HR & Admin Coordinator

Job Description

Position Title: HR & Admin Coordinator
Department: Operation Department
Reports to: Manager Operations
Location: Islamabad
Employment Type: Full-time

Position Summary:

The HR & Admin Coordinator is responsible for supporting day-to-day human resources functions and administrative operations. The role ensures effective implementation of HR policies, smooth recruitment and employee management processes, and efficient administrative support to maintain organizational effectiveness.

Key Responsibilities:

Human Resources Functions:

• Assist in the recruitment process, including job postings, screening, interview coordination, and onboarding.
• Maintain and update employee records, contracts, and personnel files.
• Support the implementation of HR policies and procedures in line with organizational standards.
• Coordinate staff orientation, training, and capacity-building sessions.
• Manage attendance records, leave tracking, and ensure compliance with leave protocols.
• Provide support in payroll preparation and staff benefits administration.
• Assist in handling employee relations issues confidentially and professionally.
• Prepare periodic HR reports for management (staff lists, turnover, recruitment, etc.).
• Processing of staff monthly salary sheet.
• Preparation and submission of online EOBI voucher, and processing of monthly EOBI payment.

Administrative Functions:

• Coordinate office administration and ensure smooth day-to-day operations.
• Manage correspondence, official documentation, and filing systems.
• Oversee office supplies, equipment, and logistics requirements.
• Support in organizing meetings, workshops, and official events.
• Liaise with vendors, service providers, and landlords for contracts and agreements.
• Ensure compliance with organizational policies for travel, procurement, and office management.
• Maintain an updated inventory of office assets and support asset management processes.
• Any other tasks as assigned by the management.

Required Qualifications and Skills:

• Master's degree in Human Resources, Business Administration, and Management.
• 2–4 years of relevant experience in HR and/or administration, preferably in NGOs or development organizations.
• Knowledge of HR best practices, labor laws, and compliance requirements in Pakistan.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HR software/databases.
• Excellent communication skills (verbal and written) in English and Urdu.
• Ability to handle sensitive information with confidentiality and integrity.
• Problem-solving mindset with the ability to work under pressure and meet deadlines.

Core Competencies:

• Professionalism and integrity
• Teamwork and collaboration
• Strong interpersonal skills
• Accountability and transparency
• Time management and prioritization