IT Project Manager

Engagement Type

Contract

OPERATIONAL
REQUIREMENTS:

The PM directs,
administers, manages, and facilitates enhancement, re-engineering of a
business process or a developmental project. The PM is the individual
ultimately responsible with the Bureau of EMS, Executive Sponsor, Vendor,
various impacted IT areas and other stakeholders as defined. The PM’s primary
responsibility is to drive the entire effort from start to finish. The PM must
ensure that the project is completed on schedule, within the defined budget
and that the final product meets the business, technical, and established
quality requirements.

The selected
contractor must be familiar with the five (5) phases along with
inputs/outputs identified by the Project Management Institute (PMI) that
combine to turn a project idea into a working product. The PM will need to rely on their proven experience
leading projects to a successful implementation, and their judgment, to plan
and accomplish goals. Strong interpersonal skills are required when consulting
with the program area and various IT teams to define requirements and to analyze
and resolve problems, ensuring collaboration and agreement with recommended
solutions. The role description is
outlined below:

• Direct,

administer, manage, and facilitate an enhancement, business process
reengineering or development of a high priority, high profile, and
commonwealth enterprise - wide information technology project of strategic
importance.

• Accountable for

activities with excess delivery cycles of 8 to 12 months.

• Manage,

coordinate, and establish priorities for complete life cycle of projects
including the planning, design, programming, testing, and implementation of
business solutions designed to meet requirements of various departments in
the commonwealth.

• Responsible

for the development of estimates for the enhancement, business process
re-engineering or development effort in planning, analysis, design,
construction, testing, and implementation.

• Works

with team leads to adjust and revise project estimates when necessary.

• Ensure

new project estimates are approved by the client and agreed upon.

• Develop

the detailed Project Management Plan for the enhancement, business
process re-engineering or development effort.

• Accountable for the

approval and sign-off of the Project Management Plan with customer
representatives, and all affected project stakeholders.

• Accountable

for delivery of all work tasks identified in the Project Management Plan
and Project Schedule.

• Design project

plans, which identify needs and define major tasks and milestones, based on
scope, resources, budget, and personnel.

• Ensure

that tasks provide value and support the strategic direction of the
project and meet service commitments.

• Manage,

and track the project progress against the project schedule.

• Monitor

project milestones and phases and take corrective action as needed to
ensure the project is on schedule.

• Monitor

and track the project budget and advise necessary stakeholders.

• Plan,

organize, prioritize, and manage multiple work efforts across the
project team.

• Notify

team members of project timelines, milestones, phases, work requests,
target dates, and approved executable work packages.

• Responsible

to schedule or monitor status reviews, project management inspections,
and software quality assurance work product and process reviews with the
appropriate stakeholders.

• Responsible

for the capture and reporting of required project management metrics.

• Analyze

and distribute reports on project metrics associated with work items
related to improvement measures.

• Ensure

all changes to scope follow processes outlined in the Change Management
Plan and are documented.

• Create,

review, and obtain approval of the Communication Plan and Deliverables
Matrix to ensure effective communication with all stakeholders and
management.

• Prepare

status reports on a periodic basis for the project team, team leads,
group leads, Sponsor, and appropriate stakeholders

• Report status

and recommendations to senior leadership as needed.

• Follow

HHS DC IT PMO methodology to ensure consistency throughout the various
IT and program areas by reviewing the project standards and procedures
with project team members.

• Provide

input and support for continual improvement within the HHS DC IT PMO to
better service the HHS DC supported program areas.

• Mentor less

experienced project management project staff to build overall understanding
of project management when needed.

• Work

closely with HHS DC IT Application, Data Warehouse, Informatics,
Solution Management, Networking, Security and Service Management teams,
as required, identifying tasks for the project schedule to support the
implementation.

• Facilitate

discussions between IT areas and vendors with focus on solution(s) to
ensure the needs/requirements of the program area are achieved.

• Anticipate

issues and proactively address them. Identify and manage project risk
and issues, through the use of a RAID+ Log. Develop risk mitigation strategies tracking
to closure. Engage management in
a proactive manner.

• Identify

and track issues in the RAID+ Log.

• Build

and maintain relationships with key stakeholders and customer
representatives.

• Serve

as the primary point of contact for all project-related issues and the resolution
of issues.

• Communicate

effectively with customers and software / hardware suppliers supporting
the commonwealth as appropriate.

• Communicate

to team members how their work assignments relate to and help achieve
project objectives.

• Accountable

for the final project management evaluation review with stakeholders. Manage
and track the project status against the project schedule.

• Following

the HHS DC Daptiv guidelines, provide weekly project updates.

• Coordinate

system testing with appropriate staff resources.

• Deliver

presentations, as necessary.

• Ensure

project compliance with HHS DC standards and procedures.

• Develop

and facilitate the achievement of project service commitments.

• Ensure

that tasks provide value and support the strategic direction of the
project.

• Balance

workload with project members’ capacity.
Engaging management in a proactive manner.

• Plan,

coordinate, and conduct training and orientation sessions.

• Accountable

for peer reviews with the appropriate project team resources.

• Coordinate

and present proposals, as necessary.

• Identify

and manage project risk, and develop risk mitigation strategies, and
track to closure.

• Plan

project specific training and orientation needs.

• Complete weekly timesheet

reporting in PeopleFluent/VectorVMS by close of business (COB) Friday.

• Provide weekly personal

status reporting by COB Friday submitted on SharePoint.

• Following the guidelines of

the HHS DC PMO set-up a project SharePoint site and utilize Microsoft
Teams for key documentation.

Required/Desired Skills

Skill Required/Desired Amount of Experience At least 7 years of relevant Project Manager experience directly managing technical initiatives with a large complement of project team members. Required 7.0 Years Project Management Professional (PMP) certification for a minimum of //'5//' years preferably through the PMI Institute. Required 5.0 Years A four (4) year college degree or equivalent technical study is preferred Highly desired Experience implementing SaaS solutions. Highly desired Strong background in Public Health with an emphasis on Emergency Medical Services (EMS). Highly desired