Warehouse Administrator

About CD Horizon:

CD Horizon is a leading provider of heavy equipment rental solutions in the UAE, serving the construction, infrastructure, oil & gas, and events sectors. We pride ourselves on maintaining a modern, reliable, and safe fleet of machinery, backed by a team of dedicated professionals committed to excellence and customer satisfaction.

Job Summary:

We are seeking a highly organized and detail-oriented Warehouse administrator to manage our parts and inventory warehouse. The ideal candidate will be responsible for ensuring the efficient receipt, storage, dispatch, and tracking of spare parts, tools, and accessories essential for the maintenance and repair of our heavy equipment fleet (e.g., Excavators, AWPs, Telehandlers etc). This role is critical to minimizing equipment downtime and supporting our workshop operations.

Key Responsibilities:

Inventory & Warehouse Management:

• Receive, inspect, and record all incoming spare parts, tools, and supplies, verifying quantities and quality against purchase orders and delivery notes.
• Accurately label, bin, and store all items in a systematic and organized manner for easy retrieval.
• Maintain optimal stock levels by monitoring inventory and proactively generating purchase requisitions for critical spares to prevent shortages.
• Conduct regular cycle counts and comprehensive physical inventory audits to ensure 100% accuracy between the physical stock and the system records.
• Manage the issuance of parts to workshop technicians and field service engineers against approved job cards and work orders.
• Ensure the warehouse is kept clean, tidy, and secure at all times, adhering to all health, safety, and environmental policies.

Documentation & System Operation:

• Update and maintain accurate records in the company's inventory management system (e.g., ERP software like Oracle, SAP, or a dedicated CMMS).
• Process all transactions promptly, including goods receipts, issues, returns, and transfers.
• Prepare and maintain detailed reports on stock levels, movements, and discrepancies.
• Assist in the processing of supplier invoices for reconciliation.

Equipment & Tooling Support:

• Manage the tooling library, ensuring all calibrated and special tools are issued, returned, and maintained correctly.
• Support the workshop by ensuring the availability of critical consumables (oils, filters, greases) and PPE.

Coordination & Communication:

• Liaise closely with the Maintenance Manager, Workshop Supervisors, and Procurement team to forecast parts demand and streamline logistics.
• Coordinate with suppliers for returns of defective parts and follow up on back-orders.
• Report any quality issues with received parts immediately.

Qualifications & Experience:

• Education: Bachelors preferably in related discipline. A diploma in Logistics, Supply Chain Management, or a related field is a plus.
• Experience: Minimum of 3-5 years of experience as a Warehouse in-charge/supervisor or in a similar inventory management role, preferably within the heavy equipment, automotive, construction, or industrial machinery industry.
• Technical Knowledge: Strong understanding of mechanical spare parts (e.g., filters, hoses, bearings, seals, electrical components) for heavy machinery is essential.
• Systems Proficiency: Hands-on experience with inventory management software and strong proficiency in MS Office (especially Excel for data analysis and reporting).

Required Skills & Competencies:

• Meticulous Attention to Detail: Uncompromising accuracy in counting, recording, and managing stock.
• Organizational Skills: Excellent ability to organize a warehouse for maximum space utilization and efficiency.
• Initiative & Proactivity: A self-starter who can identify issues like low stock or discrepancies without always being directed.
• Communication: Good verbal and written communication skills in English . Knowledge of Arabic, Hindi, Urdu and Mandarin will be added advantage.
• Integrity: High level of honesty and reliability due to the responsibility of managing valuable company assets.

What We Offer:

• A competitive, tax-free salary commensurate with experience.
• Employment visa and medical insurance as per UAE law.
• Annual leave and air ticket allowance.
• A positive and dynamic work environment with a growing industry leader.