Administrative Assistant

Administrative Assistant (supporting up to 3 VPs)

Duration: 3 months

Location: Hybrid schedule on-site 4x per week (Monday-Thursday) at One SoHo Square, 233 Spring Street NY.

Hours: 36.5 hours weekly (Monday- Thursday 9:00-5:30pm with 30 minute unpaid lunch break, Friday 9:00-1:30pm)

Pay rate: 40.00/hr

Summary:

This individual will be supporting up to 3 VPs across two brands (MAC and Bobbi Brown). They will be doing heavy calendar management in Outlook as well as travel arrangements (domestic and international), expense reporting through concur, and PO processing in Ariba. The ideal candidate must be comfortable working within a fast paced environment where priorities are shifting.

Responsibilities:

• Manage Outlook calendar and scheduling
• Coordination of meetings inclusive of organizing materials, reserving conference rooms and working with Office Services for room-setups, audio-visual needs, transportation of materials, catering, etc.
• Process and track expenses, reconcile reports, and ensure timely submission for approvals
• Update presentations, documents and materials inclusive of creation, editing and proofreading
• Arrange domestic and international travel inclusive of flights, accommodations, itineraries, and logistics
• Coordinate new hire orientations and onboarding
• Manage office supplies and IT requests

Qualifications:

• Ability to handle multiple tasks in an efficient and timely manner
• Excellent follow-through skills with strong attention to detail
• Service orientation
• Strong communication skills (written and oral)
• Strong computer skills: Microsoft Word, Excel, PowerPoint

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.