Property Administrator (Portal & Listing Coordinator)

Job Overview

The Property Administrator – Portal & Listing Coordinator provides administrative support to the Property Management and Sales teams while overseeing property listing management across online portals. This role ensures accurate documentation, regulatory compliance, high-quality online listings, and efficient coordination between landlords, tenants, sales agents, and marketing teams.

The ideal candidate is detail-oriented, organized, and experienced in both property administration and real estate portal management within the Abu Dhabi market.

Key Responsibilities:

Property Administration & Documentation

• Maintain accurate and organized records of properties, tenants, leases, and ownership documents.
• Prepare tenancy contracts, addendums, renewal notices, and termination letters.
• Track lease expiries, rent payments, and security deposits.
• Coordinate Tawtheeq registration and ensure documentation complies with Abu Dhabi real estate regulations.
• Maintain updated property files in the CRM and internal systems.

Portal & Listing Management

• Upload, update, and manage property listings across approved portals (e.g., Property Finder, Bayut, etc.).
• Ensure all listings are accurate, complete, and aligned with company quality standards.
• Verify listings on Madhmoun where required.
• Optimize property titles, descriptions, and images to maximize visibility and lead generation.
• Monitor listing performance and engagement metrics.
• Remove outdated or inaccurate listings promptly.

Coordination & Communication

• Liaise with sales agents to collect accurate property details and required documents before publishing.
• Coordinate professional photography, videography, and marketing materials.
• Act as a point of contact for portal support teams when required.
• Support landlords and property managers with listing updates and documentation.

Maintenance & Operational Support

• Log and track maintenance requests and coordinate with service providers.
• Schedule inspections, property handovers, and move-ins/move-outs.
• Maintain vendor records, quotations, and service documentation.

Reporting & Compliance

• Prepare periodic reports on listings performance, occupancy status, and lease tracking.
• Ensure compliance with Abu Dhabi real estate regulations and company policies.
• Support audits and management reporting requirements.

Skills & Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Real Estate, or related field (preferred).
• Minimum 2–3 years of experience in property administration, listing coordination, or portal management in the UAE.
• Strong knowledge of Abu Dhabi tenancy procedures and real estate portal operations.
• Experience using CRM systems and property management software.
• Excellent attention to detail and strong organizational skills.
• Strong written communication skills (for listing descriptions).
• Proficiency in MS Office (Word, Excel, Outlook).
• English is required; Arabic is an advantage.

Job Type: Full-time