QuickBooks Online (QBO) Onboarding & Cleanup Specialist – GAAP / US Clients

About ACE CPAs

ACE CPAs provides accrual-based GAAP accounting, monthly close, and financial reporting services to U.S.-based businesses. Our work goes beyond basic bookkeeping and includes structured balance sheet reconciliations, GAAP-level adjustments, reporting-ready financials, and complex cleanup or acquisition-related accounting.

QuickBooks Online is the primary accounting platform for nearly all of our clients , and strong hands-on QBO experience is essential for this role.

We work with growing U.S. companies that expect high-quality accounting, strong judgment, and professionals who can work independently.

This role requires those that can work USA EST Time Zone hours 9AM ET - 6PM ET

We work with growing and sophisticated US businesses that expect high-quality accounting, clear judgment, and professionals who can think independently.

Role Overview

We are hiring a QBO Onboarding & Cleanup Specialist to lead the accounting side of client onboarding, with a strong focus on QuickBooks Online setup, diagnostics, cleanup, and GAAP alignment .

You will take over new or messy QBO files, diagnose issues, rebuild or validate balances, and bring the books to ACE CPAs’ GAAP and reporting standards before transitioning clients into steady-state monthly accounting.

This is a hands-on, problem-solving role for someone comfortable working independently and resolving complex accounting issues inside QuickBooks Online.

What You’ll Be Doing

QBO Onboarding & Diagnostic Review

• Take ownership of new client QuickBooks Online files during onboarding
• Review trial balances, GL detail, and historical financials
• Identify errors, unsupported balances, and inconsistencies
• Reverse-engineer balances when records are incomplete or poorly maintained

GAAP Cleanup & Balance Sheet Rebuild

• Prepare GAAP-level cleanup entries (accruals, deferrals, reclasses, corrections)
• Rebuild and validate key balance sheet schedules:
• Cash and bank reconciliations
• AR/AP tie-outs
• Accruals and prepaids
• Payroll liabilities
• Fixed assets and depreciation
• Loans, equity, and intercompany balances
• Ensure all balances are fully supported and audit-ready

QBO Setup, Optimization & Handover

• Review and standardize the QuickBooks Online chart of accounts, mappings, and workflows
• Clean up and restructure GL accounts where needed
• Align client files with ACE CPAs’ internal templates and documentation standards
• Identify process gaps before monthly close begins
• Prepare clear onboarding summaries (issues found, adjustments made, open risks)
• Ensure a clean handoff to the ongoing accounting team

Who This Role Is For

• Accountants with strong hands-on QuickBooks Online experience
• Professionals who enjoy cleanup, diagnostics, and fixing messy books
• Candidates with audit or strong reporting backgrounds who want ownership of complex work

Required Qualifications

• ACCA, CA, or CMA qualified (or finalist)
• Strong background in audit, financial reporting, or advanced accounting
• Solid understanding of accrual accounting and U.S. GAAP
• Proven ability to troubleshoot and resolve accounting issues independently
• Ability to work U.S. EST hours

Technical Skills (Non-Negotiable)

QuickBooks Online (Primary Tool)

• GL review and diagnostics
• Cleanup and historical adjustments
• Chart of accounts restructuring
• Troubleshooting balance discrepancies
• Financial report validation

Advanced Excel

• Pivot tables
• XLOOKUP / INDEX-MATCH
• SUMIFS
• Multi-tab reconciliation workbooks
• Structured balance sheet schedules

Communication

• Excellent written and spoken English
• Ability to:
• Write clear accounting explanations
• Document cleanup logic and assumptions
• Communicate confidently with internal teams and, when needed, clients

Why This Role Stands Out

• Heavy, real-world QuickBooks Online cleanup and restructuring work
• Exposure to complex U.S. GAAP accounting issues
• High ownership during the most critical client phase
• Clear path into senior technical or leadership roles