Contracts Executive

POSITION TITLE: Commercial & Contracts Executive (Development Role)

Department: Commercial & Contracts

Reporting to: Commercial Manager

Functional Coordination: CEO / Group CFO

Location: Manama, Kingdom of Bahrain

Purpose of the Role

To support and strengthen SFMGC’s commercial and contracting operations while developing into a future commercial leadership role. The Commercial Executive will work across tendering, project contracts, and financial planning to improve efficiency, governance, and profitability.

This role is designed for a technically strong, commercially curious professional, ideally with an engineering or construction background, who aspires to become a future Commercial Manager through hands-on learning and exposure to the company’s tendering, contracting, and commercial management functions.

Core Responsibilities

1. Commercial Coordination & Project Support

• Assist in preparation, review, and administration of project contracts, variations, and change orders.
• Ensure all project commercial activities comply with SFMGC’s contractual, financial, and operational frameworks.
• Coordinate across Tender, Contracts, and Finance teams for pricing consistency and cost validation.
• Prepare progress claims, interim payment applications, cost-to-complete and earned value reports.
• Maintain project commercial registers including guarantees, retentions, insurances, and correspondence logs.
• Track procurement orders, subcontractor performance, and commercial deliverables against contract milestones.

2. Tendering, Estimation & Bid Support

• Review tender documents and highlight contractual, commercial, and financial risks.
• Support cost estimation, bid summaries, and rate analyses in collaboration with the Tender Department.
• Validate supplier and subcontractor quotations for compliance with technical and commercial terms.
• Prepare comparative cost sheets, clarifications, and bid submission documentation.
• Maintain tender tracking systems, historical cost databases, and post-bid evaluations for future benchmarking.

3. Cost Planning & Financial Insight

• Work closely with the CFO to analyze project budgets, cost drivers, and financial forecasts.
• Prepare project-level cost plans, cash flow projections, and profitability analyses.
• Assist in verifying subcontractor payments, supplier invoices, and project cost reports.
• Identify cost-saving opportunities, financial risks, and productivity improvements.
• Participate in monthly financial and commercial review meetings with management.

4. Contract Administration & Governance

• Support drafting and administration of subcontracts, letters of intent, and contractual correspondences.
• Assist the Commercial Manager in preparation of claims, variations, and extensions of time (EOT).
• Ensure commercial records and communications are complete, traceable, and audit-ready.
• Monitor contract compliance including insurance coverage, guarantees, and milestones.
• Maintain familiarity with FIDIC and local GCC contractual practices.
• Support ERP-based commercial workflows and data integrity within company systems.

5. Process Improvement & Learning

• Identify and propose improvements to tendering, contracting, and cost-control processes.
• Support implementation of digital tools, templates, and cost databases for improved commercial analysis.
• Learn and apply fundamentals of contract law, risk management, and financial modeling under guidance.
• Participate in training and professional development (e.g., FIDIC workshops, RICS modules).
• Gain exposure to full contract lifecycle management and commercial negotiations.

6. Compliance & Reporting

• Ensure alignment with Bahrain’s VAT, WHT, LMRA, and regulatory frameworks.
• Support preparation of documentation required for external audits and internal compliance checks.
• Uphold confidentiality and adherence to corporate governance and anti-corruption standards.
• Assist in preparing management dashboards, KPI trackers, and reporting packs for executive review.

7. Stakeholder Engagement & Communication

• Liaise with clients, consultants, subcontractors, and suppliers for commercial coordination.
• Support management in client meetings, negotiations, and financial presentations.
• Communicate clearly and professionally across departments to ensure alignment on commercial objectives.
• Uphold SFMGC’s professional reputation through integrity, accuracy, and responsiveness.

Qualifications & Experience

• Bachelor’s Degree in Civil Engineering, Quantity Surveying, Construction Management, or related discipline.
• 3–6 years of experience in commercial, contracting, or tendering roles within construction or engineering sectors.
• Practical knowledge of FIDIC, contract law, tendering procedures, and cost control principles.
• Strong analytical, technical, and financial reporting skills.
• Proficient in MS Excel, MS Project, and ERP/tender management systems.
• Excellent written and verbal communication skills in English.
• Eager to learn, proactive, and committed to advancing toward a commercial leadership position.

Key Competencies

• Commercial and contractual awareness.
• Analytical and problem-solving capability.
• Strong attention to detail and process discipline.
• Effective coordination across departments.
• Initiative, accountability, and professional integrity.
• Ability to balance technical, financial, and operational perspectives.
• Familiarity with GCC contracting norms and project workflows.

Performance Indicators

• Accuracy and timeliness of cost and contract documentation.
• Compliance with commercial and financial governance requirements.
• Responsiveness and collaboration with Finance and Project teams.
• Contribution to process efficiency and reduced cycle times.
• Improvement in project margin reporting and cash flow forecasting.
• Growth in commercial capability and readiness for promotion within 18–24 months.

Career Path

This is a developmental role designed to cultivate a future Commercial Manager.

Exceptional performance will lead to promotion as Senior Commercial Executive, and subsequently Commercial Manager, overseeing tenders, contracts, and project financial governance across SFMGC’s Bahrain and GCC operations

Job Type: Full-time