Executive Assistant

About the Role:
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative and executive support to senior management. The ideal candidate will be proactive, professional, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage executive schedules, appointments, and meetings.
• Prepare reports, correspondence, and presentations.
• Handle confidential information with discretion and professionalism.
• Coordinate internal and external communications.
• Assist with travel arrangements, visa processing, and logistics.
• Maintain organized filing systems (electronic and hard copy).
• Support management in day-to-day administrative tasks and project follow-ups.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or Administrative Officer.
• Fluent in Arabic and English (spoken and written).
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and document control.
• Professional appearance and strong sense of responsibility.
• Ability to handle pressure and maintain confidentiality.

Preferred Skills:

• Office administration and coordination.
• Calendar and travel management.
• Report writing and meeting minutes.
• Strong attention to detail and problem-solving.
• Multitasking and prioritization.
• Team collaboration and adaptability.

Job Type: Full-time

Application Question(s):

• Describe a situation where you had to manage conflicting priorities for senior management. How did you ensure all tasks were completed effectively?
• What approach do you take to maintain confidentiality when handling sensitive company or executive information?
• When supporting a demanding executive, what do you believe is more important — anticipating their needs or responding quickly to requests? Explain your reasoning.
• Communication and Business Writing Certificate
• Protocol and Executive Etiquette Certification

Education:

• Bachelor's (Required)

Language:

• Arabic (Required)
• English (Preferred)

License/Certification:

• Project Management Professional (PMP) – Foundation or CAPM (Preferred)
• Microsoft Office Specialist (MOS) Certification (Preferred)

Location:

• Doha (Required)