Office Manager

About us

The Batallan Group is the parent company of facility maintenance & painting companies located throughout the South East United States.

Office Manager

Duties:

-General & Administrative tasks (Mac friendly)

-Work Order Management (Create, Assign & track in Aspire)

-Manage incoming opportunities & existing Contracts (in Aspire)

-Collaborate on Estimating & Scheduling (with the team & in Aspire)

-Inventory

-Reporting - to Bookkeeper for invoicing, expense tracking, EOM PO's & HR Director for payroll hours.

-Account Reconciliation (in Aspire)

-Preparation of bids & proposals for prospective clients.

-Participate in networking events, conferences, and other business development activities.

- Act as a central POC between departments & clients when necessary.

-Phones, mail sorting, welcoming guests.

Requirements:

- Previous experience as an office manager role required

- Proficient in Microsoft Office Suite (Word, Excel, Outlook)

- Strong attention to detail and excellent proofreading skills

- Familiarity with Aspire software is a plus

- Knowledge of industry office procedures is beneficial

- Excellent communication and customer service skills

- Ability to prioritize tasks effectively

- Strong organizational skills

-Spanish speaking required

This position offers the opportunity to work in a dynamic office environment and gain invaluable experience. If you are a motivated individual with strong organizational skills and a passion for providing excellent customer service, we encourage you to apply.

Please note that only qualified candidates will be contacted for an interview.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Language:

• English & Spanish (Required)

Work Location: In person