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executive assistant - jeddah Jobs in Jeddah

executive assistant - jeddah

administrative assistant

Parsons

<div><p>In a world of possibilities, pursue one with endless opportunities. Imagine Next!
</p><p></p><p>When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We&rsquo;ve got what you&rsquo;re looking for.
</p><p></p><p><b>Job Description:
</b></p><p>Parsons is looking for an amazingly talented <b>Administrative Assistant - Saudi National </b>to join our team!
</p><p></p><p><b>What You'll Be Doing:
</b></p><ul><li>Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
</li><li>Greeting visitors and clients
</li><li>Managing security and telecommunications systems.
</li><li>Handling queries and complaints via phone, email and general correspondence. Transferring calls as necessary.
</li><li>Taking and ensuring messages are passed to the appropriate staff member in time.
</li><li>Managing meeting room availability.
</li><li>Prepares general correspondence and maintains general files.
</li><li>M ay establish and maintain records of equipment, including a log of equipment service dates.
</li><li>Performs other responsibilities associated with this position as may be appropriate.
</li></ul><p></p><p><b>What Required Skills You'll Bring:
</b></p><ul><li>Bachelors or Diploma in any related field.
</li><li>Minimum 2 years of experience in a similar role.
</li></ul><p></p><p><b>What Required Skills You'll Bring:
</b></p><ul><li>Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
</li><li>Ability to analyze and revise operating practices to improve efficiency.
</li><li>Detail oriented and comfortable working in a fast-paced office environment
</li><li>Good communication and interpersonal skills.
</li><li>Ability to multitask.
</li></ul><p></p>Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
<p></p><p>We truly invest and care about our employee&rsquo;s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest&mdash;APPLY TODAY!
</p><p></p><p>Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/ .</p></div>

Administrative Assistant

Sealy Mattress Middle East

<div><p>Sealy Mattress Middle East is seeking a proactive and highly organized Executive Assistant to support our executive team in Jeddah. As a pivotal member of our organization, you will provide comprehensive administrative support, ensuring smooth operations and effective communication across various departments. Your role will involve managing schedules, coordinating meetings, and assisting in project management while maintaining the highest level of professionalism and confidentiality. If you are detail-oriented, adaptable and thrive in a fast-paced environment, we invite you to join our dynamic team.</p><h3 class="jobSectionHeader"><b><br>
Responsibilities</b></h3><ul>
<li>Manage executives' schedules, including appointments, meetings, and travel arrangements.</li>
<li>Prepare reports, presentations, and correspondence as required.</li>
<li>Coordinate internal and external meetings, ensuring all necessary materials are prepared in advance.</li>
<li>Assist in project management by tracking deadlines and progress on various initiatives.</li>
<li>Maintain organized filing systems and databases for easy access to information.</li>
<li>Act as a liaison between executives and various departments to facilitate communication.</li>
<li>Handle confidential information with discretion and professionalism.</li>
</ul><p><b>Requirements</b></p><ul>
<li>Bachelor's degree in Business Administration, Management, or a related field.</li>
<li>3-5 years of experience as an Executive Assistant or in a similar administrative role.</li>
<li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Excellent organizational and time management skills.</li>
<li>Strong written and verbal communication skills in both Arabic and English.</li>
<li>Ability to work independently and prioritize tasks effectively.</li>
<li>High level of attention to detail and problem-solving abilities.</li>
<li>25 to 35 years old.</li>
<li>Female</li>
<li>Saudi national.</li>
</ul><p><b>Benefits</b></p><ul>
<li>Private Health Insurance</li>
<li>Pension Plan</li>
<li>Training &amp; Development</li>
<li>Performance Bonus</li></ul></div>

Executive Assistant

Rentokil Initial

<div>
 The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.
 <br/>
 <br/>
 Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:
 <br/>
 <br/>
 <ul>
  <li>
   Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.
  </li>
  <li>
   Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.
  </li>
  <li>
   Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.
  </li>
  <li>
   Assist and follow up on office and accommodation's management, requests and maintenance issues.
  </li>
  <li>
   Maintain accurate company address list.
  </li>
  <li>
   Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).
  </li>
  <li>
   Perform administrative and support duties to all departments when needed.
  </li>
  <li>
   Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.
  </li>
  <li>
   Review requisitions and check availability of items with suggested suppliers.
  </li>
  <li>
   Receive purchased items and check quality, quantity and specifications.
  </li>
  <li>
   Assist in sustaining proper inventory levels of office supplies.
  </li>
  <li>
   Report and follow up on claims to suppliers for defective items, shortage, or missing parts.
  </li>
  <li>
   Assist in forecasting requirements and order products to meet office demands.
  </li>
  <li>
   Handle an effective physical and electronic archiving and filing system.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's Degree in Business Administration or equivalent.
  </li>
  <li>
   At least 1 year of experience in Administration.
  </li>
  <li>
   Proficiency in English and/or Arabic is a must.
  </li>
 </ul>
</div>


Administration Coordinator

<div><p>The Administration Coordinator provides administrative support to the branch, handles front desk operations, liaises with internal and external stakeholders to effectively interpret and respond to their concerns and inquiries.</p><p>
Rentokil Boecker's Administration Coordinator is held accountable for the below job responsibilities:</p><ul>
<li>Receive and screen verbal/written correspondence and greet visitors, answering questions, obtaining information and directing them to appropriate department or person.</li>
<li>Schedule appointments and assist in organizing meetings, trainings, conferences, exhibitions.</li>
<li>Order and maintain inventory of office supplies, equipment, and services while respecting internal procedures and contractual agreements.</li>
<li>Assist and follow up on office and accommodation's management, requests and maintenance issues.</li>
<li>Maintain accurate company address list.</li>
<li>Assist in fleet management (car registrations, maintenance, traffic fines, motor insurance, etc.).</li>
<li>Perform administrative and support duties to all departments when needed.</li>
<li>Assist in sourcing vendors for goods and services, to get the best possible quality, price, terms and service guarantee.</li>
<li>Review requisitions and check availability of items with suggested suppliers.</li>
<li>Receive purchased items and check quality, quantity and specifications.</li>
<li>Assist in sustaining proper inventory levels of office supplies.</li>
<li>Report and follow up on claims to suppliers for defective items, shortage, or missing parts.</li>
<li>Assist in forecasting requirements and order products to meet office demands.</li>
<li>Handle an effective physical and electronic archiving and filing system.</li>
</ul><p><b>Requirements</b></p><ul>
<li>Bachelor's Degree in Business Administration or equivalent.</li>
<li>At least 1 year of experience in Administration.</li>
<li>Proficiency in English and/or Arabic is a must.</li></ul></div>

Elbait Consultants

The Role
<br>Join our dynamic manufacturing company in Jeddah as an Executive Secretary to the company CEO. We are looking for a detail-oriented and highly organized Saudi National professional to provide top-level administrative support to our executive team. This role offers an excellent opportunity to work in a vibrant environment at King Abdullah Economic City (KAEC) and contribute to our company's success. Responsibilities: - Manage and maintain executives' schedules, appointments, and travel arrangements efficiently. - Prepare and edit correspondence, reports, and presentations with accuracy and professionalism. - Coordinate meetings, conferences, and events, including logistics and communications. - Handle confidential information with discretion and maintain a high level of professionalism. - Liaise with internal departments and external stakeholders to facilitate smooth communication and operations. - Assist in the preparation of budgets, expense reports, and other administrative tasks as required. - Provide proactive support to the executive team, anticipating needs and ensuring efficient workflow.
<br><br>
Requirements
<br><ul>
<li>Saudi National with relevant experience as an Executive Secretary or in a similar administrative role. - Strong organizational and time management skills with the ability to prioritize tasks effectively. - Excellent written and verbal communication skills in English and Arabic. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. - Discreet and trustworthy, with the ability to handle sensitive and confidential information. - Detail-oriented with a problem-solving mindset and the ability to work independently and in a team. - Familiarity with the manufacturing industry and KAEC business environment is a plus.</li>
</ul>
About the company
<br>Elbait is a boutique type of executive search & recruitment management consulting firm based in Dubai. The unique understanding about the market needs, cultural awareness and professionalism enable the firm to offer its services to diversified portfolio of clients that operates in the ME region. Elbait is committed to seek the most suitable professionals on international, regional as well as national basis. Elbait committed to have well-defined partnership with Clients to meet their talent acquisition and executive needs on both Practice and Function basis. In addition, it committed to ensure remarkable contribution to the welfare of Stake-holders, Clients and Job-seekers. Industries: - FMCG, Consumer goods & retail - Construction, Engineering, Oil & Gas, infrastructure (technical & non-technical) - Automotive - Property Management & Real- Estate Functions across industries (other than above): - Sales & Marketing - HR & IT - Finance & Accounting

Executive Secretary - Saudi National - KAEC

Haji Husein Alireza & Co. Ltd.

<div><div><h4 class="jobSectionHeader"><b>Job Requirements</b></h4>
<p></p><div><ul><li>Saudi National.</li>
<li>Law graduated.</li>
<li>Coordinate administrative tasks within the Legal Affairs department.</li>
<li>Liaise with other departments regarding ongoing cases and related requirements.</li>
<li>Attend hearings and meetings, prepare minutes, and record key notes.</li>
<li>Monitor and follow up on active cases in line with departmental procedures.</li>
<li>Organize and archive case files in both physical and electronic formats.</li>
<li>Participate in the review of contracts and draft official minutes and summaries of meetings.</li>
<li>Prepare monthly reports on active cases, schedules, updates, and recommended actions.</li>
</ul></div><p></p>
<h4 class="jobSectionHeader"><b>Skills</b></h4>
 <p></p><div><ul><li>Technical Knowledge &amp; Skills</li>
<li> Analytical Thinking</li>
<li> Communication</li>
<li> Integrity &amp; Ethics</li>
<li> Continuous Learning</li>
</ul></div><p></p>
<p><b>Easy Apply</b></p>
</div><div></div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
<div><div>Job Location</div>
<div>Jeddah , Saudi Arabia</div>
</div><div><div>Job Role</div>
<div>Legal</div>
</div><div><div>Employment Type</div>
<div>Temporary Employee</div>
</div></div><div><h4 class="jobSectionHeader"><b>Preferred Candidate</b></h4>
<div><div>Career Level</div>
<div>Entry Level</div>
</div><div><div>Residence Location</div>
<div>Saudi Arabia</div>
</div><div><div>Nationality</div>
<div>Saudi Arabia</div></div></div></div></div>

Legal Officer - Tamheer

Cultivay | Childhood Development Center

<div>
 <p>
  <span>
   We are seeking a Receptionist
  </span>
  <strong>
   (Saudi National only)
  </strong>
  <span>
   who has a genuine love for working with children and their families, a warm and professional presence, and a passion for providing excellent service. As the first point of contact for our center, this role is essential in creating a welcoming environment, supporting smooth daily operations, and ensuring every visitor and call is handled with care and efficiency.
  </span>
 </p>
 <p>
  <span>
  </span>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   <span>
    Create a warm, friendly, and professional environment for children and their families upon arrival.
   </span>
  </li>
  <li>
   <span>
    Welcome clients and visitors, ensuring they feel comfortable and supported from the first moment.
   </span>
  </li>
  <li>
   <span>
    Answer phone calls and emails with clarity, kindness, and professionalism.
   </span>
  </li>
  <li>
   <span>
    Manage daily appointment scheduling and coordinate between therapy staff and families.
   </span>
  </li>
  <li>
   <span>
    Provide accurate information about the center&rsquo;s services related to child development and rehabilitation.
   </span>
  </li>
  <li>
   <span>
    Maintain client records and ensure confidentiality and proper documentation.
   </span>
  </li>
  <li>
   <span>
    Assist families in completing necessary forms and guide them through the intake or follow-up process.
   </span>
  </li>
  <li>
   <span>
    Coordinate waiting areas and ensure they are child-friendly, safe, and organized.
   </span>
  </li>
  <li>
   <span>
    Communicate effectively with therapists, administrative staff, and management.
   </span>
  </li>
  <li>
   <span>
    Support center events, awareness campaigns, or parent workshops as needed.
   </span>
  </li>
 </ul>
 <p>
  <span>
  </span>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   <span>
    Strong interpersonal and communication skills, especially with children and parents.
   </span>
  </li>
  <li>
   <span>
    Fluent in Arabic and English, both spoken and written.
   </span>
  </li>
  <li>
   <span>
    Bachelor's degree preferred, ideally in Business Administration, Education, Psychology, or a child-related field.
   </span>
  </li>
  <li>
   <span>
    Previous experience in a pediatric clinic, therapy center, or educational setting is a strong plus.
   </span>
  </li>
  <li>
   <span>
    Friendly demeanor, presentable appearance, and a genuine interest in working with children.
   </span>
  </li>
  <li>
   <span>
    Skilled in computer use (MS Office, email communication, appointment systems).
   </span>
  </li>
  <li>
   <span>
    Ability to manage time, multitask, and remain calm under pressure.
   </span>
  </li>
  <li>
   <span>
    High level of emotional intelligence and empathy, especially when interacting with parents of children with special needs.
   </span>
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Receptionist

Explore 44+ Administrative assistant in Jeddah this September. Find roles across top companies and apply now to boost your career.

44 administrative assistant jobs IN Jeddah

Administrative Assistant

Executive Assistant

Administration Coordinator

Administration Coordinator

Executive Secretary - Saudi National - KAEC

Legal Officer - Tamheer

Receptionist