Payroll Supervisor (PAYROLL SUPV 1)

Under the general supervision of the Assistant Payroll Director, assist faculty and staff in meeting their teaching, research and operational needs by providing accounting and management services for all campus and departments and units. The Finance/Payroll Services Division is staffed by 17 FTE with the primary responsibility for the accurate and timely issuance of paychecks to employees. The Division manages all payroll accounting functions, including reconciliation of balance sheet accounts and reporting to various local, state, and federal agencies; interpreting and applying federal and state laws and regulations concerning withholdings and reporting; ensuring compliance with requirements of the Internal Revenue Service, Franchise State Tax Board, Social Security Administration and various other agencies; advising and training campus departmental users on payroll policies, procedures and systems. The Division functions in support of the entire UCD community, including the UC Davis Health System located in Sacramento. This position is charged with managing workloads and evaluating the work of staff, and training teams. These teams are responsible for the timely completion of payroll calculations, activities related to payroll processes, and customer assistance; provide documentation, provide records maintenance and retention services, verify employment and respond to subpoenas in accordance with established policies and procedures. Additionally, this position is responsible for payroll accounting; managing payroll and benefits payments relative to deceased employees; administering and coordinating benefit eligibility and providing oversight of payments to non-resident employees. This position is one of five supervisors in the Payroll Services Division of Finance.

Apply By Date: April 30, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor’s degree in related area and/or equivalent experience.
• Experience with complex interface and data integrity issues with payroll, HRIS, time and leave reporting, Employee Self-Serve applications, internal and automated feeds from campus departments and outside sources.
• Experience consulting, testing, communicating, and implementing new functionality, upgrades, reporting, and data integrity for various campus systems, including automated payroll, HRIS and accounting systems.
• Knowledge and experience in interpreting various Payroll/HR/Tax related policies procedures, and regulatory requirement (e.g. federal and state wage and labor laws, federal and state tax withholding regulation; governmental compliance; non-resident employee issues; W-2 reporting; wage attachments and garnishments; collective bargaining agreements with complex applications, etc.).
• Demonstrated experience with automated payroll, general ledger, human resources, and time and attendance systems and practices.
• Knowledge and experience working with GAAP – Generally Accepted Accounting Principles, GASB – Government Accounting Standard Board, FASB – Financial Accounting Standard Board, Office of Management and Budget (OMB) Circular A-21.
• Supervisory skills to recruit, train, monitor and evaluate work of others.

Preferred Qualifications

• CPP certification preferred.
• Experience with UC Policies and Procedures.
• Knowledge of college and university accounting practice and theory related to payroll, human resources, taxes, and benefits.
• Knowledge of large-scale integrated systems.

Key Responsibilities

• 35% - Payroll Audit Reconciliation
• 30% - General Payroll Duties
• 25% - Supervision
• 10% - UCPath and Time & Attendance Support

Department Overview

This department is charged with providing the highest quality payroll and financial services to the University community. This highly technical and specialized function is critical to the business continuity of the University and is achieved by facilitating the timely and accurate disbursement of approved employee compensation, satisfying compensation-related employer obligations and ensuring appropriate and accurate accounting and reporting for all University compensation costs. The department consists of two primary teams: the operations team oversees UCPath and payroll policies and procedures, internal controls, time keeping, and provides help desk and FAQ functionality to support customer requirements; the general ledger and systems team oversees the UCPath financial systems including the interface between systems and accurate recording and reporting of compensation and benefits costs for university and non-university stakeholders.

POSITION INFORMATION

• Salary or Pay Range: $69,600.00 - $124,200.00/year (Department budgeted salary range: $69,600 - $96,300/yr. Commensurate with experience.)
• Salary Frequency: Annual
• Salary Grade: 21
• UC Job Title: PAYROLL SUPV 1
• UC Job Code: 006940
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8:00 AM - 5:00 PM
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is 100% remote

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Employee is personally responsible for following health and safety guidelines/instructions. Restricted vacation during peak periods.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks