Talent Acquisition Associate

As our Talent Acquisition Associate/Specialist, you ll play a critical operational role supporting in all aspects of the recruitment lifecycle for junior and mid-level roles. This is not just a scheduling or admin job you ll be trusted with owning key pieces of the hiring process, keeping the engine running efficiently while ensuring a seamless experience for candidates, hiring managers, and the wider People team.

You ll be the go-to person for executional support. Highly organized, responsive, and detail-oriented, while staying agile and composed in a culture that moves at lightning speed.

Key Responsibilities

• Conduct first-round phone or video screening interviews for junior to mid-level roles, assessing candidate fit and qualifications
• Source candidates proactively on LinkedIn and other platforms based on defined search criteria
• Post job descriptions across internal and external channels, including job boards and careers pages, ensuring timely and accurate publication
• Review inbound applications daily, identifying and flagging strong candidates aligned with role requirements
• Manage interview scheduling, candidate reschedules, and follow-up communications to maintain a positive candidate experience
• Maintain accurate and up-to-date candidate data, statuses, and notes within the Applicant Tracking System (ATS)
• Track and consolidate interview feedback, proactively following up with hiring managers to keep the process moving efficiently
• Assist with administrative tasks related to recruitment, such as coordinating reference and background checks
• Participate in weekly working sessions with the Senior Talent Acquisition Partner to review assigned roles, prioritize tasks, and resolve recruitment challenges
• Follow up on ad hoc coordination tasks and requests emerging from meetings or recruitment needs
• Support recruitment events, hiring drives, and candidate pipelining campaigns, contributing to employer branding and talent outreach efforts
• Conduct research on market trends and role-specific talent pools to inform sourcing strategies
• Assist in planning and preparation for recruitment drives, university engagement events, career fairs, and diversity sourcing initiatives

Personal attributes and essential skills

The ideal candidate will bring a strong mix of executional excellence and interpersonal maturity. We re looking for someone who demonstrates:

• High responsiveness and adaptability Works efficiently in a fast-paced, constantly changing environment with urgency and accuracy. Able to pivot quickly without losing focus or momentum.
• Emotionally intelligent can read the room, respond calmly, and represent the TA team well
• Active listening and comprehension Quickly grasp expectations, takes direction well, and asks thoughtful questions to ensure clarity.
• Exceptional organizational and time management skills
• Ability to manage multiple active roles and shifting priorities under pressure
• Structured and process-focused Brings organization and consistency to workflows, and helps identify opportunities for process improvement.
• Proactive, positive, and solutions-oriented
• Calm under pressure Maintains composure and a solutions-oriented mindset when managing multiple deadlines, last-minute changes, or unexpected issues