Receptionist/Administrative Assistant

Job Summary
We are seeking a dynamic and organized Receptionist/Administrative Assistant to be the welcoming face and efficient backbone of our office. In this vital role, you will manage front desk operations, provide exceptional customer service, and support daily administrative functions. Your enthusiasm and professionalism will help create a positive environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a collaborative and energetic workplace.

Responsibilities

• Greet visitors warmly, answer multi-line phone systems, and direct calls with professionalism and courtesy
• Manage front desk operations, including scheduling appointments, handling mail, and maintaining a tidy reception area
• Assist with data entry, filing, and document proofreading to ensure accuracy and organization
• Support office management tasks such as calendar management, meeting coordination, and supply inventory control
• Use computer skills across Microsoft Office Suite, Google Workspace, and QuickBooks for various administrative duties
• Provide excellent customer support by addressing inquiries promptly and efficiently in person or over the phone
• Perform clerical tasks including typing, data entry, filing, and maintaining records with attention to detail

Skills

• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer literacy
• Experience with multi-line phone systems and phone etiquette to handle high call volumes professionally
• Bilingual abilities are highly desirable to serve diverse client needs
• Prior office experience or administrative experience that demonstrates reliability and initiative
• Knowledge of QuickBooks or bookkeeping experience is a plus for handling financial tasks
• Excellent proofreading skills combined with keen attention to detail for document accuracy
• Strong customer service orientation with the ability to manage inquiries tactfully and efficiently
• Time management skills to prioritize tasks effectively throughout the workday

Join us in creating a vibrant office environment where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise while delivering exceptional support that keeps our operations running smoothly.

Pay: $14.00 - $18.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Professional development assistance
• Tuition reimbursement

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: In person