executive assistant

hr coordinator

maintenance manager

administrative assistant

area manager

administration coordinator

Rentokil Initial

<div>
 The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
 
 
 Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:
 
 
 <ul>
 <li>
 Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
 </li>
 <li>
 Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.
 </li>
 <li>
 Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.
 </li>
 <li>
 Assist and follow up on office and accommodation's management, requests and maintenance issues.
 </li>
 <li>
 Maintain accurate company address list.
 </li>
 <li>
 Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
 </li>
 <li>
 Perform administrative and support duties to all departments when needed.
 </li>
 <li>
 Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
 </li>
 <li>
 Review requisitions and check availability of items with suggested suppliers.
 </li>
 <li>
 Receive purchased items and check quality, quantity and specifications.
 </li>
 <li>
 Assist in sustaining proper inventory levels of office supplies.
 </li>
 <li>
 Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
 </li>
 <li>
 Assist in forecasting requirements and order products to meet office demands.
 </li>
 <li>
 Handle an effective physical and electronic archiving and filing system.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Business Administration or equivalent.
 </li>
 <li>
 At least 1 year of experience in Administration.
 </li>
 <li>
 Proficiency in English and/or Arabic is a must.
 </li>
 </ul>
</div>

Administration Coordinator

<div>The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:<ul>
<li>Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.</li>
<li>Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.</li>
<li>Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.</li>
<li>Assist and follow up on office and accommodation's management, requests and maintenance issues.</li>
<li>Maintain accurate company address list.</li>
<li>Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).</li>
<li>Perform administrative and support duties to all departments when needed.</li>
<li>Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.</li>
<li>Review requisitions and check availability of items with suggested suppliers.</li>
<li>Receive purchased items and check quality, quantity and specifications.</li>
<li>Assist in sustaining proper inventory levels of office supplies.</li>
<li>Report and follow up on claims to suppliers for defective items, shortage, or missing parts.</li>
<li>Assist in forecasting requirements and order products to meet office demands.</li>
<li>Handle an effective physical and electronic archiving and filing system.</li>
</ul>Requirements<ul>
<li>Bachelor's Degree in Business Administration or equivalent.</li>
<li>At least 1 year of experience in Administration.</li>
<li>Proficiency in English and/or Arabic is a must.</li></ul></div>

<div>The Human Resources Coordinator provides administrative support to the HR department as needed, in addition to HR advice, counsel, and support on a variety of employee relations, employee health plans, leave of absence and management matters.
The HR Coordinator is the initial point of contact for employee relations issues, conducts investigations on a daily basis, interprets needs and provides tactical and legal solutions for decision makers to address and resolve concerns.
Human Resources Coordinator is held accountable for the below job responsibilities:<ul>
<li>Support in a variety of administrative and operational activities specific to the human resources function.</li>
<li>Communicate to and assist employees in adhering to Rentokil Boecker&reg; human resource policies, procedures, standards, in addition to local labor laws, and other government regulations.</li>
<li>Assist with recruitment and interview process; schedule interviews, track status of candidates, perform reference checking and respond with follow-up letters at the end of the process.</li>
<li>Check employees&rsquo; documents for accuracy and completeness, maintain an effective employee record management, and prepare periodic standardized reports.</li>
<li>Assist with new-employee orientations.</li>
<li>Respond to employees&rsquo; inquiries, requests and questions.</li>
<li>Support HR Manager with processing organizational exits and terminations.</li>
<li>Assist with the preparation of the performance review process.</li>
<li>Maintain the branch&rsquo;s organization charts and employee directory.</li>
<li>Coordinate health, life and work accident insurance enrollments and communicate with service providers concerning routine administration of program.</li>
<li>Follow up on all legal issues related to employment records and employees.</li>
<li>Follow up on daily attendance, late arrivals, absence, etc. and assist employees in respecting Rentokil Boecker&reg; attendance policy.</li>
<li>Assist HR Manager in investigating and resolving day-to-day employee relation challenges.</li>
<li>Assist in creating the employee handbook with updated laws and regulations, internal memos and other pertinent information, as needed.</li>
<li>Advise employees in areas of human resources, performance management, harassment, discrimination, and legal/employment issues.</li>
<li>Advise HODs on adherence to guidelines on disciplinary action issues and separations.</li>
<li>Maintain data integrity on all Boecker&reg; systems, forms and reports.</li>
</ul>Requirements<ul><li>
Bachelor&rsquo;s Degree in Business Administration, HR or equivalent.</li></ul><ul>
<li>At least 1 year of experience in general HR or administrative role.</li>
<li>Has to be a Saudi National candidate, as per the Saudi Labor Law.</li>
<li>Proficiency in English and Arabic is a must.</li>
</ul>Benefits<ul>
<li>Competitive salary</li>
<li>22 Annual Leave days per year</li>
<li>Medical Insurance class B</li></ul></div>

HR Coordinator

<div>
 The Human Resources Coordinator provides administrative support to the HR department as needed, in addition to HR advice, counsel, and support on a variety of employee relations, employee health plans, leave of absence and management matters.
 
 
 The HR Coordinator is the initial point of contact for employee relations issues, conducts investigations on a daily basis, interprets needs and provides tactical and legal solutions for decision makers to address and resolve concerns.
 
 
 Human Resources Coordinator is held accountable for the below job responsibilities:
 
 
 <ul>
 <li>
 Support in a variety of administrative and operational activities specific to the human resources function.
 </li>
 <li>
 Communicate to and assist employees in adhering to Rentokil Boecker&reg; human resource policies, procedures, standards, in addition to local labor laws, and other government regulations.
 </li>
 <li>
 Assist with recruitment and interview process; schedule interviews, track status of candidates, perform reference checking and respond with follow-up letters at the end of the process.
 </li>
 <li>
 Check employees' documents for accuracy and completeness, maintain an effective employee record management, and prepare periodic standardized reports.
 </li>
 <li>
 Assist with new-employee orientations.
 </li>
 <li>
 Respond to employees' inquiries, requests and questions.
 </li>
 <li>
 Support HR Manager with processing organizational exits and terminations.
 </li>
 <li>
 Assist with the preparation of the performance review process.
 </li>
 <li>
 Maintain the branch's organization charts and employee directory.
 </li>
 <li>
 Coordinate health, life and work accident insurance enrollments and communicate with service providers concerning routine administration of program.
 </li>
 <li>
 Follow up on all legal issues related to employment records and employees.
 </li>
 <li>
 Follow up on daily attendance, late arrivals, absence, etc. and assist employees in respecting Rentokil Boecker&reg; attendance policy.
 </li>
 <li>
 Assist HR Manager in investigating and resolving day-to-day employee relation challenges.
 </li>
 <li>
 Assist in creating the employee handbook with updated laws and regulations, internal memos and other pertinent information, as needed.
 </li>
 <li>
 Advise employees in areas of human resources, performance management, harassment, discrimination, and legal/employment issues.
 </li>
 <li>
 Advise HODs on adherence to guidelines on disciplinary action issues and separations.
 </li>
 <li>
 Maintain data integrity on all Boecker&reg; systems, forms and reports.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Business Administration, HR or equivalent.
 </li>
 <li>
 At least 1 year of experience in general HR or administrative role.
 </li>
 <li>
 Has to be a Saudi National candidate, as per the Saudi Labor Law.
 </li>
 <li>
 Proficiency in English and Arabic is a must.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Competitive salary
 </li>
 <li>
 22 Annual Leave days per year
 </li>
 <li>
 Medical Insurance class B
 </li>
 </ul>
</div>

Parsons

<div>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
Job Description:
Parsons is looking for an amazingly talented Senior Contract Administrator to join our team! In this role you will be responsible for all assigned contract administration functions. You will provide contractual, legal guidance to the project team. Responsible for protecting the company/Client interests in all contractual matters and ensuring policies are complied with as well as ensuring legal and contractual compliance in all contractual matters.
What You'll Be Doing:
<ul><li>Prepares and or assists in contractual correspondence with Consultants, General Contractors, and other vendors
</li><li>Initiates, prepares, chairs, attends meetings with differing internal/external parties to resolve disputes and discuss contractual/legal issues and topics.
</li><li>Plans contract activities, including post-award schedules.
</li><li>Performs Contract Administration duties as required and participates in the post-award evaluation/negotiations.
</li><li>Drafts, reviews, and negotiate contracts to ensure compliance with legal standards and project requirements.
</li><li>Maintains accurate records of all contract-related documents, including amendments, change orders, and correspondence.
</li><li>Ensures that all parties adhere to the terms and conditions of the contract, including timelines, budgets, and quality standards.
</li><li>Advises appropriate Manager on contractual matters and is the principal advisor at the Project level with regard to the strategy for, and the conduct and recording of contract modification/change negotiations, claims avoidance and conflict management.
</li><li>Serves as Coordinator of the Change for preparing, processing, reviewing the change requests prepared by others.
</li><li>Acts as a liaison between contractors, clients, and other stakeholders to resolve any contractual issues or disputes.
</li><li>Identifies potential risks related to contracts and develops strategies to mitigate them.
</li><li>Monitors project budgets and expenditures to ensure financial compliance with contract terms.
</li><li>Prepares regular reports on contract status, progress, and any issues that arise during the project lifecycle. Assists in presentations to senior management.
</li><li>Performs other duties as assigned by the project Director and Commercial Manager
</li><li>Reviews, validates, endorses vendor invoices
</li><li>May Supervise, manage, and provide technical legal guidance to Contract Administrators
</li><li>Reviews work of other consultants / contractors for quality, correctness and policy, procedural compliance and relevant law.
</li><li>Recommends new and revised policies and procedures.
</li><li>May participate in selection, training and evaluation of personnel.
</li></ul>What Required Skills You'll Bring:
<ul><li>Bachelor's Degree in Engineering, Construction Management.
</li><li>15 years of experience in contract administration or management in the construction industry.
</li><li>Candidate should have knowledge and experience in standard forms of contract (FIDIC).
</li><li>Must be computer literate and skilled in the use of word processing, spreadsheets and other analytical software tools.
</li></ul>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</div>

Senior Contract Administrator

TASC Outsourcing

<div>
 
 
 Sales Coordinator &ndash; Automotive Sector
 
 
 
 
 Location: Jeddah, Saudi Arabia
 
 
 
 
 
 
 On behalf of our client in the automotive sector, we are looking for a highly organized and detail-oriented Sales Coordinator to join their team in Jeddah. The ideal candidate will support the sales department in coordinating daily operations, managing client inquiries, preparing sales reports, and ensuring smooth communication between internal teams and customers.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 &bull; Coordinate and follow up on daily sales activities.
 
 
 &bull; Prepare, update, and maintain sales reports and trackers.
 
 
 &bull; Handle customer inquiries and provide necessary support to the sales team.
 
 
 &bull; Assist in scheduling meetings, preparing quotations, and following up with clients.
 
 
 &bull; Ensure accurate documentation and record-keeping for all sales transactions.
 
 
 &bull; Liaise with internal departments to facilitate smooth sales operations.
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Previous experience in sales coordination, preferably within the automotive sector.
 
 
 &bull; Strong communication and organizational skills.
 
 
 &bull; Proficiency in MS Office (Excel, PowerPoint, Word).
 
 
 &bull; Fluency in English and Arabic is preferred.
 
 
 
 
 
 
 What We Offer:
 
 
 
 &bull; Opportunities for growth within the automotive industry.
 
 
 &bull; Dynamic and supportive work environment.
 
</div>

Sales Coordinator

Abdul-Jawad Trading Group

<div>Position: Maintenance Planner / Coordinator
Company: Hirz International B/O Abdul-Jawad Trading Group
Location: Jeddah, Saudi Arabia
Contract Details: Full-time
Overview:
Hirz International B/O Abdul-Jawad Trading Group is a leading company in the Jeddah, Saudi Arabia area that specializes in providing high-quality maintenance services to commercial and residential properties. We are currently seeking a skilled Maintenance Planner / Coordinator to join our team and assist in coordinating and planning maintenance activities for our clients.
Key Responsibilities:<ul><li>Develop and maintain a detailed maintenance schedule for all properties under our care</li><li>Coordinate with property managers, maintenance staff, and contractors to ensure timely completion of maintenance tasks</li><li>Monitor and track maintenance requests and work orders to ensure they are completed efficiently and within deadlines</li><li>Maintain accurate records of maintenance activities and expenses for reporting purposes</li><li>Provide support and guidance to maintenance staff when needed</li><li>Develop and organize preventive and corrective maintenance schedules.</li><li>Monitor execution and ensure efficiency.</li><li>Stay up-to-date with industry trends and best practices in maintenance planning and coordination</li></ul>
Qualifications:<ul><li>Advanced skills in Microsoft Office and Power BI</li><li>Proficient in using maintenance management software and MS Office</li><li>Experience in maintenance planning and coordination</li><li>Strong knowledge of maintenance procedures and best practices</li><li>Excellent organizational and time-management skills</li><li>Ability to multitask and prioritize tasks in a fast-paced environment</li><li>Strong communication and interpersonal skills</li><li>Fluency in Arabic and English is required</li><li>Saudi nationality (required).</li><li>Preferably Male</li></ul>
If you are a motivated and detail-oriented individual with a passion for maintenance planning and coordination, we encourage you to apply for this exciting opportunity. Join our team at Abdul-Jawad Trading Group and be a part of our commitment to providing exceptional maintenance services to our clients.</div>

Maintenance Planner / Coordinator

Explore 101+ Administration coordinator in Jeddah this September. Find roles across top companies and apply now to boost your career.

101 administration coordinator jobs IN Jeddah

Administration Coordinator

Administration Coordinator

HR Coordinator

HR Coordinator

Senior Contract Administrator

Sales Coordinator

Maintenance Planner / Coordinator