executive assistant Jobs in Dubai United Arab Emirates

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senior executive assistant

Tradigo International

If you have 7+ years of experience supporting senior executives in an administrative capacity, you could be the perfect fit for this pivotal role. Bring your organizational prowess and multitasking skills to our fast-paced and rewarding work environment.

Senior Executive Assistant

Charterhouse Middle East

<div>
 
 Competitive Salary
 
 
 
 
 
 Charterhouse is working in exclusive partnership with a boutique consulting firm that supports a select group of high-profile clients across investment, enterprise, brand, and non-profit sectors. Our client is looking to hire a highly organised and proactive Executive Assistant to join their dynamic team based in the UAE.
 
 
 
 
 
 The Executive Assistant will provide high-level executive support to senior managers across international offices and working in a fast paced dynamic environment. The role ensures the smooth and professional operation of daily activities, through effective management of complex calendars, coordinating meetings and oversight of all travel related arrangements. Acting as a key liaison, the executive assistant engages with high-profile clients and stakeholders.
 
 
 Key responsibilities include scheduling meetings, managing correspondence, preparing internal and external documents, and supporting with event coordination. The role requires handling sensitive information with utmost discretion and effectively prioritising set tasks. Maintaining a high level of professionalism in a collegial environment is essential.
 
 
 The role involves working across different time zones and therefore requires a high level of flexibility, as well as the ability and willingness to travel for business when necessary. Exceptional written and spoken English skills are a prerequisite, along with natural ability to build strong relationships with colleagues and clients at all levels.
 
 
 
 
 
 To be considered for this role, the successful candidate must have proven experience as an Executive Assistant, ideally supporting senior executives within a fast-paced, client-facing environment. A Bachelor&rsquo;s degree is required, along with advanced proficiency in Microsoft Office and familiarity with CRM systems.
 
 
 
 
 
 A high level of competence in managing complex travel logistics, coordinating meetings across multiple time zones, and handling expense reporting with accuracy and efficiency is essential as these are core responsibilities of the role and critical to supporting the leadership team effectively. The ideal candidate will be detail-oriented, proactive, and thrive in a dynamic, high-performance environment.
 
</div>

Executive Assistant – Boutique Consulting Firm

TALENTMATE

<div>
 
 Job Description
 
 
 
 An Executive Assistant is a pivotal role within any organization, responsible for providing high-level administrative support to the executives, often including the CEO or other senior management personnel. This role is crucial for the smooth functioning of daily operations, as the Executive Assistant acts as a gatekeeper and strategic partner to these leaders. As an Executive Assistant, you will be tasked with managing executive schedules, handling communication on behalf of senior executives, organizing meetings, and often involved in decision-making processes. The role requires excellent organizational skills, discretion, and professionalism at all times, as well as the ability to anticipate the needs of the executives and proactivity in addressing them. This is an ideal position for a detail-oriented, tech-savvy professional with outstanding communication capabilities.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage and maintain executive schedules, including scheduling meetings and travel arrangements.
 </li>
 <li>
 Handle all correspondence and communications on behalf of the senior executives.
 </li>
 <li>
 Coordinate meetings by preparing agendas, taking minutes, and distributing them subsequently.
 </li>
 <li>
 Assist in the preparation of reports, presentations, and other necessary documents.
 </li>
 <li>
 Maintain confidential records and files, ensuring sensitive information is kept secure.
 </li>
 <li>
 Conduct research and compile data to support executive decisions, as required.
 </li>
 <li>
 Collaborate with other departments to ensure cohesive and smooth interdepartmental operations.
 </li>
 <li>
 Manage and prioritize multiple tasks and projects simultaneously under tight deadlines.
 </li>
 <li>
 Serve as a liaison between senior executives and other staff members and clients.
 </li>
 <li>
 Plan, coordinate, and execute company events, business luncheons, and social functions.
 </li>
 <li>
 Oversee project management on behalf of the executives to ensure objectives are met.
 </li>
 <li>
 Monitor and manage the executive&rsquo;s budget and expenses to optimize resources.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration or a related field preferred.
 </li>
 <li>
 Minimum of 5 years experience in an administrative or executive assistant role.
 </li>
 <li>
 Exceptional organizational and time management skills are crucial for this role.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and other office productivity tools required.
 </li>
 <li>
 Excellent verbal and written communication skills are essential for effective interaction.
 </li>
 <li>
 Strong discretion and confidentiality in handling sensitive information is mandatory.
 </li>
 <li>
 Ability to multitask and prioritize daily workload effectively under pressure.
 </li>
 <li>
 Experience in handling projects and events from inception to completion is necessary.
 
 
 </li>
 </ul>
 Job Details
 
 
 Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/
 
 
 Sector: Recruitment &amp; Staffing
 
 
 What We Offer
 
 
 
 About The Company
 
 
 
 Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.
 
 
 Report
 
 
 Disclaimer: talentmate.com is only a platform to bring jobseekers &amp; employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@talentmate.com.
</div>

Executive Assistant 09N25

ITP Media Group

<div>
 
 ITP Media Group
 
 reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper&rsquo;s Bazaar, and Construction Week.
 
 
 
 The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant, and have familiarity within the media industry, we&rsquo;d like to meet you.
 
 
 
 
 
 Requirements
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 The
 
 Executive Assistant
 
 will primarily be responsible for but not limited to the following:
 
 
 <ul>
 <li>
 Manage the senior management&rsquo;s calendar, schedule meetings and produce agendas
 
 </li>
 <li>
 Take meeting actions points and follow them up with the senior management team
 
 </li>
 <li>
 Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers
 
 </li>
 <li>
 Maintain a high level of awareness of internal priorities and support required
 
 </li>
 <li>
 Develop and maintain a comprehensive knowledge of the company, providing excellent support to senior management
 
 </li>
 <li>
 Manage senior management report and update requests, ensuring information is garnered in a timely and accurate manner
 
 </li>
 <li>
 Manage senior management's expenses and petty cash
 
 </li>
 <li>
 General admin support to senior management including drafting letters, emails, reports, bill payments
 
 </li>
 <li>
 Conduct ad hoc comprehensive research
 
 </li>
 <li>
 Attend high profile events as requested by senior management
 
 </li>
 <li>
 Build relations with key staff in order to glean updates and data quickly upon request
 
 </li>
 <li>
 Support corporate team with duties including content updates, event management, research and other ad hoc duties
 
 </li>
 <li>
 Support ad-hoc projects requested by senior management
 
 </li>
 </ul>
 
 Person Requirements
 
 
 <ul>
 <li>
 Knowledge of office management systems and procedures
 
 </li>
 <li>
 Proficiency in MS Office (MS Word and MS Excel)
 
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 
 </li>
 <li>
 Attention to detail and problem-solving skills
 
 </li>
 <li>
 Excellent written and verbal communication skills
 
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 
 </li>
 <li>
 Ability to take initiative and be proactive
 
 </li>
 <li>
 Ability to work independently and as part of a team
 
 </li>
 <li>
 Ability to handle confidential information with discretion
 
 </li>
 <li>
 Flexible schedule to accommodate occasional evening and weekend hours
 
 
 </li>
 </ul>
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 4+ years of experience in a similar position
 
 </li>
 <li>
 Min. High School Diploma/GCSE
 
 </li>
 </ul>
</div>

Executive Assistant

HYM Investment Group

We are seeking a highly organized, detail-oriented, and proactive Executive Secretary (Male) to provide comprehensive administrative and executive support to our CEO. The ideal candidate will possess outstanding communication skills, professionalism, and the ability to handle multiple priorities efficiently in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, meetings, and travel schedules.</li><li>Handle all incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, record minutes, and follow up on action points promptly.</li><li>Organize complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with precision and attention to detail.</li><li>Maintain strict confidentiality and handle sensitive information with discretion.</li><li>Support the CEO in daily administrative operations and liaise effectively with internal departments.</li><li>Anticipate the CEO&rsquo;s needs to ensure seamless workflow and efficient task management.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>3&ndash;5 years of proven experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>High level of integrity, discretion, and professionalism.</li><li>Exceptional organizational and time management skills with strong attention to detail.</li><li>Male candidates only.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per monthApplication Question(s):<ul><li>Do you have at least 3 years of experience as an Executive Secretary or Executive Assistant supporting top-level management?</li></ul>

Executive Assistant to CEO

Accor Group

Job Title Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Job Description Executive Assistant to General Manager Queen Elizabeth II (QE2), Dubai, UAE Role Summary The Queen Elizabeth II floating hotel in Dubai is seeking a highly organized and professional Executive Assistant to provide direct support to the General Manager. This role ensures seamless office operations, effective coordination with stakeholders, and confidential handling of sensitive matters while upholding the highest standards of hospitality. Job Details Country: United Arab Emirates City: Dubai Industry: Hospitality / Travel Function: Administrative / Clerical Gender: Any Candidate Nationality: Any Candidate Preferred Location: Any Job Type: Full-time What You ll Do Provide administrative support to the General Manager, including calendar management, correspondence, and meeting preparation. Draft, edit, and manage reports, presentations, and communications on behalf of the General Manager. Act as liaison between the Executive Office, ownership, corporate offices, and external stakeholders. Coordinate Executive Committee meetings, take minutes, and ensure follow-up on action items. Manage confidential and sensitive information with discretion. Assist in planning and executing VIP visits and special projects. Organize files, records, and documentation in a secure and efficient manner. Support hotel operations when required, ensuring high standards of professionalism and service. Maintain a proactive and organized office environment. Ideal Profile Bachelor s degree in Business Administration, Office Management, or related field preferred. Proven experience as an Executive Assistant or in a senior administrative role. Excellent verbal and written English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills with the ability to multitask effectively. High discretion and professionalism when handling confidential information. Strong problem-solving and decision-making abilities. Detail-oriented, proactive, and adaptable to changing priorities. Comfortable working in a diverse and international environment. Why Join Us Be part of a globally recognized historic hospitality icon. Opportunity to work in a unique luxury setting combining heritage and modern hospitality. Competitive compensation and benefits package. Supportive, multicultural environment with opportunities for professional growth.

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

Explore 4068+ Senior executive assistant in Dubai United Arab Emirates this November. Find roles across top companies and apply now to boost your career.

4068 senior executive assistant jobs IN Dubai United Arab Emirates

Senior Executive Assistant

Executive Assistant – Boutique Consulting Firm

Executive Assistant 09N25

Executive Assistant

Executive Assistant to CEO

Executive Assistant

Executive Administrative Assistant