Executive Assistant

SUMMARY:

Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Administrative & executive support including:

• Scheduling

• Travel coordination: Process bookings and create itineraries

• Answering calls

• Calendar and email inbox management

• Website management, social media prompts, and blog posts

• Assist with special projects by coordinating resources and create dashboards to track project progress

• Assist with HR goal completion tracking, metrics, and task follow up

• Prepare documents for meetings, binders, agendas, and minutes

• Speak in front of groups and moderate group discussions

• Uphold strict confidentiality

• Maintain and manage documents/records that may contain confidential information with appropriate discretion

• Assist with editing/filing, online file management, and organization

• Submit expense reports

• Attend and lead corporate events as needed

• Process lunch orders as needed

• Drive proactive resolution of operational issues or challenges

• Assist with tracking licensure

• Support proofreading documents as needed

• Assist with mail services

• Able to operate and use various computer systems

• Assist with maintaining office supply inventories

• Utilize strong attention to detail when completing tasks

• All other duties as assigned

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma or equivalent required

• Bachelor’s degree preferred

• 3+ years of experience in administrative roles supporting upper management

• Excellent written, verbal, and interpersonal skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).