Office Manager (Philadelphia)

The first 3 letters in workplace safety are Y-O-U!

TK Elevator is currently seeking an experienced Office Manager in Philadelphia, PA

Responsible for successfully managing the branch’s administrative processes and employees to ensure the branch operates in an efficient and cost-effective manner. Administrative responsibility for multiple locations inclusive of Boston, MA, Providence, RI and Maine offices.

ESSENTIAL JOB FUNCTIONS:

• Fosters a culture of safety among all employees. Includes participation in safety meetings and maintaining safety training logs, safety files; audit records, meeting minutes; facilitates safety processes and standards, annual fire drills, and updates annual emergency action plans. Ensures required safety alerts and other mandatory postings are posted and available to all employees in the branches.
• Manages the day-to-day administrative functions of the branch. Includes fostering a culture of compliance by ensuring that all Corporate, Regional, District and Branch processes are followed.
• Trains and cross-trains all branch administrative employees so that all administrative functions are performed correctly, consistently and in a timely manner.
• Works in human resources capacity by approving time and attendance for direct reports; assists operations managers with performance management process; informs regional human resources of employee changes. Ensures distribution of and adherence to Corporate and Regional Human Resources policies
• Processes all new hire paperwork and submits to Regional Human Resources. Includes reviewing Company information with new hires; instructing them on Corporate Compliance training. Creates safety folder and new hire folder for union and non-union employees. Update required personnel and safety file items as needed, at minimum annually
• Assists Branch Manager and Operations Managers in coordinating disciplinary employment actions and terminations with Regional Human Resources and Labor Relations. Coordinates notifications to all relevant internal parties when branch employee exits the Company
• Facilitates communication between branch and district office and staff.
• Supervises month-end branch accounting close to ensure that all data and information is reported correctly to Regional Accounting prior to the set deadlines. Participate in branch operational and sales meetings – takes minutes and tasks action items
• Performs branch accounting tasks as needed. Assists District and Regional Shared Services with extra billings, accounts receivable, accounts payable, operations administration, payroll and other matters as requested
• Participates in branch/region AR calls. Assists and manages action items for the branch and aides in collection disputes. Provides copies of invoices for branch sales or customers, as needed
• Maintenance of facility with Branch Manager and Landlord
• Oversees processes and assists with compiling data/information for legal for First Report of Incidents and/or lawsuits
• Assists operations managers with overseeing branch vendors and subcontractors. Assist in onboarding new vendors and completing any and all paperwork.

EDUCATION & EXPERIENCE:

• College degree in business administration; or two years of office management experience; or an equivalent combination of education and experience
• Minimum 3 years experience working in a professional office environment in a similar industry preferred
• Knowledge of federal, state and local laws involving equal employment opportunity, employee leave, anti-trust and conflict of interests
• Intermediate to Advanced Working Knowledge of Microsoft Word, Excel and PowerPoint is required. Experience working in an ERP platform (Oracle, SAP, etc…) strongly preferred
• Ability to understand and apply Company policies and ensure adherence to Company separation of duties and controls.

Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered

• Medical, dental, and vision coverage
• Flexible spending accounts (FSA)
• Health savings account (HSA)
• Supplemental medical plans
• Company-paid short- and long-term disability insurance
• Company-paid basic life insurance and AD&D
• Optional life and AD&D coverage
• Optional spouse and dependent life insurance
• Identity theft monitoring
• Pet insurance
• Company-paid Employee Assistance Program (EAP)
• Tuition reimbursement
• 401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed.

Additional benefits include:

• 15 days of vacation per year
• 11 paid holidays each calendar year (10 fixed, 1 floating)
• Paid sick leave, per company policy
• Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment)

Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies.

TK Elevator is an equal opportunity employer and committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, color, religion, sexual orientation, gender identity, national origin, disability, and veteran status or any other protected status required by applicable law.

Applicants with disabilities who require reasonable accommodation in connection with the application process are encouraged to email us directly at ElevatorJobs.ams@tkelevator.com or call 1-844-427-5461.