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accounts & admin assistant Jobs in Abu Dhabi

accounts & admin assistant

accounts payable clerk

Mandarin Oriental

<div>
 Emirates Palace Mandarin Oriental, Abu Dhabi is looking for an Accounts Payable Accountant to join our Finance team.
 
 
 Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.
 
 
 Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.
 
 
 Emirates Palace Mandarin Oriental, Abu Dhabi is the definition of an unrivalled Arabian fantasy. From a 1.3km pristine private beach, landscaped pools and a private marina overlooking a natural bay, the hotel is located in the heart of Abu Dhabi and perfect for a once-in-a-lifetime holiday or for events and meetings that make a statement, with some of the city&rsquo;s largest hotel conference centres. Emirates Palace, Abu Dhabi offers award-winning 5-star luxury hospitality and authentic local experiences with 390 luxurious rooms and suites along with award-winning culinary cuisines.
 
 
 
 About The Job
 
 
 
 Based at the Emirates palace Mandarin Oriental, Abu Dhabi within the Finance Department, the Accounts Payable Accountant is responsible conducting continuous verification of invoices, statements, and credits received, resolving any discrepancies with invoices, statements, credits and/or vendors, travel agents or any departments within the hotel. Additional duties include creating and maintaining computerized records of expenses and payments, assisting in the preparation of various reports produced by the department and assisting in the month end closing process. The Accounts Payable Accountant reports to the Assistant Director of Finance/ Director of Finance.
 
 
 
 As
 
 
 Accounts Payable Accountant, you will be responsible for the following duties:
 
 
 
 <ul>
 <li>
 Reviews open purchase order file, checks on past due invoices weekly, investigates and resolves any outstanding issues.
 </li>
 <li>
 To obtain, all invoices through store or mail supported with authorized Purchase Order/Purchase Request and signed by Receiving Department, Head of Department and legitimate purchases.
 </li>
 <li>
 To prepare payments and submit them, with their support attached, for final approval and signatures.
 </li>
 <li>
 Verifies receipt of all materials listed on invoices and statements received from vendors and suppliers.
 </li>
 <li>
 Performs accuracy verification of items received, general ledger account &amp; department charged and invoice extensions.
 </li>
 <li>
 Reports deviations from established purchasing/receiving procedures to Assistant Director of Finance and Director of Purchasing.
 </li>
 <li>
 Posts and inputs invoice data into accounting software on a daily basis; verifies data is accurate.
 </li>
 <li>
 Answer Creditors queries relating to invoices / payments promptly and professionally.
 </li>
 <li>
 Prepare accruals monthly and as well yearly.
 </li>
 <li>
 Advance payments to be reconciled and ensure all cleared monthly basis.
 </li>
 <li>
 Support in External and Internal Audits.
 </li>
 <li>
 Ensure that all department employees are accurately paid in accordance with statutory requirements and as per contractual agreement.
 </li>
 <li>
 Arranging staff vacation dues in time as per the hotel&rsquo;s policy and to answer employees&rsquo; queries.
 </li>
 <li>
 Prepares approved and signed payment requests for releasing.
 </li>
 <li>
 Performs file maintenance activities for purchase orders, receiving documents, signed check copies, computer print outs and other documentation pertaining to accounts payable operations.
 </li>
 <li>
 Assists in end of month closing process, including payments, reversals, and accruals
 </li>
 <li>
 Verifies and processes payment of Travel Agent commissions.
 </li>
 <li>
 Assists in the performance of annual review and purge of files.
 </li>
 <li>
 Prepare Accounts reconciliations in a Monthly basis and keep them in a good shape.
 </li>
 <li>
 Assists in the monthly VAT filing process.
 </li>
 <li>
 Assists in the Cash Flow statement updating.
 </li>
 <li>
 To be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.
 
 
 </li>
 </ul>
 
 As Accounts Payable Accountant, We Expect From You
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in accounting, Finance or Hospitality Management.
 </li>
 <li>
 Minimum of 5 years&rsquo; experience in accounting, with a thorough understanding of Accounts Payable Section, resort experience will be a plus.
 </li>
 <li>
 Working knowledge of accounting software to include SUN Systems, Moreton Bay Systems &amp; all windows applications.
 </li>
 <li>
 Strong Level of Proficiency in Microsoft Office Suite &ndash; Specifically Excel and PowerPoint.
 </li>
 <li>
 Strong organizational and communication skills.
 
 
 </li>
 </ul>
 
 Our commitment to you
 
 
 
 <ul>
 <li>
 Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
 </li>
 <li>
 MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.
 </li>
 <li>
 Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
 </li>
 <li>
 Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.
 
 
 </li>
 </ul>
 
 We&rsquo;re Fans. Are you?
 
</div>

Accounts Payable Accountant

KEO International Consultants

<div>Overview:
<div>
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration &ndash; through conceptualization &ndash; to realization of planning, design or project delivery in the built and natural environments. For over 60 years we&rsquo;ve led with vision, contributing to many of the world&rsquo;s most ambitious projects, iconic places, remarkable experiences and prosperous communities.</div><div></div><div> 
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.</div><div></div><div> 
We invite you to join us. Why?</div><div></div><div> 
When you join KEO, you&rsquo;ll discover more than just a job &ndash; you&rsquo;ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.</div>
Responsibilities:
<div>
We envisage success in this role to include:</div><ul><li>
Posting and processing journal entries to ensure all business transaction are recorded.
</li><li>Assisting with updating accounts receivable and issue invoices whilst also running of reports and preparing Statement of Accounts for Clients as and when requsted.</li><li>
Assisting with updating accounts payable and perform reconciliations.</li><li>
Assisting in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines.</li><li>
Assisting with reviewing of expenses, payroll records etc. as assigned.</li><li>
Updating financial data in databases to ensure that information will be accurate and immediately available when needed.</li><li>
Preparingand submit weekly/monthly reports.</li><li>
Assisting senior accountants in the preparation of monthly/yearly closings.</li><li>
Assisting with other accounting projects.</li><li>
Assisting with handling petty cash and its requirement as a back up to the other team members.</li></ul> 
<div></div>
Qualifications:
<div>
To be successful in this dynamic opportunity, we envision that your career journey to date will include experience from graduate level to 1 - 2 years work experience partnered with a Bachelor Degree in Finance or Accounting.</div><div></div> 
Kindly note that this position is for UAE Nationals.
KEO&rsquo;s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its&rsquo; contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.</div>

Graduate Financial Accountant

ATHGADLANG

Job SummaryThe Accounts Payables Specialist is responsible for the full cycle of supplier invoice processing, payments and reconciliation of vendor accounts to ensure accurate, timely and compliant payments in line with company policies and UAE regulatory requirements. This role will collaborate closely with Procurement, Receiving, Projects, and other internal stakeholders to ensure proper approvals and coding.Key Responsibilities<ul><li>Process supplier invoices from receipt to payment: validate for accuracy, completeness, correct cost centre/GL coding, and approval in accordance with delegation of authority.</li><li>Match purchase orders (POs), delivery receipts/GRNs (if applicable) and invoices; follow up on discrepancies.</li><li>Enter invoices into the ERP/accounting system and manage payment runs (cheque, bank transfer, local or foreign currency).</li><li>Maintain vendor master data: create &amp; update vendor records, verify bank account details and compliance with KYC/AML requirements.</li><li>Reconcile vendor statements to sub-ledger and GL; investigate and resolve outstanding items, credit memos, disputes or aging invoices.</li><li>Perform month-end closing tasks related to payables: accruals, prepaid expense transfers, outstanding invoice review, reporting.</li><li>Respond to vendor queries regarding payment status, remittances, credit notes or supplier statements.</li><li>Ensure all payments are processed in a timely manner and vendors are paid within agreed terms; monitor ageing and escalation of overdue items.</li><li>Maintain and file supporting documentation (invoices, approvals, GRNs, payment advices) in compliance with audit and regulatory requirements.</li><li>Support audit activities: provide schedules, documentation, explanations for internal/external auditors.</li><li>Liaise with internal stakeholders (Procurement, Projects, Operations, Receiving) to clarify invoice issues, ensure correct approvals and control cost centres.</li><li>Identify opportunities to improve AP processes (automation, batching, workflow improvements, cost/time savings).</li><li>Adhere to UAE VAT/Tax regulations as relevant to payables (e.g., verify tax invoices, ensure correct VAT treatment).</li><li>Ensure compliance with internal policies, procedures, delegations of authority and external regulatory requirements (local UAE laws).</li></ul>Required Skills &amp; Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance or related discipline (or equivalent).</li><li>Experience: typically 2&ndash;5 years in accounts payable, accountant or finance role (adjust level based on seniority). For more senior roles, 5+ years or supervisory experience may be required.</li><li>Strong proficiency in MS Excel (data filtering, pivot tables, v-lookups), and good familiarity with ERP/accounting systems (e.g., Oracle, SAP, NetSuite) in the UAE or multinational environment.</li><li>Excellent attention to detail, proactive, highly organised and able to meet deadlines.</li><li>Good verbal and written communication skills in English; Arabic language ability is a plus (depending on vendor base).</li><li>Strong vendor-relationship skills, ability to follow up, resolve queries/disputes diplomatically and professionally.</li><li>Ability to work with large volumes of invoices, payment runs and multiple stakeholders in a fast-paced environment.</li><li>Understanding of UAE VAT/tax implications on vendor invoices and payments (preferred).</li><li>Ability to adhere to confidentiality, accounting ethics and integrity in handling payment sensitive data.</li></ul>Preferred Qualifications<ul><li>Experience in a multi-entity or shared services environment.</li><li>Prior exposure to ERP implementation or process automation (e.g., OCR for invoices, RPA).</li><li>Familiarity with U.A.E. accounting standards, local banking/payment procedures and vendor compliance requirements.</li><li>Professional accounting qualification (e.g., CPA, ACCA) is a plus.</li></ul>Job Types: Full-time, Contract

Accountant - Payables

AIT, Abu Dhbai

Job Description :&middot; Submitting invoices and progress invoices to clients through various supplier portals and other alternative channels.&middot; Regularly reviewing and reconciling customer accounts to ensure their accuracy and promptly addressing any discrepancies that arise.&middot; Receiving, reviewing, and processing supplier invoices, ensuring accuracy and compliance with company policies.&middot; Prepare and schedule payments to vendors, including Cheques, electronic transfers.&middot; Verifying and processing employee expense reports for reimbursement, ensuring compliance with company policies.&middot; Recording daily transactions in the accounting system and Maintaining well-organized records.&middot; Managing petty cash funds efficiently to ensure proper disbursement and documentation.&middot; Carrying out reconciliations of accounts as required to ensure accuracy and resolve discrepancies.&middot; Preparing VAT reports as necessary, ensuring compliance with tax regulations.&middot; Assisting in month-end and year-end closing procedures, preparation of journal entries and reconciliations.&middot; Contributing to the ICV (In-Country Value) process as neededExpertise:ERP / QuickBooks, ExcelExperience:At least 3 years in UAEEducation:Bachelors Degree or equivalent in FinanceJob Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Finance Officer

Marriott International

<div>Additional Information 
Job Number25168799 
Job CategoryFinance &amp; Accounting 
LocationAloft Abu Dhabi, Abu Dhabi National Exhibition Centre, Al Khaleej Al Arabi Street, Abu Dhabi, United Arab Emirates, United Arab Emirates 
ScheduleFull Time 
Located Remotely?N 
Position Type Non-Management<div><div> 
POSITION SUMMARY 
Check figures, postings, and documents for accuracy. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures. Follow-up and resolve past due accounts and vendor invoices until payment in full is received or resolved. 
Coordinate tasks and work with other departments; serve as a departmental role model or mentor; assign and ensure work tasks are completed on time and that they meet appropriate quality standards. Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor. Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. 
PREFERRED QUALIFICATIONS
Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.
Supervisory Experience: No supervisory experience.
License or Certification: None 

</div>At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.
At Aloft, we aren&rsquo;t your typical hotel&mdash;but we aren&rsquo;t too cool for school either. We&rsquo;re here to be our guests&rsquo; launching and landing pad. Whether they are taking their dog for a walk and coming back for a drink, wrapping up a day of meetings with coworkers, or they&rsquo;re in town to see family, friends, or their favorite band, we offer a hub for connection to others and the area around them, with modern design and personality to boot. We&rsquo;re looking for confident self-expressers who aren&rsquo;t afraid to draw outside the lines. If you are someone who gets excited about the possibilities to connect with others, then Aloft Hotels is the place for you. In joining Aloft Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.</div></div>

Assistant Credit Manager

ORIENT HOUSE FOR DEVELOPMENT & CONSTRUCTION

Job Title : Accounts Payable Accountant &ndash; Construction IndustryLocation: Abu DhabiIndustry: Construction &amp; ContractingWe are hiring an Accounts Payable Accountant with strong experience in the construction field (mandatory) to join our finance team.Key Responsibilities:<ul><li>Process supplier &amp; subcontractor invoices and verify supporting documents (PO, Contract, Delivery Notes, Work Completion Certificates)</li><li>Match invoices with Material Issue Vouchers (MIV) and site approvals</li><li>Reconcile supplier &amp; subcontractor statements and resolve discrepancies</li><li>Prepare payment vouchers and support payment runs (cheques, bank transfers, online banking)</li><li>Track retention amounts and release payments as per contract terms</li><li>Maintain supplier ledger and ensure accurate posting to cost centers/projects</li><li>Review three quotations and support procurement price approvals (as per policy)</li><li>Coordinate with site engineers, procurement, and stores for deliveries &amp; GRVs</li><li>Assist with monthly accruals and closing activities</li><li>Support VAT compliance and documentation</li></ul>Requirements:<ul><li>Bachelor's degree in Accounting or Finance</li><li>3&ndash;5 years experience in Accounts Payable within construction industry (UAE experience preferred)</li><li>Strong knowledge in handling suppliers, subcontractors, and project cost allocations</li><li>Proficient in banking transactions and online payment processing</li><li>ERP experience (Priority, SAP, Oracle, or similar)</li><li>Strong Excel and documentation skills</li><li>Attention to detail, accuracy, and time management</li></ul>Job Type: Full-time

Accounts Payable Accountant – Construction Industry

Al-Khashab Building Materials Co. LLC

We are looking for a highly skilled and experienced professional for the role of Senior Accounts &amp; Finance Executive. The ideal candidate should have strong expertise in accounting, financial management, and reporting, along with a solid understanding of business operations and internal controls.Key Responsibilities:<ul><li>Oversee all accounting and finance functions of the company</li><li>Prepare and analyze financial statements, budgets, and cash flow reports</li><li>Manage accounts payable, receivable, and reconciliations</li><li>Ensure compliance with accounting standards and internal policies</li><li>Supervise junior accounting staff and guide them in daily tasks</li><li>Liaise with external auditors, banks, and vendors</li><li>Provide financial insights to management for decision-making</li></ul>Job Type: Full-timePay: AED4,000.00 - AED4,500.00 per month

Accountant

Explore 220+ Accounts payable clerk in Abu Dhabi this November. Find roles across top companies and apply now to boost your career.