Fleet Administrator

Full job description

We are seeking a Fleet Administrator as follow:
Key Responsibilities

• Implement, monitor, and enforce fleet policies to ensure safe, compliant, and cost-effective vehicle operations.
• Oversee vehicle usage, mileage tracking, fuel consumption, and maintenance schedules.
• Ensure full compliance with safety inspections, accident reporting procedures, and emissions regulations.
• Coordinate and manage vehicle servicing, repairs, renewals, and insurance claims.
• Provide drivers with fleet safety guidelines and conduct periodic audits of driver records and vehicle logs.
• Investigate and document fleet incidents, accidents, and violations in coordination with relevant departments.
• Work closely with the Institutional Fleet Coordinator on fleet planning, reporting, and operational improvements.
• Maintain accurate and up-to-date records of fleet expenses, maintenance history, contracts, and insurance documentation.
• Prepare periodic reports on fleet performance, costs, and compliance status for management review.

Requirements:

Requirements & Qualifications

• Proven experience in fleet administration or fleet management, preferably within a large-scale or corporate environment.
• Strong knowledge of vehicle safety standards, traffic regulations, and compliance requirements, including local Qatar regulations (Traffic Department, Fahes, registration, and insurance).
• Solid experience using fleet management systems, GPS/telematics, and reporting tools.
• High proficiency in data analysis, reporting, and documentation, with strong attention to accuracy and confidentiality.
• Ability to monitor budgets, analyze costs, and support cost-control initiatives.
• Experience coordinating with vendors, service providers, insurers, and managing service-level agreements (SLAs).
• Strong analytical, problem-solving, and incident investigation skills.
• Excellent communication, coordination, and stakeholder management skills.
• Ability to work under pressure, manage multiple priorities, and meet deadlines.
• Good in English (written and spoken) is required.
• Bachelor’s degree or diploma in a related field is preferred.
• Valid Qatar Driving License is an added advantage.

Job Type: Full-time

Pay: QAR4,000.00 - QAR5,000.00 per month