Senior Officer - Records and Data - Dubai Holding Real Estate

About Dubai Holding Real Estate:

Dubai Holding’s real estate business has developed strategic destinations and communities that offer unique and attractive lifestyle opportunities to meet the evolving needs of Dubai’s residents and visitors alike. As a master developer, we invest in sustainable infrastructure, accessibility, community amenities and family-focused facilities including community centres, mosques, schools, supermarkets and landscaping.

Our integrated real estate offering also includes a robust land sales portfolio, project management for large-scale projects, as well as top-notch facilities management services.

About the Job:

An opportunity has arisen for a Senior Officer - Records and Data to join Dubai Holding Real Estate.

The job holder will be responsible to provide comprehensive administrative support, including efficient record-keeping to facilitate seamless operation of various departmental activities.

The main duties and responsibilities of this role:

• Responsible for the complete lifecycle of Purchase Requisitions (PRs), from creation and processing to approval and Purchase Order (PO) issuance. Additionally, maintain thorough records and a tracking system, with commitment to strict adherence to company Procurement policies.
• Co-ordinate and follow up with supplier’s fulfillment of Purchase Orders, the timely delivery of products and services, ensuring quality is according to the agreement/PO.
• Receive invoices from suppliers, check accuracy of invoice prior to processing and issue of GRN (goods receipt number) for all delivered products and services. Keep a record and tracker of it and resolve discrepancies, follow up with Finance for payment process. Strictly comply with company Finance & Accounting policies.
• Collaborate with third party contractors to ensure compliance of purchased services set forth in the contract or statement of work.
• Organize inventory and storage areas for easy access and efficient space utilization; while maintaining records/ logs ensuring proper rotation of stock following FIFO (First In, First Out) and FEFO (First Expired, First Out) methods.
• Maintain logs and records for various department transactions including receipts, issues, and returns, PR, PO and provide data that can be analyzed to identify key trends, anomalies, and areas for improvement.
• Generate reports and presentations for management to make informed decisions
• Support the section head in the development of an energy and environmentally sustainable strategy, review trends for data reporting requirements.

About you:

The ideal candidate for this position will have the following experience and qualifications:

• ‘A’ Level or equivalent. Bachelor’s degree in Administration or related - preferred.
• AutoCAD certification will be added advantage
• Knowledge of data collection; Inventory management and reporting
• Minimum of 1-3 years’ UAE experience in similar field.
• Proven experience in inventory management - preferred
• Proficiency in Ms. Office suite
• Excellent communication skills in English.
• Meticulous, well organized.
• Attention to detail and quality.
• Cross-functional Collaboration and effective relationship management.
• Negotiation skills
• Conflict Resolution
• Thorough understanding of purchasing cycle (Requisitions, Purchase orders, payments)
• Efficient Time and Workload Management
• Inventory Management
• Ability to work independently and in a team.
• Strong organizational and problem-solving skills.
• Accuracy in data entry and record-keeping.

About the Benefits:

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.