SR PROCUREMENT SPECIALIST

ARIZONA OFFICE OF TOURISM

The Arizona Office of Tourism (AOT) leads the state’s tourism industry with the development of global marketing programs to promote Arizona as a travel destination. With multiple research-based initiatives, including advertising campaigns, cooperative marketing programs, trade and media relations, and community outreach, AOT sets into motion a positive and profitable cycle of visitation, spending, job growth, and tax revenue.

1110 West Washington Street, Suite 155

Phoenix, Arizona 85007

Salary: $70,000 - $74,000

Grade: 22

Open Until Business Needs Are Met

Manage the daily procurement needs of the agency, including purchasing, developing, and administering agreements and contracts within the agency's delegated procurement authority.

Act as liaison with the state procurement office for contracts and agreements over the agency's delegation of authority.

This position may be available for remote work within Arizona (Tuesday and Wednesday in the office).

Contract and Agreement Planning and Development -

• Advise managers, staff, and end users on procedures for developing contracts, collaborate to develop specifications, scopes of work, special terms and conditions, etc.

• Analyze the reasonableness of the sole source and not practicable to quote requests

• Research and analyze products and market trends

• Establish criteria for the request for proposals

• Facilitate and serve on bid evaluation teams

Contract Agreement and Negotiation -

• Negotiate contract or agreement terms to minimize performance risk, negotiate price agreements for services, negotiate contract or agreement renewals, amendments, and or plan changes

Contract and Agreement Administration -

• Advise end users on contract administration; prepare with contract or agreement amendments, evaluate contract or agreement remedies, and develop contract tracking or reporting procedures

• Act as liaison between contractor and staff, identify cost items for proper charging to the contract

• Advise end users on contract administration; prepare with contract or agreement

Technical Assistance -

• Prepare and deliver training to agency staff on procedures, retirements, and related issues

• Educate department purchasing, contract, or agreement polices to agency program staff

• Explain the contract process or terms to contractors

Knowledge of:

• Public contracts management and acquisition process, and the State procurement code rules and regulations

• Business law as it relates to contract formation and administration

• Uniform Commercial Code and Federal antitrust laws

• The state's e-procurement system

Skills in:

• Computers and software, including G Suite, Word processing, spreadsheet, and database; and use of general office equipment

• Project management, negotiation strategies, and value analysis

• Listening, verbal, and written communications

• Analyzing and establishing priorities

Ability to:

• Establish and maintain positive working relationships with governmental agencies, representatives, and customers

• Plan, organize, coordinate, and prioritize activities effectively

• Interpret and apply agency rules and operating procedures

• Develop and prepare complex programmatic reports

• Perform statistical and abstract analysis

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

The State of Arizona offers a comprehensive benefits package to include:

• Sick leave

• Retirement plan

• Health and dental insurance

• Vacation with 10 paid holidays per year

• Life insurance and long-term disability insurance

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

• Positions in this classification participate in the Arizona State Retirement System (ASRS)

• Please note, enrollment eligibility will become effective after 27 weeks of employment

• If you have any questions, please feel free to contact Brian Westerberg at brian.westerberg@azdoa.gov