Administrative Assistant

Administrative Assistant

Job Summary:

The Administrative Assistant plays a key role in providing administrative support to the New Jersey PTA, ensuring the efficient day-to-day operation of the office. This position involves a wide range of responsibilities, including office management, clerical tasks, and coordination of administrative processes.

What you will do:

• Support the board of directors (membership, field service, legislation)
• Manage appointments and scheduling of meetings & multiple projects.
• Perform general clerical duties such as photocopying, scanning, faxing, filing, and data entry.
• Manages and coordinates the development and distribution of communications and collateral on behalf of NJ PTA and its marketing outreach using relevant graphic media tools (Canva, InDesign, Illustrator etc.).
• Create and maintain membership spreadsheets and database lists. Data analysis for membership lists.
• Provides support and maintenance of organizational media channels including, NJ PTA website, social media, and CRM databases.
• Maintain electronic contact distribution lists.
• Manage and coordinate registrations for PTA training and conventions.

Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.
• A minimum of 1 year of proven experience in a similar role (non-profit or community organization is a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Effective communication skills, both written and verbal.
• Detail-oriented mindset and can carefully handle confidential and sensitive material.
• Ability to lift 25 lbs.
• Ability to travel up to 10% (PTA training and annual conventions).

Pay: Up to $35,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Education:

• Bachelor's (Required)

Language:

• English (Required)

Ability to Commute:

• Trenton, NJ 08619 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: Hybrid remote in Trenton, NJ 08619