executive assistant

administration coordinator Jobs in Jeddah

administration coordinator

sales executive

senior commercial manager

administrative assistant

senior executive assistant

Hapag-Lloyd AG

<div>
 
 Reports to the Managing Director and administratively to Business Administration Manager
 
 
 
 
 Overall Job Purpose
 
 
 
 The Executive Assistant to the Managing Director of Area Saudi Arabia is an experienced, organized, detail-oriented, self-starter with a great attitude. You are the right-hand to the Managing Director, managing and supporting the daily workflow to increase the effectiveness and efficiency of the office. You are enthusiastic, flexible, well-organized, and a team player with strong interpersonal, oral, and written communication skills. You thrive in a fast-paced, ever-changing environment with the ability to switch priorities in a given moment, while maintaining grace under pressure.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 - Executive Support
 </li>
 <li>
 Serves as a trusted partner, maintaining confidentiality and professionalism in all situations.
 </li>
 <li>
 Effective calendar management - coordinates internal and external meetings, including but not limited to team meetings, full staff meetings, off-site meetings, one-on-one meetings, etc.
 </li>
 <li>
 First point of contact for internal and external stakeholders. This includes screening calls and emails, drafting responses, and ensuring timely and professional communication on behalf of the Managing Director.
 </li>
 <li>
 Prepare reports, presentations, and briefing materials on various performance indicators before the MD&rsquo;s meetings and trips.
 </li>
 <li>
 Arranging MD&rsquo;s travel and logistics, including flights, visa requirements, hotel accommodation, transport, meeting schedules while travelling, and completing expenses.
 </li>
 <li>
 Organizing internal &amp; external meetings, ensuring all requirements are met, e.g., meeting venue, equipment, presentations, and preparing agendas.
 </li>
 <li>
 Providing secretarial support for meetings as &amp; when required, including distributing agendas, attending the meetings, writing &amp; distributing the meeting agendas &amp; following up on action points.
 </li>
 <li>
 Coordinating initiatives, and communication with senior internal and external stakeholders.
 </li>
 <li>
 Support MD in external commitments.
 </li>
 <li>
 Administration
 </li>
 <li>
 Responsible for office administration matters.
 </li>
 <li>
 Arranging travel and hotel accommodation
 </li>
 <li>
 Arranging package and other deliveries, and greeting and signing in visitors/guests.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s degree
 </li>
 <li>
 Experience of 5+ years as Executive Assistant, PA, or similar role. Alternatively, 3+ years in a commercial role in Shipping or Logistics and looking for next level exposure.
 </li>
 <li>
 Fluency in English is required (written and spoken).
 </li>
 <li>
 Advanced Skills in PowerPoint and Excel.
 
 
 
 </li>
 </ul>
 
 Soft Skills
 
 
 
 <ul>
 <li>
 High Organizational and Time Management Skills: The ability to manage multiple tasks simultaneously, prioritize effectively, and meet deadlines is crucial.
 </li>
 <li>
 Excellent Communication Skills (Written and Verbal): Clear, concise, and professional communication is essential for interacting with different stakeholders.
 </li>
 <li>
 Strong interpersonal skills and the ability to build relationships with internal &amp; external stakeholders is key.
 </li>
 <li>
 Proactive and Problem-Solving Abilities: Anticipating needs, identifying potential issues, and taking the initiative to find solutions are highly valued.
 </li>
 <li>
 Attention to Detail and Accuracy: Ensuring all documents, schedules, and communications are error-free is critical.
 </li>
 <li>
 Confidentiality and Trustworthiness: Handling sensitive information with the utmost discretion.
 </li>
 <li>
 Adaptability and Flexibility: The ability to adapt to changing priorities and handle unexpected situations calmly and efficiently is important.
 </li>
 <li>
 Disclaimer - Recruitment Fraud Alert 2025
 
 
 
 </li>
 </ul>
 Caring for People We have recently become aware of fraudulent recruitment activities in which individuals or entities misrepresent themselves as Hapag-Lloyd Middle East Shipping LLC or Hapag-Lloyd Saudi LTD or UASC Limited. They offer fake job opportunities and demand payment for handling recruitment fees, certifications, travel expenses, or visa applications. Please note that Hapag-Lloyd Middle East Shipping LLC or Hapag-Lloyd Saudi LTD or UASC Limited does not charge any fees during the recruitment process, and all communications regarding job offers will come from official company channels. Do not respond to such fraudulent solicitations. You will only be contacted by Hapag-Lloyd HR if you have applied for an open position on our
 
 website
 
</div>

Executive Assistant

Sealy Mattress Middle East

<div>Sealy Mattress Middle East is seeking a proactive and highly organized Executive Assistant to support our executive team in Jeddah. As a pivotal member of our organization, you will provide comprehensive administrative support, ensuring smooth operations and effective communication across various departments. Your role will involve managing schedules, coordinating meetings, and assisting in project management while maintaining the highest level of professionalism and confidentiality. If you are detail-oriented, adaptable and thrive in a fast-paced environment, we invite you to join our dynamic team.<h3 class="jobSectionHeader"> 
Responsibilities</h3><ul>
<li>Manage executives' schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, and correspondence as required.</li>
<li>Coordinate internal and external meetings, ensuring all necessary materials are prepared in advance.</li>
<li>Assist in project management by tracking deadlines and progress on various initiatives.</li>
<li>Maintain organized filing systems and databases for easy access to information.</li>
<li>Act as a liaison between executives and various departments to facilitate communication.</li>
<li>Handle confidential information with discretion and professionalism.</li>
</ul>Requirements<ul>
<li>Bachelor's degree in Business Administration, Management, or a related field.</li>
<li>3-5 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent organizational and time management skills.</li>
<li>Strong written and verbal communication skills in both Arabic and English.</li>
<li>Ability to work independently and prioritize tasks effectively.</li>
<li>High level of attention to detail and problem-solving abilities.</li>
<li>25 to 35 years old.</li>
<li>Female</li>
<li>Saudi national.</li>
</ul>Benefits<ul>
<li>Private Health Insurance</li>
<li>Pension Plan</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

ACWA Power

<div>
 
 ACWA Power is looking for a
 
 Business Support Manager/Executive Assistant
 
 to join our team in Jeddah, Saudi Arabia.
 
 
 This role will act as an Executive Assistant and Board Secretary to our senior stake holders, with direct involvement in board-level activities and performance initiatives.
 
 
 This role will require a frequent/weekly business travel within the kingdom.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as an Executive Assistant/Board Secretary, supporting senior management with administrative tasks and related materials, facilitating meetings, and maintaining accurate records.
 </li>
 <li>
 Collaborate with internal functions (HR, Finance, IT, Operations) and external advisors.
 </li>
 <li>
 Develop and optimize reporting tools, prepare and present reports to management, based on business performance and other data.
 </li>
 <li>
 Lead and support internal communication and portfolio performance updates.
 </li>
 <li>
 Drive process improvements and assist in managing departmental initiatives.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Minimum 5 years of experience in a similar role as an Executive/Board Secretary or similar.
 </li>
 <li>
 Bachelor&rsquo;s Degree in Business or Project Management or similar field.
 </li>
 <li>
 Strong experience as an Executive Assistant or a Board Secretary.
 </li>
 <li>
 Experience in supporting executive-level meetings and presentations.
 </li>
 <li>
 Strong reporting and professional email writing skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office (Excel and PowerPoint).
 </li>
 <li>
 Excellent English communication skills (written and spoken).
 </li>
 <li>
 High attention to detail and organizational skills. Ability to work independently, meet deadlines, and manage multiple stakeholders.
 </li>
 <li>
 Flexibility to travel on weekly basis.
 </li>
 </ul>
 
 
 
 
 Why Join ACWA Power? At ACWA Power, you&rsquo;ll be part of a company that&rsquo;s reshaping the future of energy - while building a meaningful career with purpose and progression. This role offers visibility, impact, and the opportunity to work at the heart of strategy and governance.
 
</div>

Business Support Manager/Executive Assistant

<div>
 At EY, we&rsquo;re all in to shape your future with confidence.
 
 
 We&rsquo;ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.
 
 
 Join EY and help to build a better working world.
 
 
 
 
 &ldquo;To comply with local nationalization law, EY must hire nationals from only for this role&rdquo;
 
 
 
 
 
 The Opportunity
 
 
 
 As an executive assistant, you&rsquo;ll develop your skills by providing support services to some of MENA&rsquo;s largest organizations. Your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You&rsquo;ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected and you&rsquo;ll be supported in developing the career path you choose.
 
 
 Your key responsibilities
 
 
 <ul>
 <li>
 Provide high level support to a small group of Partners and Executives
 </li>
 <li>
 Organise and manage comprehensive diaries, travel and accommodation
 </li>
 <li>
 Screening emails, responding and/or actioning as required
 </li>
 <li>
 Prepare expense claims and timesheets on a weekly basis
 </li>
 <li>
 Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
 </li>
 <li>
 Prepare and revise documents including presentations, emails, reports, agendas and papers
 </li>
 <li>
 Coordinate client events, internal and external, as required within MENA
 
 
 </li>
 </ul>
 
 Skills And Attributes For Success
 
 
 
 <ul>
 <li>
 The demonstrated ability to build relationships with internal and external stakeholders
 </li>
 <li>
 Exceptional written and verbal communication skills
 </li>
 <li>
 Intermediate in the use of Microsoft Office suites
 </li>
 <li>
 Excellent attention to detail and ability to multi-task
 </li>
 <li>
 Strong communication skills including telephone manner and interpersonal skills
 </li>
 <li>
 A strong team member with an ability to work across multiple teams
 </li>
 <li>
 Experience in a professional services environment is highly regarded.
 
 
 </li>
 </ul>
 
 What We Offer You
 
 
 
 At EY, we&rsquo;ll develop you with future-focused skills and equip you with world-class experiences. We&rsquo;ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.
 
 
 Are you ready to shape your future with confidence? Apply today.
 
 
 To help create an equitable and inclusive experience during the recruitment process, please inform us as soon as possible about any disability-related adjustments or accommodations you may need.
 
 
 EY | Building a better working world
 
 
 EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
 
 
 Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
 
 
 EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
 
 
 Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
 
 
 Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.
</div>

Executive Assistant - Jeddah

PwC Middle East

<div>
 
 Line of Service
 
 
 
 
 Industry/Sector
 
 
 
 
 Specialism
 
 
 
 
 Management Level
 
 
 
 Associate
 
 
 
 Job Description &amp; Summary
 
 
 
 At PwC, our people in property management focus on providing strategic advice and solutions for clients in the real estate industry, helping them optimise their property portfolios and maximise returns. These individuals handle property acquisitions, leasing, asset management, and development projects.
 
 
 In corporate real estate management at PwC, you will focus on the management of physical assets and properties owned or leased by the Firm or clients for business operations. Your work will involve identifying, leasing, and managing real estate portfolios.
 
 
 
 Duties And Responsibilities
 
 
 
 
 Financial
 
 
 
 Adhere to budget
 
 
 
 Customer
 
 
 
 Diary management
 
 
 Extensive management of online diaries, book appointments and arrange meetings, updates as required
 
 
 Ensure Executive/s get to meetings on time with appropriate documentation
 
 
 Act as back up in managing other Executives&rsquo; and Principals&rsquo; diaries when their EAs are not available
 
 
 Call management
 
 
 Handle and screen calls for Executive/s
 
 
 Take and pass messages to Executive/s in a timely manner
 
 
 
 Email management
 
 
 
 Monitor Executives&rsquo; email inboxes when they are out of the office or at meetings and taking action as necessary
 
 
 
 Client relationships
 
 
 
 Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
 
 
 Assist other EAs during busy periods
 
 
 
 Internal Process
 
 
 
 Meetings
 
 
 Proactive planning for meetings and follow up actions (documents, papers needed&hellip;)
 
 
 Organise local internal and external meetings, including organising catering, IT requirements etc
 
 
 Meet and greet visitors
 
 
 Partner and Executive general admin
 
 
 Proofread and finalize documents when required i.
 
 
 e.
 
 
 presentations, proposals, letters
 
 
 General filing
 
 
 Keeping Executive own contacts databases/business card storage up to date
 
 
 
 Learning and Growth
 
 
 
 Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
 
 
 Comply with PwC policies and procedures in all aspects of the role
 
 
 Build network of strong working relationships both internally and externally
 
 
 Assist with the organisation of PwC events as needed including dinners and outside events
 
 
 Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
 
 
 
 Minimum Years Experience Required
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Additional Application Instructions
 
 
 
 <ul>
 <li>
 Add here AND change text color to black or remove bullet and section title if not applicable
 
 
 </li>
 </ul>
 
 Education
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 
 Degrees/Field Of Study Required
 
 
 
 Degrees/Field of Study preferred:
 
 
 
 Certifications
 
 
 (if blank, certifications not specified)
 
 
 
 
 Required Skills
 
 
 
 
 Optional Skills
 
 
 
 3D Visualization, 3D Visualization, Accepting Feedback, Access Management, Active Listening, Architectural Design, Architectural Engineering, Architectural Management, Architectural Negotiation, Architectural Rendering, Building Design, Commercial Real Estate, Communication, Computer-Aided Design (CAD), Cost Estimate Trend Identification, Coworking Space Management, Emotional Regulation, Empathy, Inclusion, Integrated Workplace Management System (IWMS), Intellectual Curiosity, Interpreting Drawings, Landlord-Tenant Negotiation, Lease Accounting, Lease Agreement {+ 24 more}
 
 
 
 Desired Languages
 
 
 (If blank, desired languages not specified)
 
 
 
 
 Travel Requirements
 
 
 
 Not Specified
 
 
 
 Available for Work Visa Sponsorship?
 
 
 
 No
 
 
 
 Government Clearance Required?
 
 
 
 No
 
 
 
 Job Posting End Date
 
</div>

OBJECTIVES RECRUITMENT

About the Role: We are looking for an experienced Senior Sales Executive to drive B2B sales. The ideal candidate has a strong professional network, builds lasting client relationships, and consistently achieves sales targets.Key Responsibilities:<ul><li>Identify and develop new business opportunities.</li><li>Maintain and grow relationships with key business clients.</li><li>Prepare and deliver product/service presentations.</li><li>Negotiate and close B2B contracts.</li><li>Monitor market trends and provide sales reports.</li></ul>Requirements:<ul><li>Proven B2B sales experience.</li><li>Strong network within relevant business clients.</li><li>Excellent Arabic &amp; English communication skills.</li><li>Locally available with transferable Iqama preferred.</li><li>Results-driven with a track record of meeting/exceeding sales targets.</li></ul>Job Type: Full-timePay: &#65020;13,000.00 - &#65020;16,000.00 per month

Senior Sales Executive – B2B

<div>
 
 On behalf of our exclusive client, a confidential and newly established PIF-owned company, we are seeking a highly organized and proactive Senior Admin Specialist for a critical 6-month contract. This is a rare opportunity to join a landmark venture at its inception and build its administrative backbone.
 
 
 
 
 
 
 What You'll Do:
 
 
 <ul>
 <li>
 
 Office Management:
 
 Keep our office clean, safe, and running smoothly. This includes managing maintenance, repairs, and cleaning services.
 </li>
 <li>
 
 Supply Management:
 
 Order and manage all office supplies, from pens and paper to coffee and snacks.
 </li>
 <li>
 
 Fleet Maintenance:
 
 Schedule and oversee all maintenance, repairs, and cleaning for our company vehicles.
 </li>
 <li>
 
 Vendor Relations:
 
 Find and manage relationships with suppliers for office needs and car services.
 </li>
 </ul>
 
 
 
 
 
 What We're Looking For:
 
 
 <ul>
 <li>
 4+ years of experience in office management or a similar role.
 </li>
 <li>
 Proven ability to manage multiple tasks and stay organized.
 </li>
 <li>
 Experience handling vendors and suppliers.
 </li>
 <li>
 Proficient with Microsoft Office (Word, Excel, Outlook).
 </li>
 </ul>
 
 
 
 
 
 GRG Executive Search is the exclusive recruitment partner for this assignment. All applications will be treated with the strictest confidence.
 
 
</div>

Office Manager Saudi National (6-Months Contract)

Explore 102+ Senior executive assistant in Jeddah this September. Find roles across top companies and apply now to boost your career.

102 senior executive assistant jobs IN Jeddah

Executive Assistant

Executive Assistant

Business Support Manager/Executive Assistant

Executive Assistant - Jeddah

Executive Assistant

Senior Sales Executive – B2B

Office Manager Saudi National (6-Months Contract)