project admin assistant

admin assistant

admin executive

administrative manager

executive admin assistant

administrative assistant

Gulfwest Company Ltd

Job SummaryWe are seeking a highly organized and proactive Executive Secretary to support the CEO in day-to-day operations. This role requires exceptional time management, communication skills, and discretion. The ideal candidate will be responsible for managing the CEO&rsquo;s calendar, coordinating meetings, handling confidential correspondence, and ensuring smooth administrative operations.Key Responsibilities<ul><li>Calendar Management</li><li>Maintain and update the CEO&rsquo;s calendar, ensuring optimal scheduling of meetings, calls, and travel.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Meeting Coordination</li><li>Schedule internal and external meetings, prepare agendas, and ensure timely distribution of materials.</li><li>Record minutes and follow up on action items as needed.</li><li>Communication &amp; Correspondence</li><li>Handle incoming and outgoing communications on behalf of the CEO with professionalism and confidentiality.</li><li>Draft emails, memos, and other documents as required.</li><li>Administrative Support</li><li>Organize and maintain files, records, and documentation.</li><li>Assist with travel arrangements, expense reports, and logistics.</li><li>Stakeholder Liaison</li><li>Serve as a point of contact between the CEO and internal/external stakeholders.</li><li>Ensure timely and courteous responses to inquiries.</li><li>Support Strategic Initiatives</li><li>Assist in preparing presentations, reports, and briefing materials for meetings and events.</li><li>Help coordinate special projects and executive-level engagements.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration or related field preferred</li><li>Minimum 1 year of experience in executive-level administrative support or relevant</li><li>Excellent written and verbal communication skills - Arabic and English</li><li>Strong proficiency in Microsoft Office Suite and calendar tools</li><li>High level of discretion, professionalism, and organizational skills</li><li>Ability to multitask and work under pressure in a fast-paced environment</li></ul>Job Type: Full-timePay: &#65020;5,000.00 - &#65020;6,000.00 per monthExpected Start Date: 19/10/2025

Executive Secretary and Administrative Assistant

Vanderlande

<div>
 Job Title
 
 
 Project Admin Assistant
 
 
 
 Job Description
 
 
 
 External Job Description
 
 
 
 Job Purpose Statement
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative and logistical support to ensure
 
 
 </li>
 </ul>
 smooth and efficient operations at the site.
 
 
 <ul>
 <li>
 Coordinating with various stakeholders and maintaining essential
 
 
 </li>
 </ul>
 documentation and supplies.
 
 
 
 Scope
 
 
 
 <ul>
 <li>
 Covering site administration and logistics operations at the airport.
 </li>
 <li>
 Interfacing with management, technical teams, vendors, and finance,
 
 
 </li>
 </ul>
 while ensuring compliance with airport and organizational regulations.
 
 
 
 Qualification And Abilities
 
 
 
 <ul>
 <li>
 A bachelor's degree or equivalent with strong computer skills.
 </li>
 <li>
 At least 2-3 years of relevant administrative or office management
 
 
 </li>
 </ul>
 experience.
 
 
 <ul>
 <li>
 Excellent communication skills (in English and Arabic).
 </li>
 <li>
 Experience handling multiple tasks in a high-performing environment.
 </li>
 <li>
 MS Office skills (Word, Excel, PowerPoint).
 </li>
 <li>
 Detail-oriented, self-starter, and proactive personality.
 </li>
 <li>
 Must be punctual, dedicated, and responsible.
 </li>
 <li>
 Decision-making ability.
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative assistance to management.
 </li>
 <li>
 Track, log, and up-keep of documentation, records of work visas,
 
 
 </li>
 </ul>
 passports, and resident IDs.
 
 
 <ul>
 <li>
 Manage airport pass applications and renewals.
 </li>
 <li>
 Manage vendor coordination for timely delivery of orders/supplies.
 </li>
 <li>
 Collect POs, payment cheques, and deposit in the bank.
 </li>
 <li>
 Collaborate with Finance for billing.
 </li>
 <li>
 Prepare entry/exit gate passes.
 </li>
 <li>
 Keep tracked records of work visas, passports, and resident IDs.
 
 
 </li>
 </ul>
 Supervise security Team if required.
</div>

Project Admin Assistant

Vanderlande Industries

<div><div>Job Title</div>
Project Admin Assistant<div></div><div>
Job Description</div><div>
External Job Description</div><div>
Job purpose statement:</div><ul><li>Provide comprehensive administrative and logistical support to ensure</li></ul><div>
smooth and efficient operations at the site.</div><ul><li>Coordinating with various stakeholders and maintaining essential</li></ul><div>
documentation and supplies.</div><div></div><div> 
Scope:</div><ul><li>Covering site administration and logistics operations at the airport.</li><li>Interfacing with management, technical teams, vendors, and finance,</li></ul><div>
while ensuring compliance with airport and organizational regulations.</div><div></div><div> 
Qualification and abilities:</div><ul><li>A bachelor's degree or equivalent with strong computer skills.</li><li>At least 2-3 years of relevant administrative or office management</li></ul><div>
experience.</div><ul><li>Excellent communication skills (in English and Arabic).</li><li>Experience handling multiple tasks in a high-performing environment.</li><li>MS Office skills (Word, Excel, PowerPoint).</li><li>Detail-oriented, self-starter, and proactive personality.</li><li>Must be punctual, dedicated, and responsible.</li><li>Decision-making ability.</li></ul><div></div><div> 
Responsibilities:</div><ul><li>Provide administrative assistance to management.</li><li>Track, log, and up-keep of documentation, records of work visas,</li></ul><div>
passports, and resident IDs.</div><ul><li>Manage airport pass applications and renewals.</li><li>Manage vendor coordination for timely delivery of orders/supplies.</li><li>Collect POs, payment cheques, and deposit in the bank.</li><li>Collaborate with Finance for billing.</li><li>Prepare entry/exit gate passes.</li><li>Keep tracked records of work visas, passports, and resident IDs.</li></ul><div>
Supervise security Team if required.</div></div>

Parfums Christian Dior

<div>
 
 
 CONTEXT:
 
 
 
 Since 1947, the men and women of Parfums Christian Dior have embodied the founding "couturier-perfumer's" unique spirit of excellence, creativity and expertise, both in France and throughout the world. Our House is an open and highly-focused collective, a leader that thrives on the creativity of all its stakeholders. Our collective passion and our heritage, full of authenticity and dream, make us move forward and reinvent ourselves.
 
 
 
 
 
 By revolutionizing the codes of French style and luxury through perfumes, and combining tradition with daring makeup and innovative skincare, we are reinventing every day the Dior style and its compelling, joyful and absolute beauty. Our stimulating missions give our employees the opportunity to develop new skills, overcome spectacular challenges and reveal their talent.
 
 
 
 
 
 To go further, with Dior
 
 
 
 
 
 
 PURPOSE OF THE POSITION
 
 
 
 The Administrative Assistant provides comprehensive administrative, clerical, and operational support to the PCDA KSA team, with a primary focus on managing purchase orders, tracking shipments, and ensuring smooth logistical operations within the KSA market, and assisting with the vendor creation process. The ideal candidate will be highly organized, detail-oriented, possess excellent communication skills, and have a proactive approach to problem-solving.
 
 
 
 
 
 
 MAIN RESPONSABILITIES
 
 
 
 
 <ul>
 <li>
 
 Purchase Order (PO) Management:
 
 </li>
 <li>
 Create, process, and track purchase orders in accordance with company policies and procedures.
 </li>
 <li>
 Verify accuracy of PO details, including pricing, quantities, and delivery information.
 </li>
 <li>
 Liaise with vendors to resolve PO-related issues, such as discrepancies or delays.
 </li>
 <li>
 Maintain accurate records of all POs, invoices, and related documentation.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Shipment Tracking &amp; Logistics:
 
 </li>
 <li>
 Monitor the status of shipments from origin to final destination within KSA.
 </li>
 <li>
 Proactively identify and resolve potential shipping delays or issues.
 </li>
 <li>
 Communicate shipment updates to relevant stakeholders, including internal teams and external partners.
 </li>
 <li>
 Coordinate with customs brokers and freight forwarders to ensure timely clearance of goods.
 </li>
 <li>
 Maintain up-to-date tracking information in company systems.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Vendor Creation &amp; Management:
 
 </li>
 <li>
 Assist in the vendor creation process by gathering required documentation (e.g., company registration, tax ID, bank details).
 </li>
 <li>
 Ensure all vendor information is accurate and complete.
 </li>
 <li>
 Submit vendor creation requests to the appropriate department (e.g., Finance, Procurement).
 </li>
 <li>
 Maintain a database of approved vendors.
 </li>
 <li>
 Assist with vendor performance tracking and reporting.
 </li>
 <li>
 Communicate with potential vendors to explain the vendor creation process and answer questions.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Administrative Support:
 
 </li>
 <li>
 Provide general administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements.
 </li>
 <li>
 Prepare reports, presentations, and other documents as needed.
 </li>
 <li>
 Handle incoming and outgoing correspondence (mail, email, phone calls).
 </li>
 <li>
 Maintain office supplies and equipment.
 </li>
 <li>
 Assist with other administrative tasks as assigned.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Communication &amp; Coordination:
 
 </li>
 <li>
 Serve as a primary point of contact for vendors and internal teams regarding POs, shipments, and vendor creation.
 </li>
 <li>
 Communicate effectively in English and Arabic (preferred).
 </li>
 <li>
 Maintain positive working relationships with colleagues and external partners.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 PROFESSIONAL AND PERSONAL SKILLS
 
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 High school diploma or equivalent required; Bachelor's degree preferred.
 </li>
 <li>
 years of experience in an administrative role, preferably with experience in PO management, shipment tracking,
 
 and vendor creation.
 
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Experience with [Specific ERP or Procurement Software, e.g., SAP, Oracle] is a plus.
 </li>
 <li>
 Excellent organizational and time-management skills.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Excellent communication and interpersonal skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Fluency in Arabic and English is highly preferred.
 </li>
 <li>
 Knowledge of customs regulations and import/export procedures in KSA is a plus.
 </li>
 <li>
 Prior experience in retail or luxury goods industry is a plus.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 <ul>
 <li>
 Administrative Support
 </li>
 <li>
 Purchase Order Management
 </li>
 <li>
 Shipment Tracking
 </li>
 <li>
 Logistics Coordination
 </li>
 <li>
 
 Vendor Creation &amp; Management
 
 </li>
 <li>
 Communication (Written &amp; Verbal)
 </li>
 <li>
 Organization
 </li>
 <li>
 Time Management
 </li>
 <li>
 Attention to Detail
 </li>
 <li>
 Problem-Solving
 </li>
 <li>
 Microsoft Office Suite
 </li>
 </ul>
</div>

Admin Assistant

ESAL

<div>
 
 🌟
 
 We&rsquo;re Hiring: Executive Assistant to Chief Executive Officer &ndash; Jeddah, Saudi Arabia 🇸🇦
 
 
 
 We&rsquo;re looking for a highly organised, proactive, and driven
 
 Executive Assistant
 
 to support our CEO in managing fast-moving operations across multiple business lines.
 
 
 This role is ideal for someone who thrives in a dynamic environment, can anticipate needs before being asked, and takes pride in creating structure, clarity, and efficiency around busy leadership schedules.
 
 
 
 
 
 
 What You&rsquo;ll Do
 
 
 <ul>
 <li>
 Act as the right hand to the CEO &mdash; managing calendars, travel, meetings, and follow-ups.
 </li>
 <li>
 Coordinate between departments, partners, and regional offices across KSA and abroad.
 </li>
 <li>
 Prepare reports, presentations, and business documentation with strong attention to detail.
 </li>
 <li>
 Handle confidential information with discretion and professionalism.
 </li>
 <li>
 Follow up on key actions and ensure deadlines are met across the organisation.
 </li>
 <li>
 Support planning and execution of strategic projects, meetings, and events.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience.
 </li>
 <li>
 3+ years of experience supporting C-level or senior executives (preferably in a fast-paced business).
 </li>
 <li>
 Exceptional organisational, communication, and multitasking skills.
 </li>
 <li>
 Proficiency in English (Arabic is a plus).
 </li>
 <li>
 High integrity, discretion, and a proactive attitude.
 </li>
 <li>
 Strong PowerPoint and Excel skills are an advantage.
 </li>
 </ul>
 
 
 
 
 
 Why Join Us
 
 
 
 You&rsquo;ll work directly with the CEO and be part of an ambitious organisation that&rsquo;s growing regionally and internationally. This is more than an administrative role &mdash; it&rsquo;s a trusted partnership with leadership, offering exposure to strategy, operations, and decision-making at the top level.
 
</div>

Executive Assistant to Chief Executive Officer

Perfume Unlimited LLC

Job Summary:The Receptionist cum PRO will serve as the first point of contact for visitors and clients while providing administrative and public relations support to ensure smooth operations within the company. This role combines front-desk reception duties with responsibility for handling government relations, employee documentation, and company representation in accordance with Saudi labor laws and regulatory requirements.Key Responsibilities:Reception &amp; Administrative Duties<ul><li>Greet and welcome visitors, clients, and partners in a professional and friendly manner.</li><li>Answer and direct phone calls, emails, and messages promptly and courteously.</li><li>Manage front office operations including mail and office supplies.</li><li>Assist in coordinating internal communications and office events.</li><li>Support HR and management in preparing reports, correspondence, and administrative documentation.</li></ul>Public Relations (PRO) Duties<ul><li>Handle all government-related documentation, renewals, and submissions (Iqama, visa, medical, GOSI, MOL, Mudad, Chamber of Commerce, Municipality, etc.).</li><li>Coordinate with relevant authorities (Jawazat, Labor Office, MOFA, Baladiya, etc.) for employee and company legal requirements.</li><li>Manage visa processing, sponsorship transfers, and renewals for employees .</li><li>Ensure compliance with Saudi labor laws, company regulations, and governmental procedures.</li><li>Liaise with external agencies and government offices to support company licensing, permits, and other legal matters.</li><li>Maintain confidential employee records and government correspondence files.</li></ul>Experience &amp; Skills<ul><li>Relevant experience as a Receptionist cum PRO, preferred.</li><li>Strong knowledge of Saudi labor laws and government procedures.</li><li>Proficiency in Arabic and English (spoken and written) is mandatory.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Professional appearance and customer service-oriented attitude.</li><li>Ability to multitask, prioritize, and handle confidential matters with discretion.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li></ul>Job Type: Full-timePay: &#65020;8,000.00 per month

Receptionist cum PRO

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69 administrative assistant jobs IN Jeddah

Executive Secretary and Administrative Assistant

Project Admin Assistant

Project Admin Assistant

Project Admin Assistant

Admin Assistant

Executive Assistant to Chief Executive Officer

Receptionist cum PRO