HR Officer cum Secretary

Job Summary:

We are a growing marketing management company seeking a proactive and reliable HR Officer cum Secretary to support daily HR operations while providing comprehensive administrative and executive assistance to the management team.

This role involves handling HR documentation, recruitment, employee relations, and visa processing, while also assisting the CEO and managers in business and personal matters such as travel coordination, translations, and record management.

Fluency in Arabic will be an advantage.

Key Responsibilities

Human Resources

• Manage end-to-end HR operations including recruitment, onboarding, and employee records.
• Prepare employment contracts, offer letters, and HR-related documents.
• Maintain and update HR databases, attendance, and leave records.
• Assist with payroll coordination and HR compliance requirements.
• Support employee relations, disciplinary actions, and performance tracking.
• Ensure compliance with UAE labor laws and company policies.

Administrative & Secretarial Support

• Provide executive assistance to the CEO and management team.
• Schedule meetings, prepare reports, minutes, and correspondence.
• Maintain confidentiality of sensitive company and employee information.
• Handle general office administration and ensure efficient workflow.

Visa & Government Liaison

• Coordinate with PRO for staff visa processing, renewals, cancellations, and Emirates ID.
• Prepare supporting documents for visa applications, attestations, and NOCs.
• Liaise with MOFA, notary public, embassies, and other authorities as needed.

Documentation & Record Management

• Maintain and organize company documents including trade licenses, contracts, permits, and HR files.
• Track document renewals and ensure proper filing and easy retrieval.
• Support compliance with legal and audit requirements.

Executive & Personal Assistance

• Assist management with personal matters such as rent contracts, travel arrangements, and cheque processing.
• Translate documents between English and Arabic when required.

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, or related field.
• Fluent in English; Arabic is a strong advantage.
• Minimum 2–3 years of HR or administrative experience in the UAE.
• Solid understanding of UAE labor law, visa, and residency processes.
• Skilled in Microsoft Office (Word, Excel, Outlook).
• Excellent communication, organization, and multitasking abilities.
• Discreet, dependable, and able to handle confidential information professionally.

To Apply:
Send your CV with recent photo.

Job Types: Full-time, Permanent, Contract
Contract length: 24 months

Pay: From AED3,000.00 per month