HR Operation Executive

Job Description:
A leading company in the Logistics and maritime industry is looking for a diligent and detail-oriented HR Operation Executive to join their growing team. In this role, you will be responsible for supporting the daily operations of the HR department, ensuring the smooth functioning of various HR processes and administration.
You will play a crucial role in streamlining HR systems, managing employee records, and assisting with recruitment and onboarding processes. Your contribution will help to create a positive employee experience and support the overall HR objectives of the company.

Key Responsibilities:

• Payroll Administration & Execution:
• Process monthly payroll cycles accurately and on time, including fixed salaries, variable compensation, overtime, and all statutory deductions (income tax, social insurance, etc.).
• Ensure payroll transactions are compliant with labor laws, social insurance, tax regulations, and internal policies.
• Assist of payroll-related entries and coordinate with Finance for accurate payroll accounting.
• Recommend process improvements to enhance efficiency, accuracy, and compliance of payroll operations.
• Support in the evaluation and implementation of HRIS and payroll systems for automation and self-service capabilities.
• Personnel & Social Insurance Administration:
• Handle all matters related to social insurance for new hires, existing employees, and resignations, ensuring full compliance with Egyptian labor laws.
• Maintain accurate employee records and ensure timely submission of all governmental forms to labor and insurance offices.
• Assist in the annual salary review process, merit increases, and compensation adjustments within approved policies and budgets.
• Compensation Management Support:
• Assist regular benchmarking and market analysis to ensure internal equity and external competitiveness in compensation and benefits.
• Support the implementation of salary scale adjustments based on market conditions and organizational needs. Budgeting & Reporting:
• Contribute to the preparation of manpower and payroll budgets in coordination with the Compensation Section Head and Finance.
• Provide regular and ad-hoc reports on payroll, headcount, turnover, absenteeism, and other HR metrics to support management decisions.
• HR Systems & Records Management:
• Ensure accurate and up-to-date employee data on the HRIS system, reflecting all personnel transactions (hiring, transfers, promotions, terminations, etc.).
• Monitor and ensure compliance with time and attendance systems in alignment with company policy and labor law.
• Support the administration of employee benefits programs (e.g., retirement, pension, allowances) in alignment with company policies.
• Policy Compliance & Audit:
• Ensure adherence to internal policies, labor laws, and audit requirements related to payroll and personnel records.
• Address and close identified audit gaps by providing accurate data and necessary documentation.
• People Communication:
• Provide guidance to employees and management on payroll, benefits, and personnel-related matters.
• Support HR in disciplinary processes related to payroll or attendance discrepancies, ensuring compliance with labor law.
• Assist in handling expat work permits and residence permits, maintaining accurate and updated records.
• Ensure effective archiving of employee files and payroll documents for audit readiness and legal compliance.

Requirements:
Job Requirements:

• 3:5 years’ Experience working with Contractor labor Management
• Strong Knowledge in Payroll Cycle
• V. Good English Language Skills
• V. Good Analytical skills
• V. Good MS. Office Programs: Word, PowerPoint, Outlook
• Advanced Excel, Prefer using Power BI
• V. Good Negotiation skills
• Strong Communication skills
• Monitor and complete contract close-out, Extension or renewal as appropriate

Benefits:
Attractive Package