Logistics Coordinator

Job Summary

The Logistics Coordinator is responsible for planning, executing, and monitoring logistics activities related to import and export of furniture, local transportation, loading/unloading, and coordination with freight forwarders, transporters, and SAIF Zone authorities. The role is operational and execution-focused, supporting smooth material movement while ensuring compliance with Free Zone regulations.

Key ResponsibilitiesImport & Export Operations

• Coordinate import and export shipments of fabricated equipment, panels, skids, and packages
• Prepare and verify shipping documents including:
• Commercial invoices
• Packing lists
• Certificates of origin
• Delivery notes
• Coordinate with freight forwarders, clearing agents, and SAIF Zone customs for timely clearance
• Track shipments and update internal teams on delivery status

Local Transportation & Handling

• Arrange local trucking for inbound and outbound materials and finished equipment
• Coordinate loading and unloading activities at factory, ports, and customer sites
• Ensure proper packing, lashing, and securing of equipment during transport
• Plan transportation based on equipment size, weight, and handling requirements

Warehouse & Yard Coordination

• Coordinate material movement between:
• Dispatch area
• Maintain records of incoming and outgoing materials and equipment
• Coordinate with stores and production teams for readiness of dispatch

Compliance & Documentation

• Ensure logistics activities comply with:
• SAIF Zone regulations
• UAE customs and transport rules
• Maintain accurate logistics records and files for audits and Free Zone inspections
• Support preparation of documents for gate passes, delivery permits, and vehicle access

Cost & Vendor Coordination

• Obtain and compare quotations from transporters and freight forwarders
• Assist in controlling logistics costs and improving efficiency
• Maintain coordination with approved logistics vendors

Authority & Responsibility

• Authorized to coordinate logistics activities within approved operational procedures
• Responsible for timely and safe movement of materials and equipment
• Accountable for accuracy of logistics documentation

Qualifications

• Diploma or Bachelor’s Degree in Logistics, Supply Chain, Business Administration, or related field

Experience Requirements

• 3–6 years of experience in logistics coordination
• Familiarity with import/export procedures in UAE Free Zones, preferably SAIF Zone

Skills & Competencies

• Good knowledge of UAE import/export documentation and procedures
• Experience coordinating local trucking and equipment handling
• Strong organizational and communication skills
• Working knowledge of MS Excel and basic ERP systems
• Ability to coordinate multiple shipments and priorities

Working Conditions

• Office-based role with frequent coordination at factory yard and loading areas
• Occasional interaction with ports, transporters, and SAIF Zone authorities

Health, Safety & Environment (HSE)

• Follow company and SAIF Zone HSE policies
• Ensure safe loading, unloading, and transportation practices
• Report unsafe conditions or incidents immediately

Suitable for:

• SAIF Zone visa and labour classification
• Internal HR and operational documentation

Job Types: Full-time, Permanent

Work Location: Saif Zone

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Experience:

• Custom Saif Zone: 2 years (Required)