USAT Newsroom Operations Specialist

|Current USA TODAY Co. Employees- Please ensure you are using our abbreviated process on the internal Careers site by logging into Dayforce through MyApps|

USA TODAY Co., Inc. is a diversified media company with expansive reach at the national and local level dedicated to empowering and enriching communities. We seek to inspire, inform, and connect audiences as a sustainable, growth focused media and digital marketing solutions company. Through our trusted brands, including the USA TODAY NETWORK, comprised of the national publication, USA TODAY, and local media organizations, including our network of local properties, in the United States, and Newsquest, a wholly-owned subsidiary operating in the United Kingdom, we provide essential journalism, local content, and digital experiences to audiences and businesses. We deliver high-quality, trusted content with a commitment to balanced, unbiased journalism, where and when consumers want to engage. Our digital marketing solutions brand, LocaliQ, supports small and medium-sized businesses with innovative digital marketing products and solutions. USA TODAY Co. open roles are featured on various external job boards. When applying to a position at USA TODAY Co., you should be completing an application on USA TODAY Co. Careers via Dayforce. Job postings directing you to complete an application on other external sites may not be valid. To connect with us, visit www.usatodayco.com

USA TODAY is seeking a highly capable and proactive Newsroom Operations Specialist to support newsroom executive leadership with a blend of high-level administrative, operational, and project management responsibilities. This role is ideal for someone who thrives in a fast-paced environment, demonstrates strong business acumen, and can operate with discretion, independence, and strategic foresight. The ideal candidate will go beyond traditional EA duties to help drive operational efficiency and cross-functional alignment. This position has no direct reports. It is an in-person role that reports to the Senior Vice President of USA TODAY, based in the USA Today Washington, DC office.

• Provide executive- and manager-level administrative support including calendar management, travel coordination, and meeting preparation.
• Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-up.
• Lead or support special projects and operational initiatives across departments.
• Monitor and manage key business workflows, ensuring deadlines and deliverables are met.
• Prepare executive-level presentations, reports, internal newsletters and briefing materials.
• Provide any necessary support for staff meetings (such as our monthly All Hands and Content Town Hall sessions) to include document prep and basic technical support.
• Coordinate team operations such as onboarding, invoicing, and vendor management.
• Identify and implement process improvements to enhance team productivity and collaboration. This includes identifying and potential training on automation and AI technologies to assist in organization, speed, communication and workflow.
• Maintain confidentiality and handle sensitive information with discretion.

• Certifications or other relevant academic degrees in business administration, office management or related field or equivalent combination of education and experience.
• At least one year of experience supporting senior executives, with exposure to operations, project management, or business administration.
• Exceptional organizational and multitasking skills with a proactive mindset.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint, Asana).
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Experience in media and content.
• Familiarity with executive-level reporting and operational planning.
• Comfortable navigating ambiguity and shifting priorities.

Application Instructions

We are eager to learn more about you and how you fit this role. When you apply, don’t limit your upload to a resume; show us what you’ve done. To do so, put together a single document file that includes the following, in this order:

It is important that these items be assembled into a single document and uploaded in PDF format. Completing these steps will ensure that your application receives the highest consideration.

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