Office Administrator

The Office Administrator is responsible for the day-to-day operation of IRG’s Corporate Office and serves as a central support resource across departments. This role ensures the office runs smoothly, information flows efficiently, and administrative processes are executed accurately and on time.

This position is ideal for a strong administrative professional who enjoys structure, coordination, and being the go-to person for keeping things organized, without the expectations of an executive assistant role.

Primary Responsibilities

Office & Administrative Operations

• Manage the front desk, including answering phones and greeting visitors.
• Open, sort, and distribute incoming mail and coordinate outgoing mail and overnight deliveries.
• Maintain office supplies, kitchen areas, and shared spaces.
• Schedule messenger services and coordinate office vendors.
• Plan and support internal meetings and events, including logistics and materials.

Administrative & Departmental Support

• Prepare and distribute routine correspondence, reports, spreadsheets, and presentations.
• Maintain organized real estate and corporate documentation with a high level of accuracy.
• Download and save monthly AP reports from the Accounting System.
• Assist Accounting and Legal teams with administrative tasks such as deposits, payables, and time entry.
• Support departments with special and ongoing projects as assigned.

Coordination & Communication

• Communicate with internal teams and nationwide offices to support administrative needs.
• Follow up on open items to ensure tasks are completed on time and accurately.
• Serve as a reliable point of contact for day-to-day office coordination.

Qualifications

• Highly organized with strong attention to detail.
• Comfortable managing multiple tasks and priorities.
• Clear and professional communicator.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Dependable, adaptable, and willing to take ownership of administrative processes.

IRG Realty Advisors participates in E- Verify. For more information on E- Verify, please visit e-verify.gov.

IRGRA provides equal employment opportunities. Discrimination of any type will not be tolerated. IRGRA is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or any other characteristic protected by state, federal, or local law. In compliance with the Americans with Disabilities Act Amendments Act (A.D.A.A.A.), if you have a disability and would like to request an accommodation to apply for a position, email agreen@irgra.com.

All employment offers are contingent upon the successful completion of a background check, which includes a seven-year lookback, and a drug screening. These screenings will occur after the offer is accepted.