Technical Clerk / Project Administrator

Job Purpose

The Technical Clerk will be responsible for maintaining accurate and up-to-date records of Qatar Energy lifting equipment and personnel certifications. The role will provide essential administrative and coordination support to ensure smooth execution of the Auditing Contract and compliance with internal and contractor requirements.

Key Responsibilities

• Maintain and update the database of all Qatar Energy lifting equipment.
• Scan, record, and archive lifting equipment and personnel certifications for both Qatar Energy and contractors.
• Provide administrative support for the effective running of the Auditing Contract.
• Coordinate between Qatar Energy’s PTS Department and the Inspection Contractor for smooth information flow and operational support.
• Ensure proper upkeep and accuracy of the Inspection Database.
• Prepare, compile, and submit weekly and monthly timesheets and reports.
• Support in generating and maintaining audit-related documentation and records.
• Perform other clerical or administrative duties as required.

Qualifications & Requirements

• Diploma or equivalent qualification in Administration, Engineering, or related field.
• Minimum 2–4 years’ experience in technical clerical/administrative roles, preferably within oil & gas or heavy industry.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience in database management and document control systems.
• Strong organizational skills with attention to detail.
• Ability to coordinate with multiple stakeholders and manage deadlines effectively.
• Good communication skills in English (written and spoken).

Competencies

• Accuracy and attention to detail.
• Strong documentation and record-keeping skills.
• Ability to handle confidential information with discretion.
• Team player with proactive problem-solving attitude.