Payroll Data Coordinator - Internal Candidates Only

Starting Wage: $25.00

Company Standards

At Angel of the Winds, the World’s Friendliest, Casino Resort we require all employees to provide exceptional guest service with a positive and outgoing attitude. We value all guests and team members through our guiding values; Welcoming, Engaged, Accountable, Customer Experience, and Team. We have a commitment to understand, define, and deliver what our guests want and represent our company by being professional and courteous to all.

Responsibilities

• Compiles, inputs and audits payroll data submitted by departments and employees, including electronic time records, time off requests, insurance, 401(k) deductions and tips.
• Contact various departments to verify missed punches and timecard errors.
• Processes Payroll Change Notices. Ensures accuracy of the information provided on the forms such as effective dates, retro dates, address changes etc.
• Produce reports as necessary upon department requests.
• Performs follow-up work to ensure all documents are completed with necessary data and supporting documents.
• Performs complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for entering data. Check and correct entries for input errors.
• Processes direct deposit information/changes as requested by team members.
• Performs special analysis as required.
• Distributes timecard reports to managers/CFO for signature. Tracks and assures all required reports have been returned for audit purposes.
• Reports to department Supervisor/Manager regarding daily/weekly payroll issues.
• Handles all missing punches and timecard exceptions.
• Photocopies documents, collates, assembles and distributes payroll materials.
• Organizes, runs and distributes reports in a timely manner.
• Greets and interacts with employees in a friendly, professional, and attentive manner - both on the telephone and in person.
• Responds to employee’s requests in a timely, attentive and professional manner.
• Ensures exceptional guest service to internal and external customers.
• Performs controls to ensure accuracy of all payroll related information.
• Ensures security and confidentiality of all payroll and personnel records.
• Generate reports as requested by other departments.
• Learn and maintain knowledge of current and applicable payroll laws and regulations.
• Ability to use the latest Windows version, Excel, Word and other computer software.
• Complete all work in a timely and satisfactory manner.
• Obtains and restocks supplies as needed.
• Correctly complete all required paperwork per company procedure.
• Attends all mandatory department, casino and/or training meetings.
• Follows all department and casino policies, procedures, and regulations as required.
• Ensures compliance with Tribal, State, Federal, and NIGC regulations.
• Ensures control/protection of company assets as applicable.
• Works days, nights, weekends, special events, overtime and holidays as needed.
• Duties, responsibilities, requirements and expectations pertaining to this job are subject to change as needed.
• Hours are determined by 24-hour schedule and subject to change.
• Other duties as assigned.

Qualifications

Associates degree from two-year College or technical school; or four years related experience and/or training; or equivalent combination of education and experience.
Ability to work independently, follow up and perform assignments with moderate direction.
Exceptional organizational, communication, and guest service skills required.
Ability to interact positively with employees, supervisors, managers and external customers.
Knowledge of principles and practices of general business administration including personnel practices, employment and payroll laws, and general accounting practices.
Must be customer service oriented and have excellent verbal and written communication skills with the ability to multi-task and work independently.
Ability to work in a challenging environment dealing with sensitive issues and maintain confidentiality with strong attention to detail and excellent problem solving, organizational, and time management skills.
Ability to maintain professional, courteous, and effective working relationships with all levels of the organization and outside business contacts.
Proven intermediate skills in Windows, MS Office Programs (Word & Excel), and experience with database systems. Ability to prepare reports, correspondence, charts, forms and other information and instructions.
Ability to work in a fast-paced and multi-tasking environment required.
Skills in solving practical problems and dealing with situations where only limited standardization exists.
Knowledge of principles and practices of general business administration including personnel practices, employment and payroll laws, and general accounting practices.
Skills in identifying and resolving administrative problems under pressure conditions.

Certificates, Licenses, Regulations

Must be able to obtain and maintain a Class A/3 gaming license from the Stillaguamish Tribal Gaming Agency and the State of Washington.

Physical Demands
Constantly requires the ability to receive detailed information through oral and written communication. The position requires exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Requires repetitive movement daily with sedentary work, occasional bending and crouching. There are no adverse conditions, but employees are exposed to tobacco smoke on a regular basis. This is a 24-hour, 7 day-a-week work operation.