Payroll Representative - Lee Agency/Brighton Consulting Group

Brighton Consulting Group (BCG), a Lee Agency Company

Company Overview:

“Supporting Iowa providers of long-term care in enhancing the quality of life for those in their service.”

Our mission centers on delivering professional and technical consulting services with high standards of professionalism and integrity in our relationships with clients and others.

Position Summary:

This Payroll Representative position will be responsible for processing facility payroll, calculating and reporting retirement benefits, submitting state and federal tax deposits, preparing quarterly and annual payroll tax documents, and understanding and complying with ACA and PBJ requirements. This position will report directly to the Payroll Supervisor.

This role will require commuting to Coralville, Iowa for training (typically 6 months), then transitioning to a permanent onsite office location in Muscatine, Iowa.

General Job Duties:

• All employees are responsible for a basic knowledge of the employee handbook and must conduct themselves with behavior that supports these values.
• All employees are responsible for making the most of their working time and reach maximum potential by being on time for appointments, checking voicemails/emails as appropriate, and completing deadlines in a timely manner.
• All employees will specifically be trained on their job duties, however; other mandatory trainings may be deemed appropriate by management for one or all members of the team.
• All employees must occasionally collaborate with the leadership team to create, revise, and maintain accurate job descriptions.
• All employees must keep client information confidential and in accordance with regulations.

Essential Job Functions:

• Process, enter, and balance payroll of the assigned clients without errors.
• Comply with ACA and PBJ reporting requirements in a timely and accurate manner according to your supervisors’ specifications.
• Process and prepare quarterly and annual payroll tax documents such as 941, state withholding, SUTA, FUTA, and W-2’s.
• Conduct yourself professionally with clients and other team members at all times. Escalate customer and/or account concerns to your direct supervisor. Ensure the highest level of customer service possible.
• Familiarize yourself with and regularly use the BCG Chart of Accounts and the Wellsky payroll codes.
• Other projects and/or duties as assigned.

Position Requirements:

The requirements listed below are representative of the knowledge skills and abilities required. Employees who do not possess the requirements for a job at the time of hire will not be considered for the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Skills and Experience:

• Capable of working effectively, independently, and in a team environment
• Self-motivated, goal, and detail oriented
• Flexible and adaptable to a changing work environment
• Able to prioritize multiple tasks and manage time efficiently
• Basic proficiency with financial duties pertaining to business operations
• Efficiency using Microsoft Word and Excel
• Flexibility pertaining to client needs and requests

Desired Skills and Experience:

• Wellsky Software
• Experience with HIPPA compliance and PHI
• Payroll, Accounts Payable, or similar Accounting related work experience
• An Associate Degree in Accounting or similar field

Language Requirements:

The primary language of Brighton Consulting Group is English. Excellent communication skills are defined as the ability to:

• Actively listen for total comprehension
• Ask questions that enhance the understanding of a certain topic
• Relay information and/or instruction in a descriptive and understandable fashion in both written and verbal forms

Physical Requirements:

Occasional lifting up to 20 lbs. may be necessary from time to time. Must be able to sit for long periods of time, use fine motor skills, have the ability to view a computer monitor, and type (up to 8 hours a day). Additionally, there may be exposure to moderate noise levels due to the office functions (i.e. talking, printing, copying, etc.)

FLSA Status:

Non-exempt/Hourly: This position is paid an hourly rate and therefore is eligible for 1.5 times the normal wage for every hour over 40 worked in a given work week. Overtime must be preapproved by your supervisor.

Employment Status:

Full time: This position at BCG requires at least 40 hours a week. Occasionally, time over 40 hours may be necessary to meet the requirements of the position. Full-time employees are eligible for employee benefits.

Supervision Requirements:

This position supervises: None.

This position reports to: Payroll Supervisor but could change to report to a different Expense Cycle Supervisor or the Expense Cycle Manager depending on business need.