executive assistant

admin and social media assistant Jobs in Jeddah

admin and social media assistant

assistant manager - admin and government relations Jobs in Jeddah

assistant manager - admin and government relations

sales assistant

administrative assistant

THE FIRST AGENCY

<div>
 
 
 Job Vacancy &ndash; Executive Administrative Assistant &ndash; Digital Marketing Agency &ndash; Jeddah
 
 
 
 A leading digital marketing agency in Jeddah is seeking an exceptional
 
 Executive Administrative Assistant
 
 with strong experience in the digital marketing agency sector. The ideal candidate will act as the direct operational and administrative arm of top management, with the ability to manage clients, projects, teams, and daily operations with high efficiency. This role requires a proactive leader capable of decision-making, representing management in internal and external communications, and ensuring smooth business operations at all times.
 
 
 
 Key Responsibilities
 
 
 
 &bull; Manage daily office operations and ensure smooth workflow without direct supervision
 
 
 &bull; Represent the CEO in meetings, follow up on decisions, and close tasks with internal and external parties
 
 
 &bull; Manage client projects from contract signing to final delivery, ensuring timelines and deliverables are met
 
 
 &bull; Handle client files, contracts, invoices, payments, and professional correspondence with partners and clients
 
 
 &bull; Lead the B2B corporate sales pipeline, communicate with prospects, present services, schedule meetings, and close deals
 
 
 &bull; Prepare executive, operational, marketing, and financial reports and present them professionally
 
 
 &bull; Coordinate with design, development, marketing, and production teams to ensure timely execution of tasks
 
 
 &bull; Organize and manage official email, digital and physical documents, and record all procedures
 
 
 &bull; Issue invoices, follow up on collections, and ensure compliance with internal accounting processes
 
 
 &bull; Handle sensitive matters with full confidentiality and strong decision-making skills
 
 
 &bull; Appear on media &amp; represent the company on social media when required
 
 
 
 Requirements &amp; Qualifications
 
 
 
 &bull;
 
 Minimum 3 years of experience in the same role inside a digital marketing agency (mandatory requirement)
 
 
 
 &bull; Deep understanding of the project lifecycle in marketing agencies (client management &ndash; delivery &ndash; results &ndash; reporting)
 
 
 &bull; Proven experience in B2B sales and closing corporate deals
 
 
 &bull; Hands-on experience in basic accounting, budgeting, and financial reporting
 
 
 &bull; Excellent verbal and written communication and leadership skills
 
 
 &bull; Highly advanced time-management and organizational skills
 
 
 &bull; Ability to work under pressure, handle multiple tasks, and adapt to fast-changing priorities
 
 
 &bull; Proficiency in
 
 Notion, CRM platforms, Google Workspace, and Microsoft Office
 
 
 
 &bull; A strong and confident personality capable of taking decisions without hesitation
 
 
 
 Personal Attributes
 
 
 
 &bull; Strong leadership presence and high confidence
 
 
 &bull; Fast understanding of management directions and execution without repeated instructions
 
 
 &bull; Problem-solving mindset &ndash; not waiting for guidance to act
 
 
 &bull; Friendly, professional, and able to build client trust from the first call
 
 
 &bull; Zero-excuses attitude and high performance standards
 
 
 
 Benefits
 
 
 
 &bull; Fixed monthly salary
 
 
 &bull; Professional work environment with continuous learning
 
 
 &bull; Opportunity for leadership growth and management representation
 
 
 &bull; Performance-based and sales-based incentives
 
 
 &bull; Two days off per week
 
 
 📌
 
 Only candidates with proven previous experience in a digital marketing agency will be considered
 
 
</div>

مساعد إداري

Hera International School

An admin and social media assistant performs a dual role: handling administrative duties like scheduling and communication, while also managing a company's social media presence through content creation, scheduling, monitoring, and analytics. This position requires strong organizational skills, creativity, and proficiency in social media platforms and analytics tools to support both office tasks and online engagement strategies. Administrative responsibilities<ul><li>Scheduling appointments and managing calendars</li><li>Handling correspondence and general office tasks</li><li>Organizing files and managing data</li><li>Assisting with general business and marketing tasks</li></ul>Social media responsibilities<ul><li>Creating and scheduling content across various platforms</li><li>Writing engaging copy and creating visual assets like graphics and videos</li><li>Monitoring social media channels and engaging with the online audience</li><li>Analyzing social media performance and preparing reports</li><li>Keeping up with industry trends and innovations</li></ul>Key skills<ul><li>Organization and time management: Ability to manage multiple tasks and projects simultaneously</li><li>Communication: Strong verbal and written communication skills</li><li>Creativity: Ability to think creatively to develop engaging content</li><li>Technical proficiency: Experience with social media platforms, content management systems, and analytics tools</li><li>Analytical skills: Ability to interpret data and provide actionable insights</li><li>Adaptability: Ability to work effectively in a fast-paced, changing environment</li></ul>Job Type: Full-time

Procter & Gamble

<div><h2 class="jobSectionHeader">Overview of the job</h2>
You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.<h2 class="jobSectionHeader"> 
Responsibilities of the role</h2><ul><li>
Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.</li><li>
Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.</li><li>
Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.</li><li>
Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.</li><li>
Must be professional and exercise discretion when handling sensitive information.</li><li>
Role Requirements</li><li>
3-5 years of relevant work experience</li><li>
Arabic &amp; English fluency (written &amp; spoken)</li><li>
Exceptional attention to detail</li><li>
Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.</li><li>
Strong organization and follow through skills.</li></ul></div>

Executive Assistant

<div>
 
 Job Location
 
 
 
 JEDDAH JAMEEL SQUARE OFFICE
 
 
 
 Job Description
 
 
 
 
 Overview of the job
 
 
 
 You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
 
 
 You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.
 
 
 
 Responsibilities Of The Role
 
 
 
 <ul>
 <li>
 Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
 </li>
 <li>
 Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
 </li>
 <li>
 Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.
 </li>
 <li>
 Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
 </li>
 <li>
 Must be professional and exercise discretion when handling sensitive information.
 </li>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Qualifications
 
 
 
 <ul>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Schedule
 
 
 
 Full time
 
 
 
 Job Number
 
 
 
 R000140930
 
 
 
 Job Segmentation
 
 
 
 Experienced Professionals
</div>

Azad Properties

<div>We are seeking a well-organised and personable individual to join our real estate organisation as a Receptionist. In this pivotal role, you will be the first point of contact for visitors, clients, and colleagues, ensuring a welcoming and professional environment at our front desk. If you thrive on delivering exceptional customer service, have strong communication skills, and take pride in creating a positive first impression, we encourage you to apply.<h2 class="jobSectionHeader">
Key Responsibilities for Receptionist in Real Estate Office</h2><ul>
<li>Greet visitors, clients, and staff in a friendly and professional manner, providing assistance and guidance as needed.</li>
<li>Manage the switchboard and handle incoming calls, directing enquiries to the appropriate team members efficiently.</li>
<li>Maintain the reception area, ensuring it is clean, tidy, and presentable at all times.</li>
<li>Coordinate with internal departments to schedule and prepare meeting rooms for appointments and events.</li>
<li>Manage incoming and outgoing mail, deliveries, and courier services.</li>
<li>Support administrative tasks such as data entry, filing, and document management.</li>
<li>Assist with calendar management, visitor logs, and related security procedures.</li>
<li>Provide accurate information about the company&rsquo;s services, office procedures, and facilities to visitors and callers.</li>
<li>Champion a client-centric approach and ensure all visitors receive excellent service in line with our company values.</li>
</ul><h3 class="jobSectionHeader">Essential Qualifications and Experience for Receptionist Roles</h3><ul>
<li>Previous experience in a receptionist, front desk, or customer service role is preferred.</li>
<li>Excellent verbal and written communication abilities, with a polite and professional demeanour.</li>
<li>Strong organisational skills and attention to detail, with the capacity to multitask in a busy environment.</li>
<li>Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and familiarity with office equipment (phones, printers, etc.).</li>
<li>Ability to respond to enquiries confidently and resolve minor issues independently.</li>
<li>Commitment to upholding confidentiality and demonstrating discretion in managing sensitive information.</li>
<li>Fluency in English is essential; additional language skills are considered an asset.</li>
</ul><h4 class="jobSectionHeader">Key Skills and Attributes for an Effective Receptionist</h4><ul>
<li>Excellent interpersonal skills to establish rapport with visitors and colleagues from diverse backgrounds.</li>
<li>A proactive and adaptable approach, with the ability to prioritise tasks and remain composed under pressure.</li>
<li>Strong customer focus, with a positive attitude and commitment to providing high-quality service.</li>
<li>Team-oriented mindset, supporting colleagues and contributing to a harmonious office environment.</li>
<li>Demonstrates reliability, punctuality, and a professional appearance aligned with company standards.</li>
</ul><h5 class="jobSectionHeader">Desirable Competencies and Additional Attributes for Receptionists</h5><ul>
<li>Experience within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with reservations systems, visitor management software, or basic administrative tools.</li>
<li>Willingness to assist with general office duties and provide support to various departments as required.</li>
<li>Resilient, approachable, and enthusiastic about being part of a collaborative team.</li>
</ul>
If you are passionate about delivering exceptional first impressions and are eager to contribute to a welcoming and efficient office environment within the real estate industry, we invite you to submit your application. Join us in providing outstanding service to our clients, visitors, and staff as a valued member of our team.</div>

Receptionist

Al-Futtaim

<div>Job Requisition ID: 173161
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 


Overview of the role:

The Sales Assistant is responsible for sales generation and delivering a positive customer experience, and for a variety of operational duties as assigned by the store management team. 


What you will do:

Store Safety
<ul>
<li>Creates a sparkling clean and organized environment by maintaining store standards and cleanliness.</li></ul> 


Excellent Customer Service
<ul>
<li>Creates a positive first impression for the customer through an energetic attitude and adhering to the dress code.</li>
<li>Greets customers immediately upon entering the store with a smile and sincere non-business-like greeting.</li>
<li>Provides customers with current relevant information about the product.</li>
<li>Sincerely thank all customers for shopping as they exit the store and invite them back.</li></ul> 


Quality
<ul>
<li>Provide quality service in the fitting rooms, follow up with customers promptly, maintain cash wrap cleanliness, and attempt to add on to the sale.</li></ul> 


Administrative
<ul>
<li>Provides efficient service at the cash wrap, offers gift cards, maintains cash wrap cleanliness, and captures customer information in the database.</li></ul> 


Required Skills to be successful
<ul>
<li>Extensive experience in Sales, Marketing and Operations and working in the retail/ brand management industry specifically in Fashion.</li>
<li>Sound in-depth knowledge of the market, brand positioning and trends.</li>
<li>An understanding of the current economic situation impacts of potential threats and competitors.</li></ul> 


What equips you for the role:

Minimum Qualification and Knowledge:

Education: High School Diploma or equivalent 


Minimum Experience:

Minimum 2 years of Retail Sales experience. 


Job-Specific/Technical Skills required to complete the tasks:
<ul>
<li>Good verbal communication skills</li>
<li>Some heavy lifting</li>
<li>Ability to stand for a minimum of 8 hours</li>
<li>Strong Customer Service</li></ul> 


We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.</div>

Sales Assistant

M Hotel Al Dana Makkah

<div>As a Housekeeping Supervisor, you play a crucial role in ensuring the cleanliness and orderliness of guestrooms, public areas, and back-of-house spaces. Your responsibilities include overseeing the housekeeping team, implementing cleaning schedules, and maintaining high standards. You lead by example, fostering a positive and efficient work environment, while actively contributing to the overall guest satisfaction and operational excellence of the hotel.
Key Job Responsibilities:<ul>
<li>
Organize and assign daily tasks to Housekeeping Attendants, ensuring efficient service on guest floors.
</li><li>Provide necessary resources, such as keys and supplies, to Housekeeping Attendants for their daily tasks.
</li><li>Handle guest requests and complaints with care, ensuring effective resolution to enhance guest satisfaction.
</li><li>Inspect guest rooms regularly, ensuring cleanliness and adherence to the hotel's quality assurance standards.
</li><li>Monitor room status and communicate effectively with the Front Office Department for efficient operations.
</li><li>Report damaged items and broken equipment to the Engineering Department and follow set procedures for lost and found items.
</li><li>Order Housekeeping supplies on time and manage inventory procedures to maintain sufficient stock levels.
</li><li>Evaluate Housekeeping Attendant performance, providing feedback and reporting any issues to the Assistant Executive Housekeeper / Assistant Housekeeping Manager.</li>
<li>Train Room Attendants on Standards of Performance (SOPs) to maintain desired performance levels and uphold quality assurance standards.</li>
<li>Uphold environmental, health, and safety standards in alignment with organizational policies.</li>
<li>Adhere to the company&rsquo;s environmental, health, and safety procedures and policies.</li></ul></div>

Housekeeping Supervisor (Saudi Only)

Explore 40+ Administrative assistant in Jeddah this December. Find roles across top companies and apply now to boost your career.

40 administrative assistant jobs IN Jeddah

مساعد إداري

admin and social media assistant

Executive Assistant

Executive Assistant

Receptionist

Sales Assistant

Housekeeping Supervisor (Saudi Only)