Director of Purchasing

DESCRIPTIVE STATEMENT:

The Director of Purchasing is an FLSA-exempt position appointed by the Mayor and confirmed by City Council. Under the general direction of the Chief of Staff, the Director of Purchasing is responsible for the oversight of the Purchasing Department and the solicitation processes of procurement of all commodities and contractual services for all City departments and agencies within the guidelines set forth in the City Charter, City Ordinances, and approved Purchasing Policies and Procedures.

This job description is an overview and is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all the functions and tasks required of the position.

DUTIES & RESPONSIBILITIES:

• Manages, directs, organizes and coordinates the activities and staff of the Purchasing Department, including the supervision of interoffice messenger, mail, and printing services
• Develops and manages the policies and procedures for the City’s purchasing and contracting process
• Oversees the operation of the City’s centralized warehouse.
• Prepares the department’s annual budget
• Accountable for the contracting and procurement of all supplies, materials, equipment, and contractual services for all departments, offices, and agencies of the City government.
• Sets and enforces the creation of standards for pro services, supplies, materials, and equipment
• Directs the inspection and receipt of the deliveries of all commodities procured by the City
• Oversees the sale or disposal of all surplus property
• Manages the solicitation of formal and informal bids for supplies and contractual services, as well as the competitive bids for public improvement projects
• Assists in the development of bid specifications
• Sets and enforces the creation of standards for solicitation of professional services and makes determinations on the adequacy of bonds, insurance, and compliance with local, state, and federal bidding requirements
• Meets with vendors to resolve problems or contract disputes
• Supervises the administration of the purchasing card program and the citywide cellular phone accounts
• Develops and conducts training relevant to purchasing and contractual issues for subordinates and City employees

• Provides presentations to City officials, City Council, City departments, and other parties as appropriate

• Works closely with other department directors and mid-management personnel
• Maintains professional relationships with City employees and the general public

• Drives to various sites, locations, and events throughout the City and surrounding areas.
• Occasional travel may be required for conferences, trainings, or special events.

• Performs additional duties as may be required by the City Charter, Pueblo Municipal Code, the Chief of Staff, or the Mayor.

KNOWLEDGE, SKILLS & ABILITIES:

This position requires:

• Thorough knowledge of current principles and practices of public procurement to include acquisition management, vendor sourcing, buying, contract structure and management, performance measurement, inspection, storage, shipping, materials management, and vendor relations
• The highest standards of written and oral communication and facilitation skills
• Ability to successfully lead, mentor, delegate, and grow the abilities of the purchasing staff
• Knowledge of Federal, State and local laws, rules and regulations pertaining to public procurement and contract administration, and skills in the principles and practices of e-procurement and strategic sourcing
• A high degree of personal and professional integrity and ethics
• Ability to research, analyze, and prepare effective reports
• Thorough working knowledge of desktop computer operations including word processing, spreadsheet and data applications, and procurement software systems
• General knowledge of services performed within a municipal government and of its requirements for commodities and contractual services
• Administrative and executive ability, sound purchasing judgment, strong ethics, initiative, and tact
• Ability to work successfully with and provide good customer service to elected officials, department directors, other City employees, vendors, and the general public
• Skilled at contract dispute resolution and conflict management

• Ability to safely operate a motor vehicle and follow all traffic laws
• Ability to perform all the job duties in a safe manner

MINIMUM QUALIFICATIONS:

In addition to the knowledge, skills, and abilities listed above, this position requires the following:

• A bachelor’s degree or higher from an accredited college or university in business or public administration
• Must possess at least one nationally recognized procurement certification (i.e. CPPO, CPP, CPPB, CPPM, CPP, etc.)
• At least seven (7) years of increasingly responsible professional experience in the field of procurement and contract management
• At least five (5) years of supervisory experience in a procurement and contract setting
• A valid driver’s license at the time of application, and a valid Colorado driver’s license within 30 days of employment
  • License restrictions that may hinder your ability to drive on City business, such as an interlock, will be cause for disqualification
  • During the course of employment, a valid license must be maintained, and the employee must notify the City immediately upon changes to the status of their license
• Selected candidate must reside within the corporate boundaries of the County of Pueblo, within six (6) months of first date of hire pursuant to Pueblo Municipal Code section 6-4-10 regarding residency requirement

BENEFITS:

• 10 Paid Holidays
• Vacation - accrued at 14 hours/mo. with a max accrual of 336 hours. Option to sell up to 80 hours each January for full pay
• Sick - accrued at 8 hours/mo. with a max accrual of 1600 hours. Option to sell up to 80 hours for 40 hours pay once a year so long as balance after sellback is not reduced to less than 192 hours.
• 2 Personal Holidays per year