Admin & HR Specialist

Key Responsibilities

1. HR & Administration (Primary Focus — approx. 70%)

• Manage end-to-end recruitment for Dubai-based hires: posting job requirements, CV screening, interview scheduling, onboarding, probation management, and offboarding procedures
• Handle all employee work visa processes: MOHRE labor registration, ICA/GDRFA visa applications, company health insurance enrollment, medical fitness tests, Emirates ID applications and renewals
• Manage employment contracts (drafting, renewal, amendments), attendance tracking, HR file maintenance, and labor law compliance monitoring
• Operate the UAE Wages Protection System (WPS) to ensure timely and compliant payroll processing, including SIF file generation, bank submission coordination, and payroll reporting
• Oversee daily office administration: document and license management, government liaison (MOHRE, DET, Economic Department, etc.), premises and facilities coordination, and record-keeping
• Support company license renewals, trade license maintenance, and government filings to ensure continuous operational compliance
• Handle other administrative tasks as assigned by management to ensure smooth company operations

2. Business Support (Progressive Involvement — approx. 30%)

• Assist in local market promotion activities, including brand exposure, client events, and IB (Introducing Broker) partner recruitment in Dubai
• Support business communication and relationship maintenance with local partners (IB agents, traffic channels, financial institutions), including basic negotiation facilitation
• Follow up on potential clients and existing channel partners; assist with business data compilation, meeting records, and partner profile management
• Provide localized market insights and operational support to the business development and marketing teams, leveraging local networks

Requirements

Essential Requirements

• Currently based in Dubai (UAE-based) with the ability to start quickly; holding a valid work visa or eligible to obtain one
• Solid knowledge of UAE labor law and HR processes; proven hands-on experience with MOHRE registration, work visa applications, and WPS payroll compliance
• Ability to independently operate the UAE WPS system, process SIF files, complete payroll calculations, and submit payroll reports
• Familiarity with UAE government authorities (MOHRE, ICA/GDRFA, DET, Economic Department, etc.) and experience in government liaison
• Detail-oriented, responsible, and execution-driven; capable of managing multiple administrative tasks simultaneously
• Fluent in both English and Chinese (spoken and written); able to work comfortably in a bilingual, multicultural environment

Preferred Qualifications

• Basic experience in marketing, BD/business development, or client relationship management; willingness and potential to transition into business support roles
• Arabic language ability (spoken and/or written) is a strong plus for government and local partner communications
• Prior HR/admin experience in financial services, CFD/FX brokerage, or FinTech companies strongly preferred
• Familiarity with DIFC/ADGM free zone company incorporation and operational requirements is a plus
• Degree or diploma in Human Resources, Business Administration, or a related field preferred