Temporary Procurement Assistant

As one of the nation's top-ranked Tier 1 research institutions, the Department of Chemistry is internationally recognized for its outstanding research efforts and education. The Chemistry faculty conduct research in all areas of chemistry, including analytical, materials and nanoscience, organic, and physical chemistry. The Department of Chemistry is a part of the College of Arts and Sciences at the University of Colorado Boulder, whose faculty conduct research, scholarship, creative work, and education in more than 60 fields. The college leads nationally in undergraduate and graduate education, bringing world-class research and scholarship to our students, both in and out of the classroom. The college is the academic home to all five of the university’s Nobel laureates. Additionally, it is home to the university’s four National Medal of Science winners, eight MacArthur "Genius Award" winners, 100 Fulbright Scholars, 17 Guggenheim Fellows, 14 Packard Fellows, 24 members of the National Academy of Sciences, and 23 members of the American Academy of Arts and Sciences. CU-Boulder is the only university in the Rocky Mountain region in the American Association of Universities, a group of the nation’s leading research institutions.

ChemStores Procurement & Inventory Management

• Assist with all inventory inquiries, address any issues with specific vendors and support general customer service.
• Responsible for inventory composition, stocking levels, and controls.
• Provide vendor product substitutions when needed and resolve problems with shipments, quality, arrival, and invoices with direction from the Procurement and ChemStores ISC Manager.
• Provide updates to the PRS system of items that are delayed or back ordered.
• Use CU Marketplace, the Procurement Card Concur systems, and internal systems to provide product to the faculty, staff, students, and research personnel.
• Procure and supervise gas cylinder receiving and returns and resolve any problems or discrepancies.
• Oversee issues that involve Central Distribution and freight shipments and returning of items.

Operations Support

• Support Fiscal Year End (FYE) with the review of encumbrances, financial detail of ChemStores expenses.
• Participate in the FYE inventory for both ChemStores East and West.
• Assist with training of Student Assistants in all details about CU Marketplace, Procurement Card Concur systems, and purchasing, as needed.
• Collaborate with the Procurement and ChemStores ISC Manager and all other ChemStores personnel.
• Support in the marketing and promotion of ChemStores while delegating tasks to Student Assistants, as needed.
• Build and maintain processes, procedures, directions, training, unit policies, and resolutions related to ChemStores.
• Lead all aspects of the FedEx account, as well as shipments going through FedEx.

General Administrative Support

• Assist with other administrative duties, as required.
• Assist with financial administration for payments and issues involving incorrect speedtypes.
• Assist the Facilities and Asset Manager and Finance team, as required.

This is a full-time, onsite temporary role.

The hiring rate for this position is $20 per hour.

• Bachelor's degree or the equivalent of education and experience.
• One year of experience in receiving, purchasing, or an inventory support role.

• Must be able to lift up to 50 lbs.
• Knowledge of purchasing principles and supply chain processes.
• Ability to work in fast paced environment and meet deadlines.
• Strong written and verbal communication, including the ability to develop relationships with internal and external partners.
• Ability to identify and resolve issues related to procurement processes.

• One year of experience purchasing scientifically oriented materials.
• Prior knowledge of chemical and lab safety, including general knowledge of laboratory equipment and commonly used chemicals.

• A current resume.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.