Secretary

Overview
We are seeking a dynamic and highly organized Secretary to join our team! This vital role ensures the smooth operation of daily office functions, providing essential administrative support and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to manage a variety of clerical tasks efficiently. If you thrive in a fast-paced environment and enjoy helping others stay organized, this is the perfect opportunity to contribute your skills and grow professionally.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, answer inquiries promptly, and transfer calls accurately while maintaining excellent phone etiquette
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of all office records
• Schedule appointments, coordinate calendar management, and handle correspondence using Microsoft Office and Google Workspace tools
• Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing and expense tracking
• Provide customer support by addressing inquiries via phone or email, ensuring a positive experience for clients and visitors
• Assist with office management tasks such as supply ordering, maintaining office equipment, and organizing files for easy retrieval

Requirements

• Proven office experience with strong clerical skills in a professional setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills with high accuracy; familiarity with data entry procedures
• Bilingual abilities are a plus to serve diverse clientele effectively
• Experience with multi-line phone systems, front desk operations, and customer service best practices
• Knowledge of office management procedures including filing systems, calendar management, and document proofreading
• Construction Company office experience is advantageous but not required
• Demonstrated time management skills to handle multiple responsibilities efficiently

Join us to be part of an energetic team dedicated to providing outstanding administrative support! We value proactive individuals who bring enthusiasm, precision, and a customer-focused approach to their work. This paid position offers an exciting opportunity to develop your skills in a supportive environment while making a meaningful impact every day.

Job Type: Full-time

Pay: $18.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Work Location: In person