Executive Assistant

Contract: 12 months (extendable and renewable)

Employment: Outsourced through Manpower Middle East

Role:

Executive & Administrative Support

• Provide comprehensive calendar, inbox, and travel management for multiple SLT members
• Coordinate complex schedules across global time zones; anticipate conflicts and resolve proactively
• Prepare agendas, presentations, reports, and briefing documents for leadership meetings
• Act as primary point of contact between SLT members and internal/external stakeholders
• Screen calls, emails, and correspondence, handling matters independently where appropriate

Meetings & Events

• Organize and manage leadership meetings, board meetings, and offsites (virtual and in-person)
• Prepare meeting packs, record minutes, and follow up on action items
• Coordinate regional and global leadership events and town halls

Travel & Expense Management

• Arrange complex international travel, visas, accommodations, and itineraries
• Handle expense reports in line with company policies and ensure timely submissions

Stakeholder & Relationship Management

• Build strong working relationships with senior executives, direct reports, and global teams
• Liaise confidently with external partners, clients, and vendors
• Maintain professionalism and discretion when handling sensitive and confidential information

Process & Operational Excellence

• Streamline administrative processes and improve efficiencies wherever possible
• Maintain organized digital and physical filing systems
• Support ad-hoc projects as assigned by SLT members

Skills & Qualifications

• Bachelor’s degree or equivalent professional experience
• 7–10+ years of experience as an Executive Assistant supporting senior executives (preferably multiple leaders)
• Proven experience in a multinational organization
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word)
• Exceptional organizational and time-management skills
• High level of professionalism, discretion, and confidentiality
• Strong written and verbal communication skills in English (Arabic is a plus)