Office Manager

Overview

We are seeking an energetic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of a multi-company business environment. This role is critical in supporting both administrative and operational functions, with a strong emphasis on advanced computer skills, technical problem-solving, and technical documentation development.

The ideal candidate will be highly tech-savvy, capable of managing systems, troubleshooting issues, and producing professional technical and engineering documentation, while also handling shipping, logistics, and material coordination. This position is ideal for someone who thrives in a fast-paced environment and can bridge the gap between office management, technical systems, and documentation workflows.

ResponsibilitiesAdministrative & Multi-Company Coordination

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Oversee calendar management and scheduling using Google Workspace, Microsoft Office, and related tools
• Coordinate administrative activities across multiple affiliated companies, ensuring organization and efficiency
• Handle data entry, document management, and proofreading with high accuracy across multiple entities
• Support bookkeeping activities using QuickBooks or similar accounting software

Technical & Computer Systems (HIGH PRIORITY)

• Manage and maintain digital workflows, file systems, and cloud platforms (Google Drive, SharePoint, Dropbox, etc.)
• Troubleshoot day-to-day computer, software, and system issues independently
• Set up and maintain computers, printers, and office technology
• Work extensively in Excel/Google Sheets for data tracking, reporting, and analysis (formulas, structured data, etc.)
• Assist with process automation and system improvements to increase efficiency
• Manage large volumes of digital data across multiple companies
• Support onboarding and management of tools such as CRM systems, project management platforms, and contractor systems (e.g., Upwork)

Technical Documentation & Engineering Support (HIGH PRIORITY)

• Create, edit, and maintain professional technical documentation using Microsoft Word and related tools
• Develop and update engineering-related documents, including specifications, procedures, reports, and compliance documentation
• Format documents to high professional standards, including proper structure, tables, headers/footers, and consistency
• Convert, compile, and generate high-quality PDF documents from Word, Excel, and other formats
• Ensure all documentation is accurate, well-organized, and version-controlled across multiple companies
• Assist in preparing documentation for certifications, regulatory filings, internal processes, and project deliverables
• Maintain organized digital libraries of all technical and operational documents
• Support leadership and engineering teams in drafting, editing, and finalizing documentation

Operations, Shipping & Logistics

• Manage shipping and receiving operations, including preparing shipments, tracking deliveries, and coordinating with carriers
• Maintain inventory tracking systems for equipment, materials, and office supplies
• Coordinate procurement and restocking across multiple companies
• Assist with material preparation, packaging, and staging for projects or job sites
• Work with vendors and suppliers to ensure timely delivery and accuracy

Production & Coordination Support

• Assist with light material production coordination, including organizing components and tracking parts
• Maintain labeling, documentation, and organization of materials
• Support project coordination by tracking materials, timelines, and readiness

General Office Support

• Coordinate office supplies and maintenance requests
• Provide customer support via phone and email
• Assist with clerical tasks, reporting, correspondence, and personal assistant duties
• Identify opportunities to improve workflows using technology

Experience

• Proven office management or administrative experience, preferably across multiple companies or business units
• Strong technical/computer skills are REQUIRED, including:
• Advanced Microsoft Word (document formatting, templates, structured documents)
• Microsoft Excel / Google Sheets (data tracking and reporting)
• Google Workspace and cloud file systems
• Demonstrated experience creating technical documentation, engineering documents, and professional PDFs
• Ability to format and produce high-quality, client- and investor-ready documents
• Experience troubleshooting basic IT/software issues independently
• Familiarity with QuickBooks or similar accounting software
• Experience with shipping/logistics, inventory tracking, or operations coordination preferred
• Strong attention to detail and organizational skills
• Ability to handle both technical documentation work and hands-on operational tasks
• Bilingual abilities are a plus
• Strong problem-solving mindset and ability to learn new systems quickly

Closing

Join a fast-growing, multi-company organization where your technical skills, documentation expertise, and operational capabilities will play a critical role in driving efficiency and supporting growth. This role is ideal for someone who enjoys working with computers, producing high-quality documentation, and contributing across both administrative and technical functions.

Pay: $85,000.00 - $105,000.00 per year

Work Location: Hybrid remote in Murphy, TX 75094