Senior Buyer of Procurement

Core Functional Accountabilities

• Analyse and evaluate departmental requirements, identify suitable vendors, issue purchase orders, and ensure timely delivery of items.
• Ensure full compliance with KHDA and Dubai Government procurement policies and procedures, maintaining proper documentation for all purchases, responses, and follow-ups.
• Negotiate and establish the best possible contract terms, including price, quality, and delivery conditions.
• Manage procurement contracts efficiently and ensure timely renewals and follow-ups.
• Monitor and evaluate supplier performance through periodic assessments and the supplier evaluation process.
• Review budgets, compare costs, track pricing trends, and ensure cost-effectiveness of procurement activities.
• Ensure expenditure is accurately mapped to the correct projects and nature of expenses.
• Prepare and review Major Expenditure Proposals (MEPs) and conduct related financial analysis.
• Oversee and review petty cash purchases, ensuring accurate recording of all transactions.
• Maintain and update a reliable vendor database to support procurement needs.
• Conduct price and cost analyses of vendor proposals and negotiate contract terms and service agreements.
• Prepare departmental budgets and update budget files with monthly transfers in line with business requirements.
• Review and analyse monthly Profit & Loss (P&L) reports, including budget vs. actual, variances, and year-end forecasts.
• Prepare full-year forecasts based on operational plans and inputs from budget holders or project managers.
• Review monthly accruals, coordinate with Finance Operations on accrual entries and open purchase orders, and manage their release.
• Prepare trend analyses on projects and expenditures to support management decision-making.

General Position Accountabilities

• Policies & Operations: Ensure compliance with KHDA Finance & Procurement policies and contribute to developing internal processes for efficient operations.
• MIS & Reporting: Provide accurate, timely updates on cost savings, price trends, and departmental progress. Maintain and update all relevant databases and records.
• Functional/Operational Support: Provide support to projects and departments on procurement-related requirements.
• Team Communication: Share updates, decisions, and activities with team members to ensure alignment and effective collaboration.
• Information Security: Ensure compliance with KHDA’s Information Security Management System (ISMS) requirements.

Qualifications

• 
  Bachelor’s degree in Business Administration, Business Analytics, Supply Chain Management, or a related field.

• A Master’s degree in a relevant discipline is an added advantage.