sales coordinator

project coordinator

immigration consultant

mep coordinator

marketing coordinator

travel coordinator

The First Group

<div>Overview:
<div>
Headquartered in Dubai, UAE, The First Group is a dynamic, integrated global property developer with a fast-growing portfolio of upscale hotels, residential properties, F&amp;B brands and real estate asset management services. Since our launch in 2005, we have carved a highly successful niche offering unrivalled property investment opportunities in high-growth markets to clients from more than 70 countries worldwide.</div><div></div><div><br>
We were among the first developers to identify the tremendous potential in providing private investors the opportunity to purchase hotel guestrooms, suites and serviced apartments in our collection of upscale properties located in highly popular locations across Dubai. We back up our success with a list of International Property awards along with strategic partnerships with companies such as Wyndham Hotel group, Millennium Hotels, Emirates Airlines and Jumeirah Hotels and Resorts.</div><div></div><div><br>
To successful candidates, we offer a diverse progressive corporate working environment with clear growth potential along with award winning sales &amp; marketing tools, a state of the art showroom featuring Dubai&rsquo;s only virtual helicopter tour and endorsements from a number of international sporting celebrities.</div>
Job Description:
<div>
We are seeking a <b>highly motivated and skilled professional</b> to join our Customer Service &amp; Reservation team .</div><div>
This role is pivotal in ensuring exceptional service delivery, smooth travel arrangements, and effective internal and external coordination.</div><div>
The ideal candidate will have <b>strong organizational abilities</b>, excellent communication skills, and a passion for delivering outstanding client experiences.</div><h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3><div><b>
Travel Coordination</b></div><ul><li><div>
Liaise with clients and members to confirm preferred travel dates and arrangements.</div></li><li><div>
Coordinate with hotel reservations to secure bookings according to client needs.</div></li></ul><div><b>
Internal Coordination</b></div><ul><li><div>
Collaborate across departments to maintain smooth operations.</div></li><li><div>
Serve as a link between teams to facilitate communication and resolve issues promptly.</div></li></ul><div><b>
Primary Point of Contact</b></div><ul><li><div>
Act as the main liaison between the operations team and members, ensuring regular updates and quick problem resolution.</div></li></ul><div><b>
Administrative Duties</b></div><ul><li><div>
Prepare accurate reports and maintain up-to-date records of travel plans, communications, and departmental activities.</div></li></ul><div><b>
Customer Service</b></div><ul><li><div>
Respond to client inquiries and provide exceptional service to enhance satisfaction.</div></li><li><div>
Address concerns efficiently and escalate when needed.</div></li></ul><div><b>
Operational Support</b></div><ul><li><div>
Assist with daily operational tasks to meet departmental objectives.</div></li><li><div>
Identify and recommend process improvements for greater efficiency.</div></li></ul>
Desired Skill &amp; Expertise:
<ul><li><b>Trilingual</b> (Arabic , French and English is a must).</li><li><b>
Previous experience</b> in Hotels Reservations , customer service or travel coordination roles is preferred.</li><li><b>
Strong communication</b> and interpersonal skills.</li><li><b>
Proficiency</b> in Microsoft Office Suite (Excel, Word, Outlook).</li><li><b>
Ability to multitask</b> and effectively prioritize tasks in a fast-paced environment.</li><li><b>
Excellent organizational</b> and problem-solving skills.</li></ul><div><b>
Key Competencies</b></div><ul><li><b>
Communication Skills:</b> Ability to interact effectively with clients, members, and internal teams.</li><li><b>
Customer Focus:</b> Strong dedication to ensuring excellent client satisfaction.</li><li><b>
Organization:</b> Exceptional attention to detail and ability to manage multiple tasks.</li><li><b>
Teamwork:</b> Ability to work collaboratively with various departments.</li><li><b>
Problem-Solving:</b> Proactive approach to identifying and addressing challenges.</li></ul></div>

Travel and Coordination Executive

Paired

Paired is a global staffing and recruiting agency that pairs remote work with top-tier talent. We help individuals from around the world connect with great companies that are looking for their specific skill set. Our mission is to provide great jobs to talented people, no matter where they are located.
<br><br>
We are seeking a highly skilled, resilient, and exceptionally organized Executive Assistant to support our CEO in overseeing a fast-paced, multi-market business spanning marketing, eCommerce, education, and corporate services.
<br>This is not a standard EA role. It requires constant adaptability, an extraordinary ability to anticipate needs across time zones, and a willingness to manage highly varied personal and professional demands—often with little notice and total discretion.
<br>The successful candidate will need to function as the CEO’s operational partner, personal concierge, scheduler, travel agent, HR coordinator, communications manager, and crisis-handler.
<br><br>
<b>Key Responsibilities::</b><br>
<ul>
<li>Complex Calendar Management: Coordinate meetings across multiple time zones with senior stakeholders (e.g., Google brand representatives, international clients).</li>
<li>High-Touch Travel Planning: Independently research and arrange international flights, multi-stop itineraries, visa requirements, hotels, tailored dining reservations (based on evolving personal preferences), and create curated city guides for lunch/dinner/coffee options in unfamiliar cities.</li>
<li>On-the-Ground Personal Support: Provide real-time daily assistance even when the CEO is based in Dubai or traveling internationally, such as arranging grooming appointments on short notice, handling urgent building management complaints, and resolving ad hoc logistical challenges.</li>
<li>Personal Affairs & Legal Paperwork: Manage highly confidential personal administration including residence permit extensions, visa applications, and drafting/arranging Sales-Purchase Agreements for property transactions.</li>
<li>Team Travel Management: Oversee all international travel needs for company staff (if</li>
</ul>
needed), ensuring seamless coordination.
<br><ul>
<li>Recruitment Support: Management of hiring processes—scheduling and conducting interviews, negotiating offers, and onboarding new hires.</li>
<li>Operational Oversight: Act as an extension of the CEO in maintaining company discipline and productivity, including monitoring department performance, enforcing attendance at bi-weekly client meetings, and occasionally managing performance-related communications on behalf of the CEO.</li>
<li>Stakeholder Meeting Coordination: Arrange, confirm, and prepare for offline</li>
</ul>
meetings with clients and peers.
<br><ul>
<li>Client Onboarding Management: Lead the full onboarding process for new clients— organizing introductory meetings, preparing contracts and legal documents, setting up internal Slack channels, and scheduling recurring bi-weekly strategy sessions.</li>
<li>Event Management (Dubai-Focused): Plan and execute small- to mid-scale events in Dubai, from vendor negotiations and venue booking to guest management and contingency planning.</li>
<li>Personal Branding & LinkedIn Engagement Management: Oversee the CEO’s personal branding presence by ensuring daily content is published promptly, with post-launch support including distributing the post to internal engagement groups, monitoring reach, and leaving strategic comments on relevant peer accounts. Must execute this process daily with no delay, ensuring the CEO maintains consistent visibility and authority in his field.</li>
<li>B-Roll Video Production Planning: Develop detailed, shot-specific B-roll lists to guide video production, propose curated outfit suggestions aligned with personal brand and shoot theme, and research and shortlist potential venues that meet aesthetic, logistical, and budgetary requirements.</li>
<li>Urgent Problem-Solving: Serve as the first line of defense for solving last-minute challenges, providing solutions autonomously, and ensuring the CEO’s time remains focused on strategic priorities.</li>
</ul>
<b>Requirements:</b><br>
<ul>
<li>Minimum 5 years of executive assistant, chief of staff, or operations manager experience supporting C-level executives, ideally in fast-paced, international environments.</li>
<li>Demonstrated expertise in complex calendar management across multiple time zones, including scheduling with senior stakeholders (e.g., global brand representatives, partners, and high-profile clients).</li>
<li>Proven ability in high-touch, end-to-end travel planning: researching and booking multi-stop international trips, arranging hotels and restaurants tailored to evolving preferences, handling visas, and creating curated city guides.</li>
<li>Experience with real-time daily support, including urgent personal and logistical tasks in an international context (e.g., arranging grooming, managing property issues, etc.).</li>
<li>Strong background in managing confidential personal affairs and legal paperwork such as visa applications, residence permit renewals, and coordinating contracts for property transactions.</li>
<li>Solid track record overseeing team travel logistics, ensuring smooth coordination for multiple travelers.</li>
<li>Experience supporting recruitment: scheduling and conducting interviews, negotiating offers, and onboarding.</li>
<li>Hands-on operational oversight: monitoring department performance, enforcing meeting attendance, and occasionally delivering sensitive performance communications.</li>
</ul>
<b>Benefits:</b><br>
<ul>
<li>Competitive salary in USD</li>
<li>Work From Home</li>
</ul>


Executive Assistant for Ads Agency (US Based/Remote)

Compass international Tours

<p><b>Position Overview:</b><br/>We are seeking a dynamic and experienced Ticketing Agent / Outbound Travel Consultant to join our team. The ideal candidate will have a passion for travel and tourism, along with strong communication skills and experience in outbound travel packages. This role offers an exciting opportunity to contribute to the planning and execution of international trips for a range of clients of different backgrounds.</p><p><b>Responsibilities:</b></p><ul><li>Assist clients in planning and booking travel packages, including flights, accommodations, transportation, and activities.</li><li>Contact airlines and negotiate best possible rates for travel packages.</li><li>Airline ticketing for Group Travel</li><li>Help with costing of trips to provide competitive price quotations to clients.</li><li>Provide expert advice and recommendations to clients based on their objectives, budget, and preferences.</li><li>Coordinate with airlines, hotels, and other travel suppliers to secure bookings and negotiate favorable rates.</li><li>Ensure all travel arrangements meet regulatory requirements and adhere to company policies and procedures.</li><li>Handle inquiries and resolve issues promptly and professionally, ensuring customer satisfaction at all times.</li><li>Maintain accurate records of bookings, payments, and client interactions using our booking system.</li><li>Stay informed about industry trends, destination updates, and travel opportunities to provide the best possible service to clients.</li></ul><p><b>What we're looking for:</b></p><ul><li><b>REQUIRED: Atleast 2 years of experience in the Travel and Tourism Industry</b></li><li><b>Experience with GDS Systems (e.g Amadeus, Sabre or others) is highly preferred</b></li><li>Bachelor's degree in Hospitality, Tourism, or related field preferred but not required.</li><li><b>Strong English communication skills, both verbal and written is essential.</b></li><li>Multilingual candidates are preferred.</li><li>Minimum of 2 years of experience in outbound travel packages, preferably with Group Travel arrangements.</li><li>Strong customer service orientation with the ability to build rapport and maintain positive relationships with clients.</li><li>Proficiency in travel booking systems and Microsoft Office Suite.</li><li>Detail-oriented with strong organizational and multitasking abilities.</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li></ul><p>Job Type: Full-time</p><p>Pay: From AED3,000.00 per month</p><p>Willingness to travel:</p><ul><li>25% (Preferred)</li></ul><p>Application Deadline: 05/05/2025<br/>Expected Start Date: 05/05/2025</p>

Ticketing Agent

Intertec Systems

<div>
 <strong>
  Skills:
  <br/>
 </strong>
 Travel Arrangements, Front Desk Operations, Ticketing and Reservations, Visitor Management, Office Administration, Vendor Management, MS Office, Flight ticket booking,
 <br/>
 <br/>
 This role carries full responsibility for administrative functions with a strong focus on travel desk operations. The incumbent will independently manage end-to-end activities, ensuring efficiency, compliance, and cost savings.
 <br/>
 <br/>
 <ul>
  <li>
   Manage front office operations, including handling calls and greeting guests.
  </li>
  <li>
   Take ownership of booking travel tickets directly through airline/travel portals and agents.
  </li>
  <li>
   Arrange visas, hotels, insurance, local transfers, and related travel requirements.
  </li>
  <li>
   Ensure cost-effectiveness by sourcing the best fares and services without compromising on quality.
  </li>
  <li>
   Build and maintain strong working relationships with travel agents, hotels, and service providers across the region.
  </li>
  <li>
   Organize banquet and hotel arrangements for meetings, conferences, and corporate events.
  </li>
  <li>
   Manage the travel module within the HRMS and airline portals.
  </li>
  <li>
   Track and reconcile credit card transactions related to administrative and travel expenses.
  </li>
  <li>
   Provide support to HR &amp; Finance functions, including training programs, cheque releases, and related initiatives.
  </li>
  <li>
   Assist management-level employees with secretarial and administrative support, ensuring timeliness and confidentiality.
  </li>
  <li>
   Prepare MIS and reporting monthly travel MIS reports (spend analysis, usage trends, savings achieved).
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  B) Qualifications &amp; Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Graduate; degree/diploma in Travel or Business Administration preferred.
  </li>
  <li>
   56 years of experience in administration and travel desk management, with hands-on use of airline and travel portals.
  </li>
  <li>
   Strong knowledge of travel industry processes, including visas, hotel bookings, and travel insurance.
  </li>
  <li>
   Proficiency in MS Office, HRMS systems, and online booking platforms.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  C) Skills &amp; Attributes
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Strong communication skills (verbal and written) are a pre-requisite.
  </li>
  <li>
   Proficiency in MS Office and travel portals.
  </li>
  <li>
   Good negotiation and vendor management skills to ensure cost-effectiveness.
  </li>
  <li>
   Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
  </li>
  <li>
   Attention to detail and accuracy in record-keeping and MIS reporting.
  </li>
  <li>
   Interpersonal skills for working effectively with employees, management, and external partners.
  </li>
  <li>
   Ability to work independently, take ownership, and deliver end-to-end solutions.
  </li>
 </ul>
</div>


Travel Desk Executive

Frutulip

<p><b>The company provides free shared bachelor accommodation and transportation.</b></p><p><b>Job Purpose:</b></p><ul><li>To manage tickets and hotel reservations for employees and guests in coordination with travel agents and direct.</li><li>Oversee all aspects of travel operations, including getting quotations, visa requirements, making hotel reservations, issuing tickets, and processing invoices.</li></ul><p><b>Primary duties and responsibilities:</b></p><ul><li>Coordinate with travel agents to issue tickets and manage hotel reservations efficiently.</li><li>Provide information regarding ticket costs, availability, and additional details.</li><li>Assist in creating and modifying tickets, such as changes in travel date, cancellations, seating and meal preferences, and other special requests.</li><li>Maintain accurate records of transactions, passenger information, and all ticketing-related documentation.</li><li>Verify Local Purchase Orders (LPO) against the tickets issued and ensure timely payment processing.</li><li>Demonstrate flexibility by working shifts that may include evenings, weekends, and holidays.</li><li>Perform other duties as and when assigned</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,500.00 - AED3,000.00 per month</p><p>Application Question(s):</p><ul><li>What is your visa status?</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Ticket booking and travel arrangement: 2 years (Required)</li></ul><p>Language:</p><ul><li>Tamil (Required)</li></ul>

Ticketing Executive - Tamil

Holiday Best Gulf, Dubai

<p>HolidayBest Gulf is seeking an experienced <b>Corporate Travel Manager</b> to lead our business travel division and manage key client accounts.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and oversee all aspects of <b>corporate travel reservations</b> (flights, hotels, transport).</li><li>Build and maintain strong relationships with corporate clients, ensuring excellent service delivery.</li><li>Negotiate and secure the best deals with airlines, hotels, and travel partners.</li><li>Supervise and support the reservations/ticketing team for corporate bookings.</li><li>Handle travel policies, budgets, and reporting for clients.</li><li>Drive business growth by identifying new opportunities in the corporate travel segment.</li></ul><p><b>Requirements:</b></p><ul><li>Minimum 5&ndash;7 years of experience in corporate travel management.</li><li>Strong expertise in GDS systems (Amadeus/Galileo/Sabre).</li><li>Excellent negotiation, communication, and leadership skills.</li><li>Proven ability to manage client accounts and deliver results.</li><li>Strong organizational and problem-solving skills.</li></ul><p><b>Why Join Us?</b></p><ul><li>Competitive salary &amp; performance incentives.</li><li>Growth opportunities in a dynamic travel company.</li><li>Professional and supportive work environment.</li></ul><p>Job Types: Full-time, Contract<br/>Contract length: 24 months</p>

Corporate Travel Manager

MTS Globe

<div><p>Company: <b>DESERT GATE TOURISM - UAE</b></p>
<p>
An organization built on professionalism, extensive experience, and guest-centricity, Desert Gate was the long-sought dream of a visionary who established the company in 2004 as a supplier of the local needs of top-level tour operators in the UAE. Today, it is a full-fledged premium DMC, serving the seven emirates of the UAE, Oman, the Maldives, and its newest destinations Qatar and Mauritius. Over the years, the company has been recognised and rewarded for its innovative approach to product design as well as providing top notch service to its guests.</p>
<p>
With a solid financial base complemented by a well-proven, reliable top management boasting 75 years of combined experience in the travel industry, Desert Gate envisions becoming the number one luxury travel group in the Gulf region, with a plan to expand its services to other destinations that are culturally connected to its home market.</p>
<p><b>
Desert Gate</b> is part of the MTS Globe group (www.mtsglobe.com) and through that partnership has access to the best-in-class technology and cleanest XML feed in the industry. Also, as a traditional DMC, Desert Gate has all you can expect from a first-rate ground handler, such as excellent contracting, creative excursions, and superior in-resort service levels.</p>
<p>
We are looking for an experienced Project Executive who will be responsible for executing all assigned projects with precision and excellence, while actively identifying and maximizing business opportunities within their designated market segment.</p>
<p>
</p><p><b>Project &amp; Event Management</b></p>
<ul><li>
Oversee multiple events simultaneously, ranging from small to large scale.</li>
<li>Ensure each event is executed creatively, within budget, and on schedule.</li>
</ul><p><b>
Operational Planning &amp; Execution</b></p>
<ul><li>
Implement all projects according to a defined strategy and action plan, including round trips.</li>
<li>Conduct pre-event planning and manage on-site execution and coordination.</li>
<li>Coordinate projects from inception to completion, including:</li>
<li><ul><li>Venue sourcing and site inspections</li>
<li>Proposal development and budgeting</li>
<li>Timeline and resource management</li>
<li>Preparing detailed and complex travel itineraries for clients</li>
<li>Coordinate transportation, accommodation, activities, and excursions.</li>
</ul></li><li>Supervise all logistical and operational aspects, including inventory and equipment management.</li>
</ul><p><b>
Supplier &amp; Contractor Coordination</b></p>
<ul><li>
Source and liaise with suppliers, hotels, transport providers, and contractors.</li>
<li>Negotiate favorable terms, pricing, and service standards.</li>
<li>Supervise suppliers and contractors on-site to ensure quality delivery.</li>
</ul><p><b>
Internal Coordination</b></p>
<ul><li>
Collaborate with internal departments such as operations, reservations, excursions, and accounts to ensure seamless execution.</li>
<li>Manage documentation and follow-up on supplier payments and client feedback.</li>
</ul><p><b>
Client Service &amp; Complaint Management</b></p>
<ul><li>
Respond to client changes and requests efficiently and professionally.</li>
<li>Handle and document complaints in a timely and courteous manner.</li>
<li>Ensure high-quality service delivery and customer satisfaction throughout the event lifecycle.</li>
</ul><p><b>
Business Development &amp; Client Relationship Management</b></p>
<ul><li>
Identify, pursue, and secure new potential accounts.</li>
<li>Conduct regular client visits to assess needs and ensure satisfaction.</li>
<li>Maintain consistent communication with clients to support long-term relationships and business retention.</li>
<li>Participate actively in departmental briefings and sales activities.</li>
</ul><p><b>
Product Research &amp; Innovation</b></p>
<ul><li>
Collaborate with the Project Manager to research and develop new leisure products.</li>
<li>Adapt new products to align with existing offerings and market demands.</li></ul></div>
<br>
<ul><li>Bachelor&rsquo;s degree in Tourism, Hospitality Management, Business Administration, Event Management, or a related field preferred.</li>
<li>Industry Experience &ndash; Minimum of 2 years of experience in MICE, group travel, or event operations, preferably within a Destination Management Company (DMC).</li>
<li>Technical Acumen &ndash; good knowledge of group logistics, event planning, costing, and supplier coordination.</li>
<li>Problem-Solving Skills &ndash; Demonstrates initiative in resolving client challenges and delivering high standards under pressure.</li>
<li>Specialist Knowledge &ndash; a good understanding of group travel management and destination product knowledge would be an advantage</li>
<li>Language Skills &ndash; Fluent in English and Russian (spoken and written) is essential.</li>
<li>IT Proficiency &ndash; Comfortable using reservation systems, Microsoft Office, and itinerary planning tools.</li></ul>

Project Executive - MICE and Leisure Groups - Russian Speaker

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