Accounting & HR Generalist

About Us

careLearning is a nonprofit 501(c)(3), nationwide eLearning service provider operated by state hospital associations. For over 25 years, we’ve supported healthcare organizations across the country by delivering trusted, compliance-focused training solutions that help them stay aligned with national regulatory standards. Our small, dynamic, and diverse staff of professionals works together to make a meaningful impact in healthcare education.

Job Summary

We are seeking a detail-oriented and motivated Accounting & HR Generalist to process the basic human resources and accounting functions of our organization. This role is central to ensuring the accuracy, integrity, and efficiency of our financial and HR operations while supporting our mission to serve healthcare organizations nationwide.

The ideal candidate will bring strong organizational skills, exceptional ethics, attention to detail, and experience in both accounting and human resources.

Key Responsibilities

• Administer employee benefits and payroll using ADP TotalSource, internal timecard systems, and employee handbook policies
• Facilitate Letter of Understanding (LOU) execution between careLearning and clients through DocuSign
• Attend, track, and follow up on action items from various workgroups
• Oversee employee safety, social, and welfare initiatives, including committee participation
• Support onboarding, training, and other general HR functions
• Provide supervisory oversight for a part-time Accounting Technician, ensuring proper separation of duties
• Maintain accurate financial records and reconcile accounts, including:
• Accounts Payable & Accounts Receivable
• Bank and Credit Card Reconciliation
• General Ledger maintenance and account balancing
• Prepare financial, statistical, and auditing reports
• Manage procurement for general office needs and supplies
• Handle customer billing questions, correspondence, and office support duties
• Process and perform bank deposits
• Compile budget data and assist with annual budget preparation
• Participate in annual audits and tax filings in collaboration with external auditors
• Ensure compliance with federal, state, and company policies, procedures, and regulations

Required Skills & Competencies

• Ability to communicate and collaborate effectively in a team-oriented environment
• Strong written and verbal communication skills
• Knowledge of membership organizations and nonprofit operations (preferred)
• Proficiency in single- and double-entry bookkeeping methods
• Familiarity with fundamental HR functions and transaction processing
• Strong understanding of financial record-keeping and reporting practices
• Advanced computer proficiency (accounting software, spreadsheets, reporting tools)
• Excellent time management skills; deadline- and detail-oriented
• Self-starter with the ability to work independently with limited supervision

Job Type: Full-time

Pay: $35,000.00 - $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Charleston, WV 25301