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shipping assistant

GAC Group

<div>
 
 Job Description
 
 
 
 We are currently seeking dynamic and experienced Shipping Assistants to join our Shipping team.
 
 
 This role is essential for ensuring the smooth operation of shipping services, crew change and coordination of Onshore &amp; Offshore Projects and vessels. The ideal candidate will thrive in a fast-paced environment and possess strong organisational skills.
 
 
 
 Principal Job Accountabilities
 
 
 
 
 <ul>
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 Booking vessels in and out of port with all relevant stakeholders
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 Capturing accurate costs incurred during port calls
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 Facilitating customer service needs and close communication with internal / external stakeholders.
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 Comply &amp; support in handling any local requirements
 
 
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 </ul>
 
 Job Requirements
 
 
 
 
 Requirements and skills
 
 
 
 
 <ul>
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 Strong organizational and problem-solving skills
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 Produce and maintain accurate documents
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 Ability to multitask and prioritize tasks
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 Competent user of Microsoft Office, including excel
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 Excellent communication and teamwork skills
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 </ul>
</div>

Shipping Assistant

<div>We are currently seeking dynamic and experienced Shipping Assistants to join our Shipping team.
This role is essential for ensuring the smooth operation of shipping services, crew change and coordination of Onshore &amp; Offshore Projects and vessels. The ideal candidate will thrive in a fast-paced environment and possess strong organisational skills.
Principal Job Accountabilities<ul><li>
Booking vessels in and out of port with all relevant stakeholders</li><li>
Capturing accurate costs incurred during port calls</li><li>
Facilitating customer service needs and close communication with internal / external stakeholders.</li><li>
Comply &amp; support in handling any local requirements</li></ul> 
Requirements and skills<ul><li>
Strong organizational and problem-solving skills</li><li>
Produce and maintain accurate documents</li><li>
Ability to multitask and prioritize tasks</li><li>
Competent user of Microsoft Office, including excel</li><li>
Excellent communication and teamwork skills</li></ul></div>

DesignedByMBS

Job Title: Dual-Role Administrative Assistant (Feora &amp; Designed by MBS)LocationDoha, Qatar (In-Person, Full-Time)About the CompaniesThis unique full-time position offers the opportunity to support the operations of two distinct and dynamic companies:Feora: A company specializing in sanitary pads and feminine products, focused on e-commerce and logistics.Designed by MBS: An interior design and fit-out company, focused on corporate scheduling and client relations.The Role: Administrative AssistantWe are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to manage the day-to-day administrative and operational needs of both Feora and Designed by MBS. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and be adept at managing diverse responsibilities across two different industries.This is a full-time, in-person position based in Doha, Qatar.Key ResponsibilitiesThe responsibilities are divided to clearly outline the support required for each company:I. Feora (Sanitary Pads &amp; Feminine Products - E-commerce/Logistics Focus)The primary focus for Feora is on order fulfillment, logistics, and customer communication.Order Preparation &amp; Fulfillment: Accurately prepare, package, and coordinate the dispatch of customer orders.Logistics Coordination: Liaise with shipping providers and internal teams to ensure timely and cost-effective delivery of products.Client Communication: Handle customer inquiries, order tracking, and post-sale support via email, phone, and social media channels.Inventory Tracking: Assist with basic data entry for inventory levels and sales records.II. Designed by MBS (Interior Design &amp; Fit-Out - Corporate/Client Focus)The primary focus for Designed by MBS is on corporate organization, scheduling, and professional communication.Meeting Scheduling &amp; Management: Efficiently manage the calendars of key personnel, scheduling internal and external client meetings, site visits, and vendor appointments.Professional Communication: Draft, proofread, and manage professional correspondence, including emails and official letters to clients, partners, and suppliers.Data Entry &amp; Documentation: Maintain and organize digital and physical filing systems for project documentation, contracts, and client records.III. Shared Responsibilities (Applicable to Both Companies)Communication Management: Serve as the primary point of contact, screening and directing phone calls and managing general email inboxes for both companies.Social Media Management: Assist in scheduling and posting content across various social media platforms, monitoring engagement, and responding to basic inquiries.General Administrative Support: Perform routine office tasks, including purchasing supplies, organizing the workspace, and running necessary errands.Qualifications and SkillsRequired SkillsExcellent Communication Skills: Fluent in English (written and spoken) with a professional and articulate demeanor. Arabic proficiency is a significant advantage.Organizational Prowess: Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in a dual-role capacity.Data Entry &amp; Accuracy: High level of accuracy and attention to detail for order processing, inventory tracking, and financial data entry.Social Media Proficiency: Experience with managing and engaging on major social media platforms (e.g., Instagram, Facebook).Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace equivalents.Preferred QualificationsPrevious experience in an administrative, executive assistant, or office management role.Experience in e-commerce logistics or a similar fast-paced operational environment.Familiarity with the interior design or construction industry is a plus.Job Type: Full-timePay: From QAR3,000.00 per month

Dual-Role Administrative Assistant

Holding

Preparation of QuotationsFinding Tenders, RFQ&rsquo;s from Government SitesPreparation of Tenders and RFQ DocumentsPreparation of Sample submission for evaluationHandling all administrative duties for the sales department or team, including scheduling client conferences and meetingsPreparation of Sales orders Based on receiving P OMonitoring, Tracking the shipment with Logistic Team until completion of deliveryReporting any unusual activity to Line ManagerExpediting requests rush orders and altering sales orders and shipping information as requiredDay to day update providing to HODPreparing Sales Reports.Tracking the quotas and goals of each member of the sales teamEntering order information into the company databaseCoordinating training and scheduling for sales staffProviding assistance to management team members and executives as neededExpediting requests rush orders and altering sales orders and shipping information as requiredDeveloping and maintaining filing systems so as to maintain sales records, prepare reports, and provide financial information to the finance department.Job Type: Full-time

Sales Coordinator/ Tender Assistant (female)

move leaders

We&rsquo;re Hiring: Move Coordinator cum Customer Service ExecutiveWe are seeking a motivated and results-driven Move coordinator cum Sales Executive to join our team in Qatar. The ideal candidate must have solid experience in the Qatar for Moving industry &amp; freight forwarding market and strong client relationships within the industry.Key Responsibilities<ul><li>Develop and maintain strong relationships with importers, exporters and shipping agents in Qatar</li><li>Identify business opportunities and generate new leads</li><li>Present and promote personal effects movements and freight solutions to clients</li><li>Negotiate and close sales deals with customers</li><li>Support business growth and deliver high-quality customer service</li></ul>Requirements<ul><li>Mandatory: Proven commubication experience in Moving , logistics/shipping in the Qatar</li><li>Excellent communication, negotiation, and presentation skills</li><li>Ability to work under pressure</li><li>Fluency in English (Arabic is a plus)</li></ul>Position Type<ul><li>Full-time Employment</li><li>Based in Qatar</li><li>Salary: AED 2500 - AED 3500 per month</li><li>Salary will be increased based on performance</li></ul>To apply, send your CV to info@moveleadersgroup.comJob Type: Full-timePay: QAR2,500.00 - QAR3,500.00 per month

Move Coordinator cum customerservice executive

RITS

We are looking for Trade Transportation Specialist who is responsible for coordinating and managing the movement of goods in domestic and international trade. The role focuses on ensuring timely, efficient, and compliant transportation of products through various modes such as air, sea, road, and rail. This position supports global supply chain operations and helps businesses optimize shipping costs, transit times, and trade compliance.Key ResponsibilitiesTransportation Coordination<ul><li>Arrange and monitor shipments across multiple transportation modes (air, sea, road, rail).</li><li>Plan optimal routes to reduce transit time and cost.</li><li>Coordinate pickup, loading, transport, and final delivery.</li></ul>Trade Compliance &amp; Documentation<ul><li>Prepare, review, and manage trade documents such as bills of lading, commercial invoices, packing lists, and certificates of origin.</li><li>Ensure compliance with import/export regulations, customs rules, and international trade standards (including Incoterms).</li><li>Liaise with customs brokers and regulatory agencies.</li></ul>Carrier &amp; Vendor Management<ul><li>Communicate and negotiate with carriers, shipping lines, airlines, trucking companies, and 3PL providers.</li><li>Maintain strong relationships with transport and logistics partners.</li><li>Evaluate carrier performance and resolve service issues.</li></ul>Shipment Tracking &amp; Problem Resolution<ul><li>Monitor shipments from origin to destination using tracking systems.</li><li>Respond to delays, damages, or documentation discrepancies.</li><li>Provide timely updates to stakeholders and ensure corrective actions.</li></ul>Customer &amp; Internal Support<ul><li>Provide information to clients or internal teams regarding shipment status, costs, transit times, and requirements.</li><li>Collaborate with procurement, warehousing, and sales to support supply chain needs.</li></ul>Cost Control &amp; Reporting<ul><li>Prepare shipping quotations and calculate transportation charges.</li><li>Review freight bills, ensure accurate billing, and identify cost-saving opportunities.</li><li>Generate reports on shipment performance, costs, and KPIs.</li></ul>Qualifications &amp; Skills<ul><li>Understanding of logistics, supply chain, and international trade processes.</li><li>Knowledge of global transportation modes and trade compliance (customs, duties, Incoterms).</li><li>Strong communication and negotiation skills.</li><li>Ability to multitask and manage time effectively.</li><li>Proficiency in logistics software and shipment tracking tools.</li><li>Excellent problem-solving and organizational skills.</li></ul>Education &amp; Experience<ul><li>Diploma or degree in Supply Chain, Logistics, Business, or related field (preferred).</li><li>1&ndash;2 years of experience in transportation, logistics coordination, freight forwarding, or trade operations.</li></ul>Job Type: Full-timePay: QAR3,500.00 - QAR4,000.00 per monthApplication Question(s):<ul><li>Will you be able to join Immediately if selected?</li></ul>Experience:<ul><li>Related : 2 years (Preferred)</li></ul>

Trade Transportation Specialist

QatarEnergy

<div>
 
 Primary Purpose Of The Job
 
 
 
 We are seeking a highly skilled Sr. Contract Analyst with experience in Agency &amp; Bunker operations to coordinate operational execution and financial administration of shipping agency activities for QatarEnergy&rsquo;s LNG fleet worldwide. This role also supports bunker procurement and related commercial and financial tasks, ensuring timely, compliant, and cost-efficient operations.
 
 
 
 Key Responsibilities
 
 
 
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 Manage all agency-related financial activities, including prefunding requirements and validation of port expenses.
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 Maintain Suez Canal incentive files and reconcile monthly/annual Statements of Account.
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 Forecast agency advances and coordinate with Finance and Hub Agents for timely funding.
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 Nominate surveyors and agents, review port documentation, and ensure compliance with contracts and audit standards.
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 Prepare and distribute financial reports and monitor agency performance against KPIs.
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 Support bunker fuel procurement and administrative tasks, including SAP entries and cost verification.
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 Assist with Emission Unit Allowance (EUA) procurement and compliance with environmental regulations.
 
 
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 </ul>
 
 Required Experience And Skills
 
 
 
 <ul>
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 8 years of industry experience with strong understanding of financial activities and contract administration
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 Good analytical skills.
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 Understanding of fundamentals of spreadsheet modelling and operation.
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 Strong English verbal and written English communication.
 
 
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 </ul>
 
 Educational Qualifications
 
 
 
 Bachelor's degree in accounting, Business Administration, Economics or Shipping.
</div>

SR. CONTRACT ANALYST - AGENCY AND BUNKER OPERATIONS

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