executive assistant

administrative supervisor

assistant manager - admin and government relations Jobs in Jeddah

assistant manager - admin and government relations

administrative assistant

IHG Hotels & Resorts

<div>Job Responsibility
<ul><li>Provide general administrative support to the Hotel F&amp;B Department</li></ul>
<ul><li>Provide general clerical and project based administrative support
</li></ul><ul><li>Assist with preparation of department reports and presentations
</li></ul><ul><li>Good communication skills with the team
</li></ul><ul><li>Co-ordination with Procurement and vendors on store supplies and placing orders where necessary
</li></ul><ul><li>Ensure that the department&rsquo;s processes are in line with company requirements
</li></ul><ul><li>Any other duties as may reasonably be requested by the management team
</li></ul><ul><li>Other analysis and follow-up as required by the Hotel F&amp;B Department.
</li></ul>Administrative Support: Maintain the office on a day to day basis. Assist the Hotel F&amp;B Department in scheduling meetings, making travel plans, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files. Tracks budgets, expenditures, and project status. Develops and implements administrative support systems to improve productivity and operational effectiveness.
Operational Support: Coordinates daily replacements for all Hotel F&amp;B Department outlet locations as needed and assists in moving labour throughout the day. maintaining records and preparing reports. Collects data, prepares statistical reports, charts and graphs, presentations, and tracks department performance measures. Serves as a point of contact for visitors, time clocks for time and attendance reporting, and as a key contact in the event of emergency. Communicates, coordinates and facilitates response to Hotel F&amp;B Department operation needs; tracks and follows up as necessary to ensure closure.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.</div>

Administrative Assistant - InterContinental Jeddah

<div>
 Job Responsibility
 
 
 <ul>
 <li>
 Provide general administrative support to the Hotel F&amp;B Department
 </li>
 <li>
 Provide general clerical and project based administrative support
 </li>
 <li>
 Assist with preparation of department reports and presentations
 </li>
 <li>
 Good communication skills with the team
 </li>
 <li>
 Co-ordination with Procurement and vendors on store supplies and placing orders where necessary
 </li>
 <li>
 Ensure that the department&rsquo;s processes are in line with company requirements
 </li>
 <li>
 Any other duties as may reasonably be requested by the management team
 </li>
 <li>
 Other analysis and follow-up as required by the Hotel F&amp;B Department.
 
 
 </li>
 </ul>
 Administrative Support: Maintain the office on a day to day basis. Assist the Hotel F&amp;B Department in scheduling meetings, making travel plans, arranging conferences, facilitating internal and external communications, preparing correspondence and reports, and maintaining data, records and files. Tracks budgets, expenditures, and project status. Develops and implements administrative support systems to improve productivity and operational effectiveness.
 
 
 Operational Support: Coordinates daily replacements for all Hotel F&amp;B Department outlet locations as needed and assists in moving labour throughout the day. maintaining records and preparing reports. Collects data, prepares statistical reports, charts and graphs, presentations, and tracks department performance measures. Serves as a point of contact for visitors, time clocks for time and attendance reporting, and as a key contact in the event of emergency. Communicates, coordinates and facilitates response to Hotel F&amp;B Department operation needs; tracks and follows up as necessary to ensure closure.
 
 
 Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
</div>

Procter & Gamble

<div>
 
 Job Location
 
 
 
 JEDDAH JAMEEL SQUARE OFFICE
 
 
 
 Job Description
 
 
 
 
 Overview of the job
 
 
 
 You will provide administrative and office support to drive outstanding work processes and execution to meet or exceed business objectives. You must fully engage and be energized by a dynamic and fast paced position.
 
 
 You should be able to lead and perform a variety of advanced administrative duties. You should be focused, highly dedicated and motivated, in addition to having the agility needed to adjust to various schedules and situations. Flexible to flow where work is needed, improve, change and simplify processes.
 
 
 
 Responsibilities Of The Role
 
 
 
 <ul>
 <li>
 Responsible for providing administrative, technical, and project management support to a Senior Executive and their leadership team.
 </li>
 <li>
 Serves as a strategic business partner - trusted confidante, liaison, and executive stand-in - providing guidance and input regarding company and business affairs.
 </li>
 <li>
 Builds and maintains relationships crucial to the success of the Executive and the organization and represents the Company and the Executive&rsquo;s office to the organization as well as external visitors.
 </li>
 <li>
 Should be well-versed in office management, technical tools, and software applications, and coordinating travel and global business meetings.
 </li>
 <li>
 Must be professional and exercise discretion when handling sensitive information.
 </li>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Qualifications
 
 
 
 <ul>
 <li>
 Role Requirements
 </li>
 <li>
 3-5 years of relevant work experience
 </li>
 <li>
 Arabic &amp; English fluency (written &amp; spoken)
 </li>
 <li>
 Exceptional attention to detail
 </li>
 <li>
 Strong technical skills and proficiency in Outlook, Microsoft Teams, Excel, PowerPoint, and collaboration technologies.
 </li>
 <li>
 Strong organization and follow through skills.
 
 
 </li>
 </ul>
 
 Job Schedule
 
 
 
 Full time
 
 
 
 Job Number
 
 
 
 R000140930
 
 
 
 Job Segmentation
 
 
 
 Experienced Professionals
</div>

Executive Assistant

قيام | QIYAM

<div>
 
 
 
 Job Description:
 
 
 
 
 Qiyam is a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, seeking a creative and experienced Executive Assistant to support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality. This role supports a mission-driven company operating within the Pilgrim Services ecosystem, requiring sensitivity to cultural, social, and developmental objectives aligned with the company&rsquo;s strategic impact.
 
 
 Key Responsibilities:
 
 
 
 
 1.
 
 Research &amp; Analytical Support
 
 
 
 
 o Conduct targeted research on administrative, operational, developmental, and sector-specific topics relevant to the Pilgrim Services ecosystem.
 
 
 
 o Analyze reports, studies, and stakeholder documents and extract key insights for executive decision-making.
 
 
 
 o Prepare bilingual executive briefs supporting strategic projects and partnerships.
 
 
 
 o Gather information from government entities, sector reports, consulting references, and competitors relevant to Qiyam&rsquo;s service offerings.
 
 
 
 2.
 
 Content &amp; Document Development
 
 
 
 
 o Develop high-quality PowerPoint presentations aligned with Qiyam&rsquo;s brand, values, and consulting standards.
 
 
 
 o Prepare structured documents, policies, procedures, and frameworks supporting strategic and operational initiatives.
 
 
 
 o Edit, proofread, and refine content to ensure clarity, professionalism, and alignment with Qiyam&rsquo;s methodologies.
 
 
 
 o Provide accurate Arabic-English translation for documents, proposals, and communications.
 
 
 
 3.
 
 Information &amp; Communication Management
 
 
 
 
 o Consolidate input from internal teams to create weekly, monthly, and project-specific reports.
 
 
 
 o Draft official emails and communications in Arabic and English with a professional and culturally aligned tone.
 
 
 
 o Prepare briefing notes for executive meetings with partners, government entities, and strategic stakeholders.
 
 
 
 o Manage the executive calendar with clear prioritization that reflects the company&rsquo;s strategic commitments.
 
 
 
 4.
 
 Project &amp; Initiative Support
 
 
 
 
 o Follow up on action items across consulting projects, investment initiatives, and partnership programs.
 
 
 
 o Maintain action logs, trackers, and project dashboards to support timely execution.
 
 
 
 o Support the CEO and leadership team in preparing strategic documents relating to customer experience, investment opportunities, and sector development.
 
 
 
 o Organize and safeguard sensitive files related to national projects, stakeholder engagements, and executive planning.
 
 
 
 5.
 
 Executive Operations &amp; Coordination
 
 
 
 
 o Coordinate meetings, workshops, and engagements with internal teams and strategic partners across the Pilgrim Services ecosystem.
 
 
 
 o Manage travel logistics and executive scheduling efficiently.
 
 
 
 o Represent the company professionally when receiving high-profile guests and delegations.
 
 
 
 o Respond to urgent matters with professionalism, judgment, and initiative.
 
 
 
 
 Required Skills &amp; Competencies:
 
 
 
 <ul>
 <li>
 
 Analytical Competencies:
 
 
 </li>
 <ul>
 <li>
 Strong ability to analyze sector information and identify relevant insights.
 
 </li>
 <li>
 Clear, structured thinking aligned with consulting and development work.
 
 </li>
 <li>
 Understanding the Pilgrim Services sector dynamics is a plus.
 
 </li>
 </ul>
 <li>
 
 Linguistic &amp; Communication Skills:
 
 
 </li>
 <ul>
 <li>
 Excellent command of Arabic and English.
 
 </li>
 <li>
 Professional writing, reporting, and translation abilities.
 
 </li>
 <li>
 Strong communication and presentation skills.
 
 </li>
 </ul>
 <li>
 
 Technical Skills:
 
 
 </li>
 <ul>
 <li>
 Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel).
 
 </li>
 <li>
 Ability to prepare structured consulting documents and executive presentations.
 
 </li>
 <li>
 Experience with tools such as Notion, Miro, or Canva (preferred).
 
 </li>
 <li>
 Strong file organization and document management skills.
 
 </li>
 </ul>
 <li>
 
 Behavioral Skills:
 
 
 </li>
 <ul>
 <li>
 High professionalism, confidentiality, and reliability.
 
 </li>
 <li>
 Strong interpersonal skills and executive presence.
 
 </li>
 <li>
 Ability to multitask, prioritize, and work under pressure.
 
 </li>
 <li>
 Fast learner with adaptability in a dynamic environment.
 
 </li>
 </ul>
 </ul>
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor's degree in business administration or a related field.
 
 </li>
 <li>
 3 &ndash; 5 years of experience as an Executive Assistant or in a similar role.
 
 </li>
 <li>
 Previous experience in consulting or development sectors is highly preferred.
 
 </li>
 <li>
 Experience preparing strategic documents and formal presentations is an advantage.
 
 </li>
 <li>
 Proficient in speaking and writing Arabic and English professionally.
 
 
 
 
 </li>
 </ul>
</div>

Azad Properties

<div>We are seeking a well-organised and personable individual to join our real estate organisation as a Receptionist. In this pivotal role, you will be the first point of contact for visitors, clients, and colleagues, ensuring a welcoming and professional environment at our front desk. If you thrive on delivering exceptional customer service, have strong communication skills, and take pride in creating a positive first impression, we encourage you to apply.<h2 class="jobSectionHeader">
Key Responsibilities for Receptionist in Real Estate Office</h2><ul>
<li>Greet visitors, clients, and staff in a friendly and professional manner, providing assistance and guidance as needed.</li>
<li>Manage the switchboard and handle incoming calls, directing enquiries to the appropriate team members efficiently.</li>
<li>Maintain the reception area, ensuring it is clean, tidy, and presentable at all times.</li>
<li>Coordinate with internal departments to schedule and prepare meeting rooms for appointments and events.</li>
<li>Manage incoming and outgoing mail, deliveries, and courier services.</li>
<li>Support administrative tasks such as data entry, filing, and document management.</li>
<li>Assist with calendar management, visitor logs, and related security procedures.</li>
<li>Provide accurate information about the company&rsquo;s services, office procedures, and facilities to visitors and callers.</li>
<li>Champion a client-centric approach and ensure all visitors receive excellent service in line with our company values.</li>
</ul><h3 class="jobSectionHeader">Essential Qualifications and Experience for Receptionist Roles</h3><ul>
<li>Previous experience in a receptionist, front desk, or customer service role is preferred.</li>
<li>Excellent verbal and written communication abilities, with a polite and professional demeanour.</li>
<li>Strong organisational skills and attention to detail, with the capacity to multitask in a busy environment.</li>
<li>Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and familiarity with office equipment (phones, printers, etc.).</li>
<li>Ability to respond to enquiries confidently and resolve minor issues independently.</li>
<li>Commitment to upholding confidentiality and demonstrating discretion in managing sensitive information.</li>
<li>Fluency in English is essential; additional language skills are considered an asset.</li>
</ul><h4 class="jobSectionHeader">Key Skills and Attributes for an Effective Receptionist</h4><ul>
<li>Excellent interpersonal skills to establish rapport with visitors and colleagues from diverse backgrounds.</li>
<li>A proactive and adaptable approach, with the ability to prioritise tasks and remain composed under pressure.</li>
<li>Strong customer focus, with a positive attitude and commitment to providing high-quality service.</li>
<li>Team-oriented mindset, supporting colleagues and contributing to a harmonious office environment.</li>
<li>Demonstrates reliability, punctuality, and a professional appearance aligned with company standards.</li>
</ul><h5 class="jobSectionHeader">Desirable Competencies and Additional Attributes for Receptionists</h5><ul>
<li>Experience within the property, real estate, or professional services sector is advantageous.</li>
<li>Familiarity with reservations systems, visitor management software, or basic administrative tools.</li>
<li>Willingness to assist with general office duties and provide support to various departments as required.</li>
<li>Resilient, approachable, and enthusiastic about being part of a collaborative team.</li>
</ul>
If you are passionate about delivering exceptional first impressions and are eager to contribute to a welcoming and efficient office environment within the real estate industry, we invite you to submit your application. Join us in providing outstanding service to our clients, visitors, and staff as a valued member of our team.</div>

Receptionist

Hilton

<div>Assistant Director of Sales
An Assistant Director of Sales manages the hotel sales and marketing plans by recommending growth efforts, monitoring progress, and ensuring that the hotel is competitively positioned within the local marketplace. 
 
 
What will I be doing? 
As Assistant Director of Sales, you will be responsible for working closely with the Senior Management Team to drive business needs and expand existing business through promotional efforts and sales channels. An Assistant Director of Sales will work to develop the sales group and groom a high-performing sales team. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Manage hotel sales and marketing plans to ensure they accurately interpret and support the objectives of the business and use these plans to focus the sales efforts for all market segments</li>
<li>Work closely with the Senior Management Team to identify and drive focused activities on elements of the business that require additional support</li>
<li>Contribute to the development of company sales and marketing initiatives by recommending, implementing and monitoring appropriate local activity</li>
<li>Organise comprehensive information describing the range of products and services offered by the hotel and deliver this information through relevant sales resources and sales channels to existing and potential Guests</li>
<li>Produce accurate and timely reports that meet the needs of the hotel and the management company</li>
<li>Prepare and present, on a monthly basis, the contribution, focus and activity of the proactive sales team to the hotel owners and senior management team</li>
<li>Cooperate with other departments in the hotel, particularly Reservations and the Banqueting Department, to create an exceptional Guest experience and build strong, comprehensive sales programs</li>
<li>Contribute to relevant management meetings to develop and implement sales and marketing initiatives</li>
<li>Prepare company contracts for the hotel in accordance with current business and pricing conditions</li>
<li>Monitor offers, options and discounts for repeat bookings for groups, congresses and seminars in close cooperation with the Group Coordinator</li></ul>
What are we looking for? 
An Assistant Director of Sales serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Positive attitude and good communication skills</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Excellent grooming standards</li>
<li>Strong leadership skills, whereas it is evident that you can effectively manage and motivate a team to perform beyond expectations</li>
<li>Strong analytical skills to understand key business indicators and competitive trends and develop approaches to these challenges</li>
<li>Excellent selling capabilities and the ability and desire to coach selling techniques to Team Members</li>
<li>Excellent organisational and planning skills</li>
<li>Experience in a similar role with a proven track record</li>
</ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Knowledge of local market</li>
<li>Knowledge of hospitality</li>
<li>Passion for sales and for achieving targets and objectives</li>
<li>Degree-level qualification in a relevant field would be advantageous</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Assistant Director of Sales

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Administrative Supervisor is a pivotal leadership role tasked with the comprehensive oversight and coordination of the daily operations of the administrative team within a corporate environment. This position demands a highly skilled professional with advanced competencies in team management, communication, and process improvement, who can effectively foster a culture of innovation and continuous improvement. The individual will lead efforts to enhance organizational efficiency through the strategic management of administrative functions such as scheduling, reporting, budget oversight, and compliance. A key focus will be on motivating and securing the professional development of team members, while maintaining high standards of operational effectiveness. The ideal candidate will also exhibit exceptional organizational skills, critical thinking capabilities, and a keen attention to detail, enabling proactive problem-solving in addressing administrative challenges and ensuring alignment with broader organizational objectives.
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 A minimum of 3-4 years of experience in an administrative supervisory role or similar leadership capacity in a corporate environment.
 </li>
 <li>
 Proven track record of managing administrative teams, exhibiting strong leadership capabilities and fostering team development.
 </li>
 <li>
 Advanced knowledge of office management applications, project management tools, and data analysis techniques.
 </li>
 <li>
 Exceptional oral and written communication skills in both Arabic and English to interact with diverse stakeholders effectively.
 </li>
 <li>
 Strong interpersonal skills, demonstrating an ability to build relationships, resolve conflicts, and drive team performance.
 </li>
 <li>
 Comprehensive understanding of administrative policies, procedures, and best practices, ensuring compliance and governance within the organization.
 </li>
 <li>
 Budget management experience, with a focus on cost reduction strategies and resource allocation optimization.
 </li>
 <li>
 Ability to adapt to changing priorities and manage multiple tasks in a fast-paced environment.
 </li>
 <li>
 Prior experience in process improvement or streamlining workflows to enhance operational efficiency.
 </li>
 </ul>
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Oversee and coordinate the daily operations of the administrative team to ensure seamless workflow and efficient service delivery.
 </li>
 <li>
 Develop, implement, and optimize administrative policies and procedures to enhance productivity, accuracy, and compliance with organizational standards.
 </li>
 <li>
 Mentor and train team members, fostering an environment of professional growth, skill enhancement, and performance accountability.
 </li>
 <li>
 Monitor and manage resource allocation to ensure effective utilization and adherence to budgetary constraints.
 </li>
 <li>
 Collaborate with other departments to ascertain administrative needs, providing tailored solutions to support overarching organizational goals.
 </li>
 <li>
 Conduct regular performance reviews and provide constructive feedback, recognizing achievements and addressing areas for improvement.
 </li>
 <li>
 Proactively identify challenges within the administrative processes, employing strategic problem-solving techniques to devise and implement effective solutions.
 </li>
 <li>
 Maintain up-to-date documentation of administrative processes, ensuring compliance with internal regulations and external legal requirements.
 </li>
 <li>
 Serve as a liaison between senior management and the administrative team, facilitating communication and alignment of objectives.
 </li>
 </ul>
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Strong leadership abilities with a focus on team development, motivation, and results-oriented management.
 </li>
 <li>
 Advanced problem-solving skills, capable of identifying issues and implementing innovative solutions effectively.
 </li>
 <li>
 Excellent organizational skills, enabling the management of multiple priorities and deadlines without compromising quality.
 </li>
 <li>
 High level of proficiency in office software applications, project management tools, and data analysis platforms.
 </li>
 <li>
 Effective communication skills, both verbal and written, allowing clear and concise interaction with diverse stakeholders.
 </li>
 <li>
 Strong analytical and critical thinking skills, supporting data-driven decision-making processes.
 </li>
 <li>
 Sound understanding of budget management principles and financial acumen, emphasizing cost efficiency.
 </li>
 <li>
 Ability to work collaboratively in a team-oriented environment while maintaining a strong sense of accountability for individual performance.
 </li>
 <li>
 High attention to detail, ensuring accuracy in documentation and adherence to organizational policies and regulations.
 </li>
 </ul>
</div>

Administrative Supervisor

Explore 31+ Administrative assistant in Jeddah this December. Find roles across top companies and apply now to boost your career.

31 administrative assistant jobs IN Jeddah

Administrative Assistant - InterContinental Jeddah

Administrative Assistant - InterContinental Jeddah

Executive Assistant

Executive Assistant

Receptionist

Assistant Director of Sales

Administrative Supervisor