Senior Employee Records Coordinator

The Senior Employee Records Coordinator is a specialized human resources position in the Employee Records department with a medium to high level of technical and administrative complexity. This position ensures that all personnel documents are entered in MDConnect efficiently, accurately and in a timely manner

• Conducts data entry of all employee personnel documents into MDConnect
• Oversees and maintains implementation of digitalization of personnel files and records in Perceptive Content
• Compiles, analyzes and prepares monthly Personnel Action Board of Trustee Report
• Researches and verifies employment eligibility via E-Verify
• Troubleshoots personnel data issues in MDConnect and reviews Request for Personnel Action (RPA) forms for accuracy
• Conducts follow ups of monthly D-license expirations and monthly visa expirations with employees and supervisors
• Reviews and processes subpoenas and public records requests
• Researches and completes teaching verifications via MDConnect, Workload, Astra and Legacy Famis systems
• Assists in troubleshooting and resolving Time Clock Plus errors
• Processes and prepares, in collaboration with the AVP of Faculty Initiatives, the necessary documentation and reports for faculty promotions, continuing contracts, and Faculty Endowed Teaching Chair awards
• Processes and prepares necessary documentation and reports for 10/20/30/40/50 year recognition of services awards for employees and retirees
• Coordinates and collaborates with Campus Administration in the follow up of Annual Performance Reviews as well as Annual and Monthly Employment Contracts
• Audits employee personnel files for missing documents and follows up with the respective employee and supervisor to ensure missing documents are received
• Performs other duties as assigned

• Bachelor’s Degree from an accredited college/university and five (5) years of experience in Human Resources
• Knowledge and understanding of College organization, goals and objectives, and policies and procedures
• Knowledge of USCIS laws and procedures regarding employment verification for I-9’s, E-Verify & Visas
• Knowledge of basic personnel/human resources theory and principles
• Effective communication, follow up and organizational skills
• Ability to follow oral and written instructions
• Ability to successfully interact with all levels of management employees
• Possess excellent organizational and decision-making skills with the ability to exercise discretion and independent judgment in daily assignments
• Excellent analytical skills in preparing comprehensive reports and interpreting data
• Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff

• PeopleSoft skills and demonstrated HR analysis skills a plus!

• This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College.

The final candidate is to successfully complete a background screening and reference check process.