accounts payable specialist - quick service restaurant group

accounts payable specialist - quick service restaurant group Jobs in Rancho Santa Margarita

accounts payable specialist quick service restaurant group

COTTI FOODS CORPORATION

<div>Position Summary
The Accounts Payable Specialist manages the full-cycle AP process for a high-volume, multi-unit quick service restaurant group. This role requires speed, accuracy, and strong analytical skills to support rapid purchasing cycles, frequent deliveries, and tight cost controls. The ideal candidate has hands-on experience with AP automation tools (OCR/AI) and a strong understanding of restaurant operations, utilities, and compliance requirements.
Key Responsibilities<ul><li>
Process high-volume invoices across food, beverage, packaging, utilities, property taxes, and operational services for multiple locations</li><li>
Leverage OCR/AI-based AP tools to capture, code, and route invoices efficiently while minimizing manual entry</li><li>
Review and resolve OCR/AI exceptions; partner with vendors and operations teams to correct discrepancies</li><li>
Manage utilities billing: track usage, validate charges, identify anomalies, and ensure timely payments</li><li>
Prepare and analyze variance reports</li><li>
Process and track property tax payments, ensuring accuracy and timely submission by location</li><li>
Maintain and monitor a compliance calendar for permits, licenses, and regulatory deadlines (health, fire, occupancy, etc.)</li><li>
Ensure accurate GL coding across COGS, packaging, utilities, property taxes, and operating expenses</li><li>
Reconcile vendor statements and investigate missing or disputed invoices</li><li>
Execute weekly payment runs (ACH, checks, credit cards)</li><li>
Support month-end close, including accruals for recurring expenses and cost categories</li><li>
Maintain organized digital records for audits, compliance, and reporting</li><li>
Support cost control and inventory processes through accurate invoice coding and reporting</li></ul>
Qualifications<ul><li>
2&ndash;4 years of accounts payable experience, preferably in QSR or multi-unit restaurant environments</li><li>
Experience with AP automation tools (e.g., Restaurant365, Plate IQ, Tipalti, Ramp, Amazon or similar)</li><li>
Strong ability to troubleshoot OCR/AI invoice processing issues</li><li>
Experience managing utilities billing and identifying cost variances</li><li>
Proficiency in Microsoft Office Suite (Excel, Word, Outlook), with strong Excel skills for data analysis</li><li>
Accurate typing skills and proficiency with 10-key data entry (by touch preferred)</li><li>
High attention to detail, organization, and ability to meet tight deadlines</li><li>
Strong communication skills and ability to collaborate cross-functionally</li></ul>
Preferred Skills<ul><li>
Experience with advanced AP automation workflows (machine learning coding, automated approvals)</li></ul></div>

Accounts Payable Specialist - Quick Service Restaurant Group

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Accounts Payable Specialist - Quick Service Restaurant Group