executive assistant Jobs in Riyadh Saudi Arabia

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executive assistant (riyadh) | corporate finance & restructuring Jobs in Riyadh Saudi Arabia

executive assistant (riyadh) | corporate finance & restructuring

senior executive assistant

Maximus KSA | ماكسيموس السعودية

<div>
 
 We are seeking a
 
 highly experienced Senior Executive Assistant
 
 to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage both professional and personal matters, ensuring the smooth operation of the manager&rsquo;s daily activities.
 
 
 
 
 
 
 Key Responsibilities
 
 
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 Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
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 Handle sensitive and confidential information with discretion and professionalism.
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 Coordinate travel arrangements, itineraries, and logistics for both business and personal purposes.
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 Manage home-related administrative duties, including scheduling household staff, overseeing vendors and services, and coordinating family appointments or events.
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 Anticipate needs and proactively resolve issues to optimize the manager&rsquo;s time and focus.
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 Serve as a trusted point of contact, liaising with internal departments, government entities, and external stakeholders.
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 Support in organizing both corporate and personal events.
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 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
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 4+ years of experience
 
 as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
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 Strong bilingual communication skills (Arabic and English, spoken and written).
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 Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
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 High level of discretion, integrity, and professionalism.
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 Proficiency in Microsoft Office Suite and digital collaboration tools.
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 Strong interpersonal skills with the ability to work with senior stakeholders and household staff alike.
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 What We Offer
 
 
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 Competitive government package and benefits.
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 Opportunity to work closely with senior leadership in a prestigious role.
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 A dynamic and professional working environment in Riyadh.
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 If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments and can balance both office and home-related executive support, we invite you to apply.
 
</div>

Senior Executive Assistant

TSS INFORMATION SYSTEMS PRIVATE LIMITED,INFOPARK,KOCHI

Please find the JDJob descriptionThe Client is looking for an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate must have strong organizational skills, excellent communication abilities, and prior experience working in Saudi Arabia, preferably within the retail sector.Key ResponsibilitiesManage executive calendars, appointments, meetings, and travel arrangements.Prepare reports, presentations, business correspondence, and meeting minutes.Maintain confidentiality and handle sensitive information with discretion.Coordinate communication between internal teams, external stakeholders, and senior management.Assist in planning corporate events, reviews, and business meetings.Conduct follow-ups on tasks, pending items, and project updates.Manage expense reports, office documentation, and administrative workflows.Support executives in daily operational tasks to ensure smooth functioning.Liaise with vendors, clients, and retail store teams as required.Handle filing, record management, and documentation accuracy.Required Skills &amp; QualificationsMinimum 5 years of experience as an Executive Assistant in Saudi Arabia.Experience in the retail sector is highly preferred.Strong English communication (Arabic is an added advantage).Proficient in MS Office (Excel, PowerPoint, Outlook).Excellent organizational, multitasking, and time-management skills.Ability to work in a fast-paced environment with strong attention to detail.Professional and presentable, with strong interpersonal skillsJob Type: Full-time

Executive Assistant

Confidential

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 The Executive Assistant provides high-level administrative support to senior executives, ensuring smooth operations and efficient time management. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
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 Manage executives&rsquo; calendars, schedule meetings, and coordinate travel arrangements.
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 Prepare and edit correspondence, reports, and presentations.
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 Organize and maintain files, records, and databases.
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 Serve as the primary point of contact between executives and internal/external stakeholders.
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 Screen and direct phone calls, emails, and other communications.
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 Draft and proofread business documents, memos, and emails.
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 Arrange and prepare materials for meetings, including agendas and minutes.
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 Coordinate logistics for executive meetings, conferences, and corporate events.
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 Assist in special projects, research, and data analysis as needed.
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 Track deadlines, follow up on action items, and ensure timely completion of tasks.
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 Handle sensitive information with professionalism and confidentiality.
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 Maintain a high level of integrity in all interactions.
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 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 
 
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 5+ years as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives.
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 Ability to prioritize tasks, meet deadlines, and manage multiple projects efficiently.
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 Excellent verbal and written communication skills.
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 Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Slack, Teams).
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 High level of confidentiality and sound judgment.
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 Proactive mindset with the ability to anticipate needs and resolve issues independently.
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 Benefits:
 
 
 
 
 
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 Opportunity to work closely with top executives and contribute to key business decisions.
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 Dynamic, fast-paced work environment with growth potential.
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 Competitive salary and benefits package.
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 </ul>
 
 
</div>

Confidential Jobs

<div>
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support the Managing Director (MD) with daily administrative and operational tasks. The ideal candidate will have prior experience managing executive calendars, coordinating meetings, handling confidential information, and acting as a liaison with internal teams and external stakeholders.
 
 
 
 Key Responsibilities:
 
 
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 Manage the MD&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
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 Prepare meeting agendas, take minutes, and follow up on action items.
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 Coordinate with internal departments and assist in managing administrative staff activities.
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 Follow-up with internal and external stakeholders.
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 Handle confidential documents and communications with utmost discretion.
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 Assist in the preparation of reports, presentations, and correspondence.
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 Ensure the MD is briefed and well-prepared for all engagements.
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 </ul>
 
 
 Requirements:
 
 
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 3&ndash;5 years of experience in a similar executive support role with knowledge of basic accounting
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 Strong organizational and time-management skills
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 Excellent Business communication in both Arabic and English
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 Proficiency in Microsoft Office and calendar management tools
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 Professional demeanor and ability to multitask in a fast-paced environment.
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 Saudi national preferred
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 </ul>
 
 
</div>

Thermo Fisher Scientific

<div>Work Schedule
Standard (Mon-Fri)
Environmental Conditions
Office
Job Description
When you&rsquo;re part of the team at Thermo Fisher Scientific, you&rsquo;ll do important work. Surrounded by collaborative colleagues, you&rsquo;ll have the support and opportunities that only a global leader can give you. Our respected, growing organization has an outstanding strategy for the near term and beyond. Take your place on our strong team, and help us make significant contributions to the world.<h2 class="jobSectionHeader">
Location/Division Specific Information</h2>
This role is based in Riyadh, Saudi Arabia, and is part of the Middle East Operations at Thermo Fisher Scientific. You will report directly to the General Manager, Saudi Arabia.<h2 class="jobSectionHeader">
Discover Impactful Work:</h2>
Join Thermo Fisher Scientific as an Executive Assistant and support our mission to make the world healthier, cleaner, and safer. You will be instrumental in ensuring the flawless execution of our central initiatives and operations.<h2 class="jobSectionHeader">
A day in the Life:</h2><ul><li>
Manage complex calendars and schedules across global teams</li><li>
Coordinate high-priority travel logistics and leadership meetings</li><li>
Prepare executive correspondence and presentations</li><li>
Maintain strict confidentiality with sensitive information</li></ul><h2 class="jobSectionHeader">
Keys to Success:</h2>
Your ability to anticipate needs, manage complexity, and collaborate across teams will be crucial. Our ideal candidate is exceptionally organized, proactive, and thrives in a fast-paced environment.<h2 class="jobSectionHeader">
Education</h2><ul><li>
Bachelor&rsquo;s degree or equivalent experience in Business Administration, Communications, or a related field</li></ul><h2 class="jobSectionHeader">
Experience</h2><ul><li>
Minimum 5 years of experience supporting senior executives, ideally in a multinational or highly regulated industry</li><li>
Proven track record of managing multiple priorities and timelines with integrity</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, Abilities</h2><ul><li>
Excellent written and verbal communication skills in English and Arabic</li><li>
Strong command of Microsoft 365 and collaboration platforms</li><li>
High attention to detail and resilience under pressure</li></ul><h2 class="jobSectionHeader">
Physical Requirements / Work Environment</h2>
This role may require occasional travel. The work environment is dynamic, fast-paced, and involves collaboration with diverse teams.<h2 class="jobSectionHeader">
Benefits</h2>
We offer competitive remuneration, healthcare, and a range of employee benefits. Thermo Fisher Scientific provides an innovative, forward-thinking environment with outstanding career and development prospects. Our company culture emphasizes integrity, intensity, involvement, and innovation!
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.<h2 class="jobSectionHeader">
Apply today! http://jobs.thermofisher.com</h2>
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.<h2 class="jobSectionHeader">
Accessibility/Disability Access</h2>
Job Seekers with a Disability: Thermo Fisher Scientific offers accessibility service for job seekers requiring accommodations in the job application process. For example, this may include individuals requiring assistance because of hearing, vision, mobility, or cognitive impairments. If you are a job seeker with a disability, or assisting a person with a disability, and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone at 1-855-471-2255*. Please include your contact information and specific details about your required accommodation to support you during the job application process.<ul><li>This telephone line is reserved solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes, such as not being able to get into the career website, following up on an application, or other non-disability related technical issues will not receive a response.</li></ul></div>

Kanz

<div>
 We are a private, institutional family office with a long-term commitment to preserving and compounding capital across generations. Our activities focus on building a robust global investment portfolio, fostering strategic partnerships, and supporting a multigenerational legacy aligned with the Kingdom of Saudi Arabia&rsquo;s development goals.
 
 
 The Executive Assistant to the CEO will serve as a strategic partner and trusted advisor to our CEO, supporting the leadership of our central shared services organization. This role demands exceptional organizational skills, proactive problem-solving abilities, and absolute discretion in managing sensitive information across multiple business entities. The ideal candidate will anticipate needs, streamline operations, and enable the CEO to focus on high-impact strategic initiatives as we build institutional capacity across legal, compliance, HR, finance, strategy, and governance functions.
 
 
 Executive Support &amp; Calendar Management
 
 
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 Proactively manage the CEO's complex calendar, prioritizing commitments across multiple stakeholder entities and optimizing time allocation for strategic priorities
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 Coordinate high-level meetings with internal business units, external stakeholders, investors, partners, joint venture entities, and government officials
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 Prepare comprehensive meeting briefs, agendas, and post-meeting action items with follow-up tracking across service delivery functions
 
 
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 Strategic Communication Management
 
 
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 Act as the primary gatekeeper for all communications, screening and prioritizing emails, calls, and correspondence from various business entities and stakeholders
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 Draft and edit communications on behalf of the CEO, ensuring accuracy and appropriate tone for institutional audiences
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 Facilitate information flow between the CEO, shared services teams (legal, HR, finance, compliance, strategy), and partner entities
 
 
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 Research &amp; Strategic Support
 
 
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 Conduct in-depth research and analysis to support executive decision-making on shared services delivery, resource allocation, and organizational capacity
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 Develop high-quality presentations, reports, and briefing materials for steering committee meetings, board presentations, and stakeholder updates
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 Track and monitor key projects, service level agreements, and deliverables across multiple partner entities and business unitsAdministrative Excellence
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 Maintain comprehensive digital and physical filing systems with meticulous attention to security, compliance, and confidentiality across multi-entity operations
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 Process expense reports, track budgets, and assist with financial documentation related to shared services delivery
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 Coordinate with legal, compliance, audit, tax, and HR teams on administrative requirements and service request tracking
 
 
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 Travel &amp; Logistics Coordination
 
 
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 Research and compare multiple travel options (minimum 3 providers) to optimize cost and efficiency
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 Arrange complex domestic and international travel itineraries with contingency planning
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 Manage accommodation, ground transportation, and event logistics for executive engagements
 
 
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 Technology &amp; Systems Management
 
 
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 Maintain advanced proficiency in productivity tools including Notion, Slack, ChatGPT, HubSpot, and Microsoft Office Suite
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 Provide basic IT support for account setup, application troubleshooting, and device configuration
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 Assist in implementing workflow optimization tools to enhance service delivery efficiency across shared services functions
 
 
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 Stakeholder &amp; Relationship Management
 
 
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 Build and maintain professional relationships with leaders across partner entities, external advisors, vendors, and service providers
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 Coordinate with cross-functional shared services teams to ensure seamless execution of service delivery initiatives
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 Serve as a liaison between the CEO and stakeholders across multiple business units, representing the organization with professionalism
 
 
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 Service Delivery Support
 
 
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 Assist in monitoring service request tracking systems and prioritization across partner entities
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 Support coordination of steering committee meetings focused on capacity planning and resource allocation
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 Help facilitate communication between shared services functions (legal, HR, finance, compliance, strategy) and business units
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
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 5-8 years of progressive experience as an Executive Assistant supporting C-suite executives in fast- paced, high-pressure environments
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 Proven track record working with demanding executives who require proactive, anticipatory support
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 Experience in family offices, shared services organizations, private equity, investment banking, or professional services preferred
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 Exposure to multi-entity organizational structures is highly advantageous
 
 
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 Education
 
 
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 Bachelor's degree in Business Administration, Communications, or related field required
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 Certifications in executive assistance, project management (PMP, CAPM), or office management (CAP) are advantageous
 
 
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 </ul>
 Technical Skills
 
 
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 Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace
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 Experience with collaboration tools: Notion, Slack, project management platforms
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 Familiarity with AI tools (ChatGPT, productivity automation)
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 Basic IT troubleshooting and system configuration capabilities
 
 
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 </ul>
 Core Competencies
 
 
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 Organizational Excellence: Ability to manage multiple complex priorities simultaneously across various business entities with precision and attention to detail
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 Proactive Problem-Solving: Anticipate challenges and provide solutions before issues escalate across shared services delivery
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 Discretion &amp; Confidentiality: Absolute integrity in handling privileged information across multiple entities and sensitive commercial matters
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 Communication Mastery: Exceptional written and verbal communication skills in English; Arabic proficiency is a strong plus
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 Adaptability: Thrive in dynamic environments with shifting priorities and urgent demands across multiple stakeholders
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 Cultural Intelligence: Understanding of Saudi business culture, family office operations, and Vision 2030 initiatives
 
 
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 </ul>
 Personal Attributes
 
 
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 Proactive &amp; Anticipatory: Ability to think ahead and prepare for the CEO's needs before being asked
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 Resourceful: Creative problem-solver who finds solutions independently across multi-entity challenges
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 Professional Maturity: Calm under pressure with sound judgment in high-stakes situations
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 Collaborative Spirit: Team player who builds positive relationships across all organizational levels and entities
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 Continuous Learner: Committed to professional development and staying current with best practices
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 Alignment with Our Values: Meritocracy - Ethics - Responsibility - Collaboration - Impact
 
 
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 </ul>
 Why Join Us?
 
 
 <ul>
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 Strategic Impact: Play a pivotal role in supporting leadership that drives Saudi Arabia's Vision 2030 objectives through institutional capacity building
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 Dynamic Environment: Work alongside leading entrepreneurs, transformative national leaders, and global investment professionals across multiple business entities
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 Professional Growth: Exposure to high-level strategic initiatives, multi-entity governance, shared services delivery, and organizational development
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 Inspiring Culture: We cultivate a "want to work, love my job" environment through inclusive leadership, values promotion, and knowledge sharing
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 <li>
 Institutional Infrastructure: Contribute to building sustainable shared services infrastructure across legal, compliance, HR, finance, and strategy functions
 </li>
 <li>
 Competitive Compensation: Attractive salary package commensurate with experience and market standard
 </li>
 </ul>
</div>

Executive Assistant to CEO

Explore 975+ Senior executive assistant in Riyadh Saudi Arabia this December. Find roles across top companies and apply now to boost your career.

975 senior executive assistant jobs IN Riyadh Saudi Arabia

Senior Executive Assistant

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Executive Assistant to CEO