Personal Assistant / Secretary

Job Summary:

Provides high-level administrative support to ensure the efficient operation of the GM’s office. Requires discretion, initiative, and the ability to manage multiple tasks with professionalism and confidentiality.

Key Responsibilities:

• Act as the point of contact between the General Manager and internal/external stakeholders.
• Manage the General Manager’s calendar, schedule appointments, and coordinate meetings.
• Prepare and edit correspondence, reports, presentations, and other documents as required.
• Maintain and organize files, records, and documents in a confidential and systematic manner.
• Attend meetings, take minutes, and follow up on action items.
• Handle travel arrangements including flights, accommodation, visas, and itineraries.
• Screen and prioritize emails, calls, and requests directed to the General Manager.
• Coordinate and communicate effectively with department heads and other staff.
• Assist in planning and organizing company events, business reviews, and presentations.
• Monitor and replenish office supplies for the executive office.
• Perform other administrative and secretarial duties as assigned.
• Performs other duties assigned.

Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• At least 3 years proven experience as an executive assistant, secretary, or in a similar role.
• Experience in the F&B, hospitality, or corporate sector is an advantage.
• Knowledge of document management and filing systems.
• Time management and proactive problem-solving skills.
• Excellent verbal and written communication skills in English (Arabic is a plus).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Discretion and confidentiality are essential.
• Professional appearance and demeanor.
• Ability to work under pressure and meet deadlines.
• With Valid QID and NOC.

Job Type: Full-time

Work Location: Remote