Receptionist/Administrative Assistant

Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and clients while ensuring the smooth operation of daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact, manage administrative tasks, and support office management to foster an efficient and friendly workplace atmosphere. This paid position offers an exciting opportunity to develop your administrative expertise in a professional setting.

Duties

• Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle front desk responsibilities including checking in appointments, scheduling, and maintaining visitor logs
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document management
• Support office management tasks such as calendar management, appointment setting, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including photocopying, faxing, mailing, and maintaining office supplies inventory

Experience

• Prior office experience or administrative support experience is required; dental or medical receptionist experience is a plus
• Proven proficiency with computer literacy including Microsoft Office applications and Google Workspace
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Experience with data entry, filing systems, proofing documents, and customer support enhances your fit for this role
• Personal assistant or office management experience is beneficial for handling calendar management and supporting daily operations

This role is perfect for motivated individuals eager to contribute their organizational talents while gaining valuable experience in a professional setting. Join us to be part of a vibrant team dedicated to excellence in service and office efficiency!

Pay: $12.50 - $15.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person