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administrative assistant

PulseMediaNL (MENA REGION)

<div>
 
 Position Overview
 
 
 
 We are seeking a dependable, detail-oriented
 
 Junior Administrative Operations Coordinator
 
 to join a fully remote operations team and help ensure smooth, consistent execution of daily business workflows. This work-from-home opportunity is ideal for individuals who thrive in structured environments, enjoy organizing information, and take pride in keeping projects, documentation, and internal processes on track.
 
 
 As a Junior Administrative Operations Coordinator, you will support core operational functions including task tracking, documentation management, reporting updates, workflow coordination, and cross-team communication. You will serve as a central support resource, helping ensure deadlines are met, records are accurate, and internal systems remain organized and up to date.
 
 
 This role is well suited for entry-level candidates looking to build a career in
 
 operations, administration, project coordination, or business support
 
 , as well as professionals seeking a stable remote opportunity with long-term growth potential.
 
 
 
 What You&rsquo;ll Be Responsible For
 
 
 
 
 Administrative &amp; Operations Support
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to operations and cross-functional teams
 </li>
 <li>
 Maintain organized digital files, shared folders, trackers, and documentation systems
 </li>
 <li>
 Ensure internal workflows are updated accurately and consistently
 </li>
 <li>
 Support operational processes by monitoring deadlines, deliverables, and assigned tasks
 </li>
 <li>
 Help maintain standardized templates, checklists, and reporting formats
 
 
 </li>
 </ul>
 
 Task Coordination &amp; Workflow Tracking
 
 
 
 <ul>
 <li>
 Track progress of assigned tasks and follow up on outstanding items
 </li>
 <li>
 Route requests to appropriate team members and confirm completion
 </li>
 <li>
 Maintain internal task logs and update status reports regularly
 </li>
 <li>
 Support project coordination by ensuring documentation and approvals are completed
 </li>
 <li>
 Identify bottlenecks or delays and communicate proactively
 
 
 </li>
 </ul>
 
 Data Management &amp; Reporting
 
 
 
 <ul>
 <li>
 Update spreadsheets, dashboards, and operational trackers with high accuracy
 </li>
 <li>
 Review entries for completeness and consistency
 </li>
 <li>
 Prepare simple performance summaries and operational updates
 </li>
 <li>
 Flag inconsistencies, missing data, or recurring workflow issues
 </li>
 <li>
 Support reporting needs for internal leadership or team reviews
 
 
 </li>
 </ul>
 
 Communication &amp; Cross-Team Coordination
 
 
 
 <ul>
 <li>
 Assist with scheduling, calendar updates, and meeting confirmations
 </li>
 <li>
 Send reminders and follow-ups to keep workflows moving
 </li>
 <li>
 Coordinate between departments to ensure information flows smoothly
 </li>
 <li>
 Maintain professional written communication across remote platforms
 </li>
 <li>
 Document meeting notes or action items when requested
 
 
 </li>
 </ul>
 
 Quality, Accuracy &amp; Process Adherence
 
 
 
 <ul>
 <li>
 Follow standard operating procedures (SOPs) and internal documentation guidelines
 </li>
 <li>
 Review work carefully before submission to ensure accuracy
 </li>
 <li>
 Maintain file hygiene and structured naming conventions
 </li>
 <li>
 Support compliance with internal operational standards
 </li>
 <li>
 Contribute to continuous improvement by identifying process gaps
 
 
 </li>
 </ul>
 
 Performance Expectations
 
 
 
 <ul>
 <li>
 High level of accuracy in documentation and data entry
 </li>
 <li>
 Consistent daily productivity and task follow-through
 </li>
 <li>
 Clear communication when clarification is needed
 </li>
 <li>
 Strong attention to detail and organizational discipline
 </li>
 <li>
 Ability to manage multiple administrative tasks simultaneously
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Previous experience in administrative support, operations support, office coordination, or entry-level business roles preferred but not required
 </li>
 <li>
 Strong written communication skills
 </li>
 <li>
 Comfortable working with spreadsheets (Excel, Google Sheets) and digital collaboration tools
 </li>
 <li>
 Ability to follow structured workflows and detailed instructions
 </li>
 <li>
 Strong time-management and prioritization skills
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Reliable internet connection and access to a computer suitable for remote work
 
 
 </li>
 </ul>
 
 Preferred Skills (Nice To Have)
 
 
 
 <ul>
 <li>
 Familiarity with task management or project tracking tools
 </li>
 <li>
 Experience supporting remote or distributed teams
 </li>
 <li>
 Basic reporting or data validation experience
 </li>
 <li>
 Strong organizational mindset and proactive communication style
 </li>
 <li>
 Interest in business operations, operations management, or project coordination
 
 
 </li>
 </ul>
 
 Work Environment &amp; Schedule
 
 
 
 <ul>
 <li>
 Fully remote / work-from-home role
 </li>
 <li>
 Structured workflows with clear expectations and documentation
 </li>
 <li>
 Flexible scheduling within defined availability windows
 </li>
 <li>
 Onboarding, training, and ongoing support provided
 </li>
 <li>
 Performance feedback and skill development opportunities
 
 
 </li>
 </ul>
 
 Career Growth &amp; Advancement
 
 
 
 This role provides a strong operational foundation in
 
 workflow coordination, administrative systems, data accuracy, documentation management, and remote collaboration
 
 . High-performing Junior Administrative Operations Coordinators may advance into roles such as
 
 Operations Coordinator, Project Support Specialist, Senior Administrative Assistant, Business Operations Analyst, Quality Assurance Specialist, or Team Lead
 
 .
 
 
 
 Why Candidates Are Drawn to This Role
 
 
 
 <ul>
 <li>
 Remote work with structure and stability
 </li>
 <li>
 Entry-level friendly with clear training and support
 </li>
 <li>
 Real exposure to business operations and process management
 </li>
 <li>
 Transferable skills across industries
 </li>
 <li>
 Clear career path into operations, project management, or business administration
 
 
 </li>
 </ul>
 
 Key Skills
 
 
 
 Junior Administrative Operations Coordinator, Remote Operations Support, Work From Home Jobs, Administrative Assistant, Operations Assistant, Business Operations, Project Coordination, Task Tracking, Workflow Management, Data Entry, Spreadsheet Management, Virtual Assistant, Remote Hiring, Entry-Level Operations Jobs, Administrative Support, Operations Coordinator, Remote Admin Jobs, Career Starter Roles
</div>

Junior Administrative Operations Coordinator (Remo

KEO International Consultants

<div>Overview:

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 57th largest global architecture firm and the #1 Firm in the Middle East Region in their 2023 WA100 Survey.
We invite you to join us. Why?
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards, mentoring and coaching programs and extensive in-house on demand learning courses.
Responsibilities:
<div>
Our newest opportunity is for a talented Site Secretary to join our award-winning team based in Jeddah, KSA.</div><div></div><div> 
This position is to support our engineering consultancy team in Jeddah. The ideal candidate will provide administrative and clerical support to project managers and engineers, ensuring smooth day-to-day office operations and effective coordination between site teams, clients, and management.</div><div></div><div> 
We envisage success in this role to include:</div><ul><li><div>
Providing administrative support to project managers, engineers, and senior management.</div></li><li><div>
Preparing, format, and maintain correspondence, reports, letters, and meeting minutes.</div></li><li><div>
Managing incoming and outgoing communications (emails, phone calls, couriers).</div></li><li><div>
Maintaining and organize project documentation, filing systems, and records (both digital and hard copy).</div></li><li><div>
Scheduling meetings, appointments, and coordinate calendars.</div></li><li><div>
Preparing official letters to clients, contractors, and government authorities.</div></li><li><div>
Handling document control tasks (submittals, transmittals, approvals, tracking logs).</div></li><li><div>
Maintaining office supplies and coordinate with vendors when necessary.</div></li><li><div>
Assisting with HR-related administrative tasks when required.</div></li><li><div>
Ensuring confidentiality of company and project information.</div></li><li>
Other duties may be assigned.</li></ul>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include a Bachelor's Degree in Business Administration, or a related field and 5+ years experience.</div><div></div> 
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div>

Site Secretary

Emkaan Medical Company

<ul><li>Mother Language : Arabic</li><li>English Language : Advanced</li><li>***********************************************</li><li>&middot; Follow up on the daily progress of projects</li><li>&middot; Provide detailed updates to project managers or other stakeholders</li><li>&middot; Ensure that team members have the supplies and resources they need to complete their assigned tasks on time and within their budget</li><li>&middot; Organize reports, invoices, contracts and other financial files for easy access</li><li>&middot; Planning meetings and organizing project logistics</li><li>&middot; Perform billing and bookkeeping tasks</li><li>&middot; Order necessary office supplies</li><li>&middot; Procurement tasks</li><li>&middot; Other administrative tasks as needed by the company, such as recruitment and other business management</li></ul>*Job Type: Full-timePay: ﷼5,000.00 - ﷼7,000.00 per month

project coordinator (Jeddah) (Join Immediately)

Driven Properties

<div>At Driven Properties, our Property Management team delivers comprehensive, in-house services to maximize landlord
investment and ensure peace of mind. We handle everything from tenant screening and rent collection to 24/7 maintenance and legal compliance, allowing investment without geographic constraints. Whether managing residential properties, malls, or
facilities, we provide tailored solutions that enhance profitability and maintain the value of managed assets. Our personal
approach ensures seamless operations and satisfaction for both landlords and tenants.
As an Admin staff member for ADG KSA at Driven Properties, you will provide essential support to the Property Manager by
handling administrative tasks, tenant enquiries, and property documentation. Your role is key to ensuring efficient property
operations, assisting with paperwork, and delivering excellent service to both tenants and property owners
Key Responsibilities<ul><li>Tenant Assistance: Provide support to tenants with queries related to maintenance, parking, contracts, cheques and other
</li></ul>property services.<ul><li>Handling Enquiries: Respond to tenant and property owner queries regarding parking, maintenance, renewals, and other issues,
</li></ul>ensuring timely and professional communication.<ul><li>Third-Party Liaison: Coordinate with Ejar for tenancy contract registration and follow up with the Saudi Electricity Company
</li></ul>(SEC), National Water Company (NWC), and any local district-cooling provider (such as Saudi Tabreed) to arrange and confirm all
utility connections.<ul><li>Updating Trackers: Maintain accurate records of property details, tenant information, lease agreements, and renewals.</li><li>Renewals: Draft and send renewal notices within 100 days of expiry, complete process within 30 days of expiry</li><li>Database Management: Enter new properties into CRM, reconcile CRM with contract details, master sheets and payment
</li></ul>details<ul><li>Maintenance and Inspection: Receive and record requests.</li><li>Reports: Prepare weekly reports for property portfolio
</li><li>Lease Drafting: Assist in the preparation and review of lease agreements and relevant documentation.</li><li>Checklists and Documentation: Prepare checklists for property inspections, move-ins, and move-outs to ensure compliance with
</li></ul>company standards.<ul><li>Property Manager Support: Assist the Property Manager with any additional tasks required for property management, including
</li></ul>coordination with contractors and suppliers 
Requirements 
Required
<ul><li>Experience in administrative roles, ideally within the property management or real estate industry.</li><li>Proficiency in Microsoft applications (Excel, Word, Outlook) and database management.</li><li>Strong organizational skills and attention to detail.</li></ul>
Preferred<ul><li>
Familiarity with property management software, preferably Yardi</li><li>
Previous experience handling tenant enquiries and property documentation</li></ul>
Skills and Competencies
<ul><li>Strong communication skills to effectively respond to tenant and owner inquiries.</li><li>Attention to detail when updating records, preparing documents, and managing lease renewals.</li><li>Time management skills to handle multiple tasks and meet deadlines.</li><li>Ability to work well in a team environment and support the Property Manage</li></ul> 
Benefits<ul><li> 
Opportunities for career growth and advancement within the organization.</li><li>Dynamic and collaborative work environment.</li><li>Contribution to managing and optimizing commercial properties in Saudi Arabia's dynamic real</li></ul>
estate market.</div>

Property Management / Accounts Administrator

Moshneb

Job Title: Sales Assistant &ndash; Luxury Design &amp; InteriorsLocation: Jeddah, Saudi ArabiaCompany: Moshneb⸻Role OverviewMoshneb is seeking a motivated Sales Assistant to support the sales team in lead coordination, client communication, and administrative follow-ups within the luxury design and interiors sector.⸻Key Responsibilities<ul><li>Support lead generation and schedule client meetings.</li><li>Follow up on inquiries and quotations.</li><li>Maintain CRM records and prepare activity reports.</li><li>Coordinate internally to ensure smooth workflow.</li><li>Assist in preparing presentations and product materials.</li></ul>⸻Requirements<ul><li>Saudi nationality (Male or Female).</li><li>Ready to be based and reside in Jeddah.</li><li>Experience in sales is required.</li><li>Experience in interiors, design, architecture, or a related field is preferred.</li><li>Strong communication and organizational skills.</li><li>Professional appearance and willingness to learn.</li><li>Basic knowledge of Microsoft Office.</li></ul>⸻What We Offer<ul><li>Competitive salary.</li><li>Training and growth opportunity within a luxury brand.</li><li>Exposure to premium design projects.</li></ul>Job Type: Full-timePay: ﷼4,000.00 - ﷼5,000.00 per month

Sales assistant

Nahdi

<div>Provide a high quality, professional reception and administrative service to patients, doctors, staff, colleagues, health service professionals and others. Act as the first point of contact for patients contacting the polyclinic by ensuring that enquiries from patients are efficiently and courteously handled in the best way to convey the polyclinic&rsquo;s image and branding.
Accountabilities
<ul><li>Welcomes and greets all patients and visitors, in person or over the phone and answer their enquiries efficiently and courteously to ensure patients satisfaction.
</li><li>Ensure that the reception area is always manned at all times even at breaks to avoid any health, safety and security issues as well as availability for patients&rsquo; enquiries at all times.
</li><li>Registers new patients and updates existing patient demographics by collecting detailed patient information including personal and financial information
</li><li>Book in, amend and cancel patient appointment in line with the polyclinic&rsquo;s appointments procedures ensuing optimum efficiency of the appointment system.
</li><li>Ensure that patients without appointments but who need 'urgent consultations&rsquo; are booked into appropriate slots and referred to the appropriate physician where necessary.
</li><li>Receive and accurately record requests for home visits, assessing urgency in accordance with the Practice&rsquo;s protocols. Print off home visit summary sheets. (Home visits still not confirmed as discussed with Dr Hussam)
</li><li>Advise patients of relevant charges for private or medical insurance services, accept payments and issue receipts for the service delivered. (For the medical insurance patients, the job holder has to follow the agreed registering process).
</li><li>Check emails and fax machine regularly for incoming messages. Send emails or faxes as required.
</li><li>Ensures the reception area is always kept clean and tidy and all the information leaflets are available for patients or public if needed.
</li><li>Receives and redirect calls or take messages from patients or public if needed in a professional and polite way.
</li></ul>The employee&rsquo;s duties are not limited to the above-mentioned accountabilities. The manager can assign other duties based on the business need.
Work Environment
<ul><li>Indoors : 100%
</li><li>Outdoors : 0%
</li><li>Working Days : 6 Working Days
</li><li>Days off : 1 Day Off
</li><li>Working Hours : 8 net working hours Shifts to ensure continuous attendance to reception (1 hour Rota break)
</li></ul>Job Requirement
<div><div><div><div><div>Education
</div><div><ul><li>High School Diploma Preferably University Graduate
</li></ul></div></div> 
<div><div>Experience
</div><div><ul><li>3yrs in a similar position.
</li></ul></div></div> 
<div><div>Computer Skills
</div><div><ul><li>Office,
</li></ul></div></div> 
<div><div>Languages
</div><div><ul><li>English and Arabic (fluent spoken and written)</li></ul></div></div></div></div></div></div>

Guest Care Representative - Makkah (202549)

MagentaCo

<div>
 Role Overview
 
 Bright Magenta is seeking a highly organized and execution focused Executive Assistant to support the Founder &amp; Executive Director and contribute to operational coordination across projects.
 
 
 This position combines executive support, event coordination, supplier management, structured research, documentation control, and cross team follow up. The role is designed to evolve into an operations leadership position based on performance.
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Executive Support &amp; Execution
 
 
 
 
 &bull; Manage daily task tracking and coordination for the Founder
 
 
 
 
 &bull; Ensure directives are clearly communicated and properly implemented by the team
 
 
 
 
 &bull; Follow up consistently on deadlines, deliverables, and execution standards
 
 
 
 
 &bull; Maintain structured digital filing systems and organized documentation
 
 
 
 
 
 
 
 Operations &amp; Event Coordination
 
 
 
 
 &bull; Support planning and coordination of event logistics and production requirements
 
 
 
 
 &bull; Source, evaluate, and compare suppliers and vendors
 
 
 
 
 &bull; Assist in negotiation processes and quotation comparisons
 
 
 
 
 &bull; Coordinate internally with technical, production, and operations teams
 
 
 
 
 
 
 
 Research &amp; Intelligence
 
 
 
 
 &bull; Conduct structured research across suppliers, venues, regulations, equipment, and strategic topics
 
 
 
 
 &bull; Extract relevant, decision ready information from large data sets
 
 
 
 
 &bull; Present findings in clear, concise formats for review
 
 
 
 
 
 
 
 Presentations &amp; Documentation
 
 
 
 
 &bull; Prepare professional presentations and client ready quotations
 
 
 
 
 &bull; Draft and proofread emails, proposals, and official communications
 
 
 
 
 &bull; Review documents for clarity, consistency, and accuracy
 
 
 
 
 
 
 
 Financial &amp; Administrative Coordination
 
 
 
 
 &bull; Coordinate with accounting on invoicing follow ups and documentation
 
 
 
 
 &bull; Track payment statuses and supplier commitments
 
 
 
 
 &bull; Maintain organized cost comparison sheets and financial summaries
 
 
 
 
 
 
 
 Marketing &amp; Project Follow Up
 
 
 
 
 &bull; Coordinate uploading of project videos and content to social media platforms
 
 
 
 
 &bull; Follow up with media teams to collect and archive project assets
 
 
 
 
 &bull; Ensure proper documentation and archiving of completed projects
 
 
 
 
 
 
 
 AI &amp; Digital Tools
 
 
 
 
 &bull; Utilize AI tools to enhance research, drafting, and workflow efficiency
 
 
 
 
 &bull; Support implementation of systems that streamline recurring processes
 
 
 
 
 
 Requirements
 
 &bull; Strong organizational and time management capability
 
 
 &bull; Ability to manage multiple priorities in a fast paced environment
 
 
 &bull; Clear communication and negotiation skills
 
 
 &bull; Advanced research ability with analytical thinking
 
 
 &bull; High attention to detail, especially in proofreading and documentation
 
 
 &bull; Proficiency in presentation software and digital productivity tools
 
 
 &bull; Comfortable using AI tools as part of daily workflow
 
 
 &bull; High level of discretion, ownership, and reliability
 
 
 
 
 Growth Path
 
 This is an Operations Track role.
 
 
 Based on performance, ownership, and leadership capability, the position may transition into a formal operations leadership role within the company.
 
 
 
 
 
 
 Minimum Qualification Standard
 
 
 
 This role requires strong independent thinking and execution ability. Applicants must demonstrate structured research skills, professional written communication, and the ability to organize complex information clearly. Candidates who require constant supervision, struggle with deadlines, or lack attention to detail will not be suitable for this position. Experience supporting senior leadership, coordinating multiple stakeholders, or working within fast-paced operational environments is strongly preferred.
 
</div>

Executive Assistant - Operations track

Explore 24+ Administrative assistant in Jeddah this March. Find roles across top companies and apply now to boost your career.