Assistant Manager Human Resources

Position

Assistant HR Manager / Manager – Human Resources

About JiBe

JiBe is a cloud-based fully integrated ERP system for the shipping industry. Our goal is to allow shipping companies to improve productivity, efficiency, and safety levels while reducing costs. JiBe ERP enables increased automation and streamlining processes, creating pre-defined workflows, and reducing the usage of email and paper.

Job Responsibilities

HR Process Documentation

• Review and write HR Policies and Procedures
• Review and prepare HR process flowchart
• Follow up for the approval of company policies, procedures, and flowchart.
• Other relevant duties as assigned

On Boarding

• Ensure seamless and flawless on-boarding process (pre-onboarding and post on-boarding)
• Ensure new joiner’s engagement
• Ensure completion of all the joining formalities
• Ensure employee data management in the HR system

Induction

• Taking the induction of selected employees and introducing them to the relevant stakeholders.
• Explaining to the company history, company policies, company profile and the departments
• Explaining the Job profile and benefits
• Explaining the leave structure and other facilities

Attendance and Leave Management

• Monitoring and enforcing the attendance and leave policy
• Coaching the employees on the attendance and leave policy
• Taking disciplinary actions on the defaulters as per the company policy

Database Management

• Maintaining and monitoring the employee database in the system
• Monitoring and maintaining all the company, employees, payroll, and compliance databases.

Statutory Compliance

• Manage local compliance flawlessly
• Manage local about law related issues
• Manage employee and office related legal issues

Performance Appraisals

• Monitor and manage the probation process.
• Analyzing performance data and driving performance improvement
• Providing HR feedback to employees for performance improvement.

Employee Grievances:

• Acting as a link between management and employees.
• Getting all the employees' issues solved in coordination with management.
• Manage all departments and maintain the organization's decorum.

Employee Separation

• Monitor and manage the end-to-end exit process.
• Taking exit interviews and trying to retain good employees.
• Monitor and manage the full & final settlements

Office Manager

• Responsible for the New Office Set Up
• Responsible for all office duties, maintaining efficient office operations
• Making sure that all office admin activities are handled carefully and in the given budget
• Design and implement office policies
• Organize office operations and activities
• Main point of contact for the office owner / Landlord and the local vendors
• Effective Vendor Management

Qualifications and Skills

• Minimum 10 years of HR experience as Assistant HR Manager / HR Manager with some job responsibilities in the software companies, including hands on experience in human resources: Labor / Employment law, office management, payroll, Statutory compliances, Benefits, Administration, and employee relations.
• Education: MBA – Human Resources
• Highly organized with the ability to effectively manage and execute multiple tasks/projects simultaneously while working independently.
• English fluency.
• Excellent communication skills (both written and verbal)
• Leadership Skills
• Extraordinarily strong attention to detail and confidentiality with a commitment to high quality work
• Strong PC skills including expert proficiency Outlook, MS Word, PowerPoint, Excel, and internet research/data gathering; excellent analytical and problem-solving skill
• Local HR and office compliance knowledge
• Local labor law knowledge