Operations Executive

We are looking for a detail-oriented and organized Operations Executive to support daily operational activities, data management, reporting, and documentation processes. The ideal candidate will ensure accuracy in records, maintain operational databases, process quotations and sales orders, and support business functions through efficient coordination and reporting.

Key Responsibilities

• Accurately enter and maintain customer, sales, and operational data in company systems.
• Manage and update large spreadsheets and databases with high attention to detail.
• Verify and cross-check information to ensure data accuracy and consistency.
• Generate reports for internal teams and external stakeholders as required.
• Prepare and process Sales Orders (SO) efficiently and accurately.
• Create and maintain Business Development (BD) quotations and update the BD Live Sheet regularly.
• Prepare Technology Refresh (TR) documents with complete and accurate details.
• Retrieve and provide operational data to support business decisions and daily activities.
• Perform routine system updates, data backups, and record maintenance.
• Organize and maintain structured documentation and filing systems.
• Coordinate with internal departments to ensure smooth operational workflow.

Requirements

• Bachelor’s degree in Business Administration, Operations, or a related field preferred.
• 1–3 years of experience in operations, administration, data management, or a similar role.
• Strong proficiency in Microsoft Excel and Google Sheets.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication and coordination abilities.
• Experience with CRM/ERP systems is a plus.
• Familiarity with quotation preparation, sales order processing, or government procurement portals is an advantage.

Skills

• Data Entry & Management
• Operational Coordination
• Reporting & Documentation
• Spreadsheet Management
• Time Management
• Problem Solving
• Communication Skills
• Process Accuracy & Compliance

Work Location: In person