of the highest rated regional banks from leading credit rating agencies including Standard &amp; Poor&rsquo;s (A), Moody&rsquo;s (Aa3) and Fitch (A+). The Bank has also been the recipient of many awards from leading international specialised financial publications.</p>
<p>Based on the Group&rsquo;s consistent strong financial performance and its expanding international presence, QNB currently ranks as the most valuable bank brand in the Middle East and Africa, according to Brand Finance Magazine.</p>
<p>QNB Group has an active community support program and sponsors various social, educational and sporting events.</p>
</div></div><div><div><div><h5 class="jobSectionHeader"><b>Role Summary</b></h5>
</div><div><p>The role of the Secretary is primarily to support the General Manager in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to also ensure that the good image of QNB is enhanced through efficient and timely actions.</p><p></p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Role Decription</b></h5>
</div><div><div>You will provide support to the General Manager in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters. You will interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</div><p>
You will arrange regular travel itineraries &ndash; flights, hotels, cars etc., and prepare materials and itineraries for those trips. You will manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</p><p>
You will provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</p>
</div></div><div><div><h5 class="jobSectionHeader"><b>Qualifications</b></h5>
</div><div><ul><li>Bachelor Degree
</li><li>2 years of experience in admin roles; the successful candidate will demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.
</li></ul></div></div><div><div><h5 class="jobSectionHeader"><b>Note: you will be required to attach the following:</b></h5>
</div><div><div><ul><li>Resume/CV</li></ul>
<ul><li>Copy of Passport or QID
</li></ul><ul><li>Copy of Education Certificate</li></ul></div></div></div></div></div><div></div>

<div>Role Summary<p><br>
The role of the Secretary is primarily to support the General Manager in day to day tasks by providing secretarial and administrative assistance, and secondly to assist the Senior Leadership Team where required. The role of the Secretary is to also ensure that the good image of QNB is enhanced through efficient and timely actions.</p><p></p>
Role Decription<div><br>
You will provide support to the General Manager in their day to day tasks, organising agendas, trips, writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general Branch administration matters. You will interact proactively with the various departments within the Branch and the Head Office to ensure smooth communication.</div><p>
You will arrange regular travel itineraries - flights, hotels, cars etc., and prepare materials and itineraries for those trips. You will manage complex diaries and organize internal and external meetings, including client meetings, senior management functions, and video/conferences calls. In addition, you will handle incoming and outgoing correspondence.</p><p>
You will provide support to senior VIP visits to Head Office including travel logistics and schedules etc.</p>
Qualifications<ul><li><br>
Bachelor Degree
</li><li>2 years of experience in admin roles; the successful candidate will demonstrate Secretarial / PA experience within a service oriented organization, preferably in the financial services industry.</li></ul></div>

Secretary (Qatarization)

Gulf Overseas HR Consultancy

<p>We are seeking a professional <b>Executive Secretary</b> to support senior management with administrative tasks, communication, and daily office operations. The role requires confidentiality and strong organizational abilities.</p><p><b>Detailed Responsibilities</b></p><ul><li>Manage executive schedules, meetings, and appointments</li><li>Prepare letters, reports, presentations, and emails</li><li>Handle filing, documentation, and correspondence</li><li>Coordinate travel arrangements and logistics</li><li>Maintain communication between management and internal departments</li><li>Screen phone calls and emails</li><li>Prepare meeting agendas and take minutes</li><li>Assist with preparation of business reports and spreadsheets</li><li>Ensure confidentiality in all matters</li></ul><p><b>Requirements</b></p><ul><li><b>1&ndash;2 years GCC secretarial experience</b></li><li>Strong MS Office skills</li><li>Excellent communication and organizational skills</li><li>Ability to multitask and manage deadlines</li></ul><p>Job Type: Full-time</p><p>Pay: QAR3,000.00 per month</p>

Executive Secretary

Swan Global WLL

<p>About the Role:<br/>We are seeking a detail-oriented and highly organized Contracts Secretary to join our dynamic team in Doha. The ideal candidate will support the contracts and legal departments by managing documentation, coordinating contract workflows, and ensuring compliance with company policies and Qatari regulations.</p><p>Key Responsibilities:</p><ul><li>Prepare, format, and maintain contracts and related documentation.</li><li>Coordinate contract review, approval, and execution processes across departments.</li><li>Maintain an organized electronic and physical filing system for all contractual records.</li><li>Liaise with internal stakeholders and external parties for contract-related communications.</li><li>Ensure contracts comply with company standards and local legal requirements.</li><li>Assist in tracking key contract dates (e.g., renewals, expirations, obligations).</li><li>Support audit and compliance activities as needed.</li></ul><p>Requirements:</p><ul><li>Bachelor&rsquo;s degree in Business Administration, Law, or a related field (preferred).</li><li>Minimum 3 years of experience in a contracts, legal, or administrative support role&mdash;preferably in construction, engineering, energy, or a similar sector.</li><li>Strong knowledge of contract lifecycle management.</li><li>Excellent command of English (written and spoken); Arabic is a plus.</li><li>Proficiency in MS Office; experience with document management or contract management systems is an advantage.</li><li>High level of accuracy, confidentiality, and professionalism.</li></ul><p>Location: Doha, Qatar</p><p>Job Types: Full-time, Permanent</p><p>Pay: QAR4,000.00 per month</p>

Contract Secretary

SFAI Qatar

<ul><li>Act as a key communication link between executives and stakeholders.</li><li>Track strategic priorities and follow up on key initiatives.</li><li>Support preparation and coordination of high-level meetings, including those with external or government entities.</li><li>Monitor progress of executive-led projects and ensure deadlines are met.</li><li>Manage executive calendars, schedule meetings, and organize travel arrangements.</li><li>Draft, edit, and proofread official correspondence and documents.</li><li>Maintain organized filing and record-keeping systems, including confidential documents.</li><li>Take meeting minutes and ensure follow-up on assigned action items.</li><li>Handle calls, emails, and incoming requests in a professional manner.</li><li>Provide logistics support for events and internal activities.</li><li>Manage office supplies and support procurement tasks.</li><li>Prepare internal announcements and executive communications.</li><li>Support documentation of reports, analyses, and strategic initiatives.</li><li>Prepare materials for data review and performance evaluation meetings.</li><li>Maintain records related to continuous improvement and risk management processes.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR12,500.00 - QAR14,500.00 per month</p><p>Experience:</p><ul><li>Executive Secretary : 5 years (Preferred)</li></ul><p>Language:</p><ul><li>English &amp; Arabic (Preferred)</li></ul><p>License/Certification:</p><ul><li>QID (Preferred)</li></ul>

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SECRETARY

Secretary

Secretary

Secretary (Qatarization)

Executive Secretary

Contract Secretary

Executive Secretary