Special Assistant

• Provide high-level administrative and operational support to the Deputy Commissioner;
• Work on assignments and conduct research on projects and tasks, including in the facilities;
• Manage sensitive and confidential information with the highest level of discretion;
• Manage scheduling for the Deputy Commissioner, and coordinate with external stakeholders;
• Schedule meetings and ensure all preparations are made before the meeting time;
• Prep the deputy commissioner and ensure materials are printed and ready for all participating parties;
• Participate in stakeholder meetings as needed;
• Provide support and track all division purchase orders;
• Support with conducting research and preparing memos as needed;
• Assist with organizing and maintaining materials associated with various Projects;
• Maintain notes and agendas during staff/project meetings;
• Establish and maintain cooperative relationships with agency personnel;
• Initiate and maintain departmental filing, photocopying, and ordering supplies;
• Assist with special projects as assigned.

• Self-motivated with strong ability to work independently and collaboratively.
• Excellent communication, writing, and interpersonal skills;
• Proven organizational, analytical, and problem-solving abilities; adept at managing

• Proficient in office and project management with experience coordinating across

• Detail-oriented with a commitment to accuracy and confidentiality.