executive assistant

admin assistant

administration manager

administrative assistant

campus operations coordinator Jobs in Jeddah

campus operations coordinator

administration coordinator

Rentokil Initial

<div>The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:<ul>
<li>Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.</li>
<li>Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.</li>
<li>Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.</li>
<li>Assist and follow up on office and accommodation's management, requests and maintenance issues.</li>
<li>Maintain accurate company address list.</li>
<li>Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).</li>
<li>Perform administrative and support duties to all departments when needed.</li>
<li>Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.</li>
<li>Review requisitions and check availability of items with suggested suppliers.</li>
<li>Receive purchased items and check quality, quantity and specifications.</li>
<li>Assist in sustaining proper inventory levels of office supplies.</li>
<li>Report and follow up on claims to suppliers for defective items, shortage, or missing parts.</li>
<li>Assist in forecasting requirements and order products to meet office demands.</li>
<li>Handle an effective physical and electronic archiving and filing system.</li>
</ul>Requirements<ul>
<li>Bachelor's Degree in Business Administration or equivalent.</li>
<li>At least 1 year of experience in Administration.</li>
<li>Proficiency in English and/or Arabic is a must.</li></ul></div>

Administration Coordinator

Driven Properties

<div>The Leasing &amp; Property Management Coordinator will provide administrative and operational support to the Property Manager while working on-site at the client&rsquo;s office. This role involves assisting with lease documentation through the Ejar system, coordinating tenant communications, maintaining records of property services, and preparing reports and updates for management. The position also supports coordination with the legal and compliance teams and contributes to ensuring efficient day-to-day operations of the property portfolio.
Key Responsibilities
Leasing Support<ul>
<li>Assist in maintaining accurate records of all ongoing leases.</li>
<li>Draft Ejar contracts, renewal documents, and approval papers for new and existing leases under the guidance of the Property Manager.</li>
<li>Prepare tenant move-in and move-out documentation.</li>
<li>Communicate with tenants regarding contract activations, renewals, and rent collection.</li>
</ul>Property Management Support<ul>
<li>Maintain records related to facility management services (e.g., security, cleaning, fire suppression, etc.).</li>
<li>Assist the Property Manager in compiling reports on repair requirements, maintenance issues, and recommendations for improvements.</li>
</ul>Legal &amp; Compliance Coordination<ul>
<li>Compile lists of defaulting tenants and prepare detailed lease summaries for submission to the legal department.</li>
<li>Coordinate with the legal team to provide updates, track case progress, and report new developments.</li>
<li>Support collaboration with the client&rsquo;s compliance department on any process or workflow changes.</li>
</ul>Reporting &amp; Administration<ul>
<li>Prepare updates and presentations on operational challenges for review with the Property Manager and Director.</li>
<li>Assist the Property Manager in implementing mitigation strategies as suggested by management.</li>
<li>Update internal ERP systems to reflect changes in lease and tenant status.</li>
<li>Prepare routine reports and presentations as requested by the Property Manager or management.</li>
</ul>Requirements<ul>
<li>Basic knowledge of leasing processes and the Ejar system.</li>
<li>Familiarity with property management operations and facility services.</li>
<li>Strong communication and coordination skills (tenants, legal, compliance).</li>
<li>Proficiency in MS Office (Excel, PowerPoint, Word); ERP knowledge is an advantage.</li>
<li>Detail-oriented with strong organizational and reporting abilities.</li>
<li>Ability to work as part of a team and manage multiple tasks efficiently.</li>
<li>Comfortable working from client premises and representing the company professionally.</li>
</ul>Benefits<ul>
<li>Gain hands-on experience in leasing, property management, and Ejar system operations.</li>
<li>Work directly from the client's, engaging with real-world property operations and stakeholders.</li>
<li>Develop administrative, coordination, and reporting skills through cross-functional projects.</li>
<li>Support management decisions via high-level reports and presentations.</li>
<li>Collaborate with tenants, service providers, legal, and compliance teams.</li></ul></div>

Property Management Coordinator

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Senior Project Manager &amp; Client Relations Coordinator to join our team! Responsible To oversee project execution and maintain strong client relationships across the SW. The ideal candidate will have a proven understanding of the construction and engineering projects and can immediately take on smaller projects, coordinating cross-functional teams, and ensuring client satisfaction. The role will also include liaising with other clients in Jeddah and neighboring cities.
 
 
What You'll Be Doing:
<ul><li>Lead and manage multiple smaller projects from initiation to completion, ensuring timely delivery and quality standards.
</li><li>Serve as the primary point of contact for clients, fostering long-term relationships and ensuring their needs are met.
</li><li>Coordinate with internal departments and external stakeholders to align project goals and execution.
</li><li>Monitor project budgets, timelines, and resources, and provide regular updates to senior leadership.
</li><li>Conduct site visits across some of the SW Projects for client&rsquo;s engagement.
</li><li>Identify risks and develop mitigation strategies to ensure project success.
</li><li>Prepare and present project reports, proposals, and client feedback summaries.
</li><li>Support business development efforts by identifying new opportunities and contributing to proposal development.
</li><li>Ensure compliance with company policies, local regulations, and industry standards.
</li><li>Promote a culture of continuous improvement and client-centric service. 
</li></ul> 
What Required Skills You'll Bring:
<ul><li>Bachelor&rsquo;s degree in Engineering, Business Administration, or a related field (Master&rsquo;s preferred).
</li><li>Minimum of 8 years of experience in project management and client relations, preferably in the Saudi market.
</li><li>Strong leadership, communication, and negotiation skills.
</li><li>Ability to manage multiple projects and priorities in a fast-paced environment.
</li><li>Proficiency in project management tools and software.
</li><li>Fluent in Arabic and English.
</li><li>Willingness to travel frequently across the Southwestern Region and Riyadh.
</li><li>Travel Requirement: May require frequent travel across the SW region and Riyadh.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Senior Project Manager & Client Relations Coordinator (Saudi National)

Ms. Môh Bakery

<div>
 
 
 Company Description
 
 
 
 Ms. M&ocirc;h Bakery, founded by Ruba Mohtaseb in 2013, started as a small passion project creating unique and original dessert designs and flavors. Ruba transitioned from the banking sector to focus full-time on Ms. M&ocirc;h, expanding it into a flourishing business renowned for its homemade desserts. The bakery is committed to offering high-quality, beautifully crafted desserts that bring warmth, comfort, and joy to its customers. Located in Jeddah, Ms. M&ocirc;h Bakery continues to grow, delighting customers with its delicious, customizable cakes and well-packaged treats.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a full-time on-site role located in Jeddah for a Customer Orders Coordinator. The Customer Orders Coordinator will be responsible for managing and processing customer orders, coordinating with the purchase and order management teams, and ensuring accurate and timely order fulfillment. The role also involves effective communication with customers, addressing their inquiries, and providing exceptional customer service. Daily tasks include maintaining order records, handling purchase orders, and streamlining order processing to ensure a smooth operation.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 A minimum of 2 years of experience in a supervisory or coordination role, preferably within the food service, hospitality, or customer service sectors.
 
 </li>
 <li>
 Order Management, Purchase Orders, and Order Processing skills
 </li>
 <li>
 Strong Communication and Customer Service skills
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Ability to work effectively in a fast-paced environment
 </li>
 <li>
 Proficiency in using order management software
 </li>
 <li>
 
 Basic accounting skills with previous experience handling customer payments and petty cash.
 
 </li>
 <li>
 Ability to join immediately
 </li>
 </ul>
</div>

Customer Orders Coordinator

Central Ventilation Systems W.L.L. (Doha

a) Actively seek out new sales opportunities through market research of construction projects in Saudi Arabiab) Prepare and deliver appropriate presentations and submittals for construction projects.c) Ensure customer enquiries are responded to in a timely mannerd) Use ERP system to prepare sales quotationse) Follow up with clients to finalize pricing and sales orderf) Negotiate and close deals and handle complaints or objectionsg) Follow up with existing clients, and liaise with them until the project is completeh) Work closely with Production Coordinator and Sales Coordinator to ensure fabrication requests and deliveries are processed in a timely manneri) Collaborate with team to achieve better resultsj) Maintains relationships with clients by providing support, information, and guidance; researching and recommending new opportunities; recommending profit and service improvementsk) Prepares reports by collecting, analyzing, and summarizing informationl) Carry out site visits, as necessarym) To ensure all orders confirmed and finalized are forwarded to productionn) Follow up any leads via telephone, correspondence and fax, and set-up meetings with potential clientso) Create frequent reviews and reports with sales and financial datap) Participate on behalf of the company in exhibitions or conferencesMinimum Qualifications1. BE Mechanical with at least 2 years of sales experience in construction industry in Saudi2. Experience in dealing with HVAC / MEP contractors and major consultants.3. Ability to communicate fluently in English &ndash; oral and written4. Proficient in MS Office applications, Autocad and Adobe5. Must hold valid Saudi Driving License7. Gender &ndash; Male / Female (any)Job Types: Full-time, PermanentPay: &#65020;7,000.00 - &#65020;8,000.00 per monthApplication Question(s):<ul><li>What is your current salary?</li><li>Notice period/Availablity to join</li><li>Reason for change in job</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>HVAC Sales in KSA: 2 years (Required)</li></ul>License/Certification:<ul><li>Saudi Driving License (Required)</li></ul>Location:<ul><li>Jeddah (Preferred)</li></ul>

HVAC - Sales Engineer- Saudi Nationals ONLY

CALO

<div>About Calo
Launched in Bahrain in November of 2019, Calo is on a mission to make healthy easy. We&rsquo;re a team of dedicated people driving this mission by providing better, faster, and cheaper ways to access food through technology.
Role overview
To function as the Delivery Coordinator at Calo, to organize resources so that deliveries and services are carried out in the most efficient and timely manner possible. The successful candidate will enable smooth communication between all parties and ensure that delivery is done in a timely manner.
Main Responsibilities<ul><li>
Monitor procedures to ensure on-time delivery, customer satisfaction and consistency - escalate concerns and customer satisfaction risks</li><li>
Manage team performance and efficiency and make recommendations for process improvements resulting in increased quality of service and customer satisfaction</li><li>
Oversee training and development of delivery team</li><li>
Organize resources so that deliveries and services are carried out in the utmost efficient and timely manner possible.</li><li>
Resourcefully solve any issues that arise and seize control of any problematic situation</li></ul>
Ideal Candidate
Qualifications<ul><li>
Must have had a minimum of 1 year of previous proven experience as a logistics coordinator or similar position</li><li>
Must have fleet management experience and is able to manage many vehicles</li><li>
Familiar with optimizing drivers' routes using technology</li><li>
The candidate must have great record-keeping abilities and a customer-oriented approach.</li><li>
Must have logistics experience in Jeddah</li><li>
Must be currently present in KSA or willing to relocate to KSA</li><li>
Must be a proficient communicator in English</li><li>
Must be proficient with Microsoft Office tools</li><li>
Experience in customer service will be appreciated</li><li>
Ability to work with little supervision and track multiple processes</li><li>
The ability to communicate in multiple languages is a major plus</li><li>
Experience with large, well-known, or international companies is a major advantage</li></ul>
Knowledge and competency<ul><li>
Maintain a positive and professional approach with coworkers</li><li>
Devise ways to optimize logistics procedures</li><li>
Ensure the smooth operations of a variety of channels, aiming for maximum efficiency.</li><li>
Outstanding organizational and coordination abilities</li><li>
Excellent communication and interpersonal skills</li><li>
Reliable and trustworthy</li><li>
A well-spoken, strong communicator</li></ul>
Personality<ul><li>
Strong communicator</li><li>
Pleasant personality and able to lead with empathy and patience</li><li>
Stays calm under pressure</li><li>
Works well with others</li></ul>
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Delivery Coordinator

eyewa

We are currently seeking a Junior Warehouse Operations Coordinator to join our team and help ensure the efficient operation of our warehouse. The successful candidate will be responsible for a variety of tasks to support our warehouse operations.<ul><li>Responsibilities:</li></ul>Supporting all aspects of the warehouse, including inventory management, order fulfillment, and shipping and receiving.<ul><li>Coordinating daily operations to ensure smooth and efficient functioning of the organization.</li><li>Ensure the closer of day-to-day assigned task.</li><li>Enforcing all safety procedures and guidelines.Requirements:</li><li>Bachelor's degree in business, logistics, or a related field.</li><li>Minimum of 1 years of experience in warehouse management or logistics.</li><li>Strong communication skills.</li><li>Proficient in Microsoft Office, Excel and ERP systems.</li><li>Strong data entry skills.</li><li>Ability to multitask and prioritize tasks effectively.</li><li>Ability to work well both independently and as part of a team.</li></ul>Preferred qualifications: Familiarity with shipping and receiving proceduresJob Type: Full-timePay: &#65020;3,000.00 - &#65020;4,000.00 per monthAbility to commute/relocate:<ul><li>Jeddah: Reliably commute or planning to relocate before starting work (Required)</li></ul>

Operations Coordinator

Explore 100+ Administration coordinator in Jeddah this October. Find roles across top companies and apply now to boost your career.